×

Calculate Columns in ClickUp

/ ClickUp / By

Calculate Columns in ClickUp List and Table View

Use ClickUp List and Table view to quickly calculate numeric data from tasks, subtasks, and Custom Fields so you can track work, budgets, and progress with minimal manual effort.

This guide shows you how to enable column calculations, choose the right calculation type, and customize the calculation range to match exactly the tasks you want to analyze.

Overview of ClickUp column calculations

Column calculations let you summarize values from compatible fields directly at the bottom of each column. You can total estimates, average story points, or calculate the minimum and maximum values without exporting data.

These calculations are displayed in a footer row at the bottom of List and Table view, and they update automatically as you edit task values.

Where column calculations work in ClickUp

Column calculations are available in specific views and fields so your data stays accurate and easy to read.

Supported views in ClickUp

  • List view
  • Table view

Column calculations only appear in these two views. Other views, such as Board or Calendar, do not display the calculation footer.

Supported fields and Custom Fields

You can calculate values for columns that are numeric or time based. Common examples include:

  • Time Estimates
  • Time Tracked
  • Number Custom Fields
  • Money Custom Fields
  • Formula Custom Fields that return numeric values

Fields that do not contain numeric data, like Text or Dropdown Custom Fields, cannot be used for column calculations.

How to show or hide calculation columns in ClickUp

Before you choose a calculation type, make sure the calculation footer row is visible for the view you are working in.

Turn on the calculation row

  1. Open the Space, Folder, or List where you want to summarize task data.
  2. Switch to List or Table view.
  3. In the upper-right corner of the view, click the Customize or Settings option (gear or view settings icon).
  4. Find the setting labeled Show calculation row or similar.
  5. Enable the toggle for the calculation row.

The calculation footer appears at the bottom of each compatible column, showing the default calculation type.

Hide the calculation row if you don’t need it

  1. Open the same view where the calculation row is visible.
  2. Return to the view Settings.
  3. Disable the Show calculation row toggle.

This removes the footer but does not change any task data. You can turn it back on at any time.

Choose a calculation type for a ClickUp column

Each compatible column in ClickUp can use its own calculation type. You can sum one column while averaging another, helping you build lightweight reports directly in the view.

Open the calculation menu

  1. Hover over the bottom of a supported column until you see the calculation footer.
  2. Click the current calculation label, such as SUM or AVERAGE.
  3. The calculation menu opens, showing all available options for that field type.

Available calculation types

The options you see depend on the column’s data type, but common calculation types include:

  • Sum (SUM): Adds all values in the column.
  • Average (AVG): Calculates the mean value.
  • Minimum (MIN): Shows the smallest value.
  • Maximum (MAX): Shows the largest value.
  • Count: Counts tasks with values in that column.

For time-based fields, the calculation may be displayed in hours, minutes, or a combination of time units.

Apply a calculation to a column

  1. From the calculation menu, click the calculation type you want.
  2. The footer updates immediately with the new result.
  3. Repeat this process for every column that needs a different calculation.

Each view in ClickUp remembers its own calculation settings, so you can configure different calculations for separate teams or workflows.

Set a custom calculation range in ClickUp

By default, column calculations use all visible tasks in the current view. You can define a custom range to include only selected tasks, filtered tasks, or a mix of both.

Open the calculation range settings

  1. Hover over the bottom of the column where you already see a calculation.
  2. Click the calculation type to open the menu.
  3. Look for the section labeled Range or Calculation range.
  4. Click the range control to open range options.

Calculation range options

Depending on the view configuration, you may see options such as:

  • All tasks: Includes every visible task in the view.
  • Filtered tasks only: Restricts the calculation to tasks that match the active filters.
  • Selected tasks: Uses only tasks you have manually selected.
  • Subtasks only or Include subtasks: Controls whether subtasks are part of the total.

Choose the option that best matches the insight you want. For example, apply filters to show only tasks in a specific status, then select Filtered tasks only to calculate metrics for that slice of work.

Use filters with column calculations

  1. Apply filters in the view, such as Status, Assignee, Tag, or Custom Field.
  2. Confirm that only the tasks you want to analyze remain visible.
  3. Set the calculation range to Filtered tasks only.
  4. Review the new values in the column footer.

This combination of filters and ranges turns your ClickUp view into a simple, dynamic report without exporting to another tool.

Tips for accurate ClickUp column calculations

To get reliable data summaries, keep these best practices in mind.

  • Use consistent units: For time and money, choose a standard format and stick with it across tasks.
  • Normalize your Custom Fields: Make sure number and currency fields are always entered correctly, without extra text.
  • Leverage filters before calculating: Filter down to the exact scope you want, then set the calculation range to the filtered set.
  • Check subtask behavior: Decide whether subtasks should be included to avoid double counting or missing work.

Learn more about ClickUp column calculations

For more detail and the latest product updates, review the official documentation on calculating columns in List and Table view: Calculate columns in List and Table view.

If you need tailored workspace configuration, reporting setups, or SEO-friendly documentation for your ClickUp environment, you can explore expert consulting services at Consultevo.

Once you understand how to enable calculation rows, pick the right formulas, and fine-tune ranges, you can turn any List or Table view in ClickUp into a flexible dashboard for monitoring time, cost, capacity, and performance.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

Get Help

“`

Verified by MonsterInsights