How to Use Custom Emojis in ClickUp

Custom emojis in ClickUp let your team add personality, clarity, and quick visual cues across tasks, Docs, Chat, and Whiteboards. This guide walks you through creating, editing, and managing every aspect of custom emojis so your Workspace stays consistent and fun.

Below, you will learn which plans can use them, where they appear, and exactly how to upload and organize your own icons.

ClickUp custom emojis overview

Custom emojis are Workspace-level visual assets you can use anywhere the standard emoji picker appears. They behave like regular emojis but are created and maintained by Workspace members with the right permissions.

They are ideal for:

• Labeling priorities, statuses, or project phases.
• Reinforcing team memes, culture, or celebration icons.
• Making comments, chat, and Docs easier to scan.
• Aligning visual language across your ClickUp Workspace.

Availability and requirements in ClickUp

Before you start building your emoji library, make sure your Workspace and plan support custom emojis.

Plans that support custom emojis in ClickUp

Custom emojis are available on specific paid plans. If you do not see the custom emoji option in your Workspace, you may need to upgrade your plan or check with your Workspace owner or administrator.

Who can manage custom emojis in ClickUp

Depending on your Workspace configuration, only certain roles can add, edit, or delete custom emojis. Typically, the following applies:

• Owners and admins can manage the full custom emoji library.
• Members may be able to create emojis if permissions allow.
• Guests generally can use emojis but cannot manage the library.

Check with your Workspace admin if you need access to emoji management features.

Where custom emojis appear in ClickUp

Once created, your custom emojis appear anywhere the emoji picker is available inside ClickUp. Common locations include:

• Task comments and threaded replies.
• Doc comments and inline callouts.
• Chat view messages and reactions.
• Whiteboards, especially sticky notes or text areas that support reactions.
• Other text fields where you can insert emojis with the picker.

All members of the Workspace can see and use shared custom emojis, which helps maintain a unified visual language across projects.

How to create custom emojis in ClickUp

Follow these steps to add new custom emojis to your Workspace library.

Step 1: Open an emoji picker in ClickUp

1. Open any area that supports emojis, such as a task comment or Chat view.
2. Click the emoji icon to open the emoji picker.
3. In the picker, look for the section or button dedicated to custom emojis.

Step 2: Upload a new custom emoji

1. Inside the custom emoji section, select the option to add or upload a new emoji.
2. Choose an image file from your computer. For best results:
   • Use a square image (for example, 128×128 or 256×256 pixels).
   • Use a transparent PNG if you want a clean look.
   • Keep the file size small so emojis load quickly.
3. Give your emoji a short, descriptive name that will be easy to search.
4. Confirm or save to upload the emoji to your Workspace library.

After saving, your new custom emoji becomes available to everyone allowed to use the Workspace’s custom emojis.

Step 3: Test your new custom emoji in ClickUp

1. Stay in the same comment or message where you opened the picker.
2. Search for your emoji by name in the custom emoji section.
3. Click the emoji to insert it into your message, Doc, or task comment.
4. Send or save the message to confirm that your custom emoji displays correctly.

How to use custom emojis across ClickUp

Once you have added custom emojis to your Workspace, you can use them just like standard emojis.

Insert custom emojis in ClickUp comments and chat

1. Open a task, Doc, or Chat view.
2. Click into the comment or message field.
3. Open the emoji picker.
4. Navigate to the custom emoji section or search by the emoji name.
5. Click the emoji to insert it and then post your message.

You can also react to existing messages or comments using custom emojis, depending on where reactions are supported inside ClickUp.

Use custom emojis in ClickUp Docs and Whiteboards

In Docs and Whiteboards, custom emojis help emphasize ideas and make content visually engaging.

1. Open a Doc or Whiteboard.
2. Click into a text area or comment that supports emojis.
3. Open the emoji picker and select your custom emoji.
4. Insert emojis inline with text or near key callouts.

This approach keeps visual communication consistent across notes, documentation, and brainstorming sessions.

Manage your custom emoji library in ClickUp

Over time, your team may accumulate many custom emojis. Keeping them organized ensures people can find and use them quickly.

Edit custom emojis in ClickUp

1. Open any emoji picker where custom emojis are available.
2. Navigate to the custom emoji section.
3. Locate the emoji you want to edit.
4. If you have permission, use the available options to edit the emoji name or image.
5. Save your changes to update the emoji across the Workspace.

Renaming emojis with clear, consistent patterns can make them easier to search and reuse.

Delete or clean up custom emojis in ClickUp

1. Open the custom emoji section from any emoji picker.
2. Find the emoji you want to remove.
3. Use the delete or remove option if your role allows it.
4. Confirm deletion to remove the emoji from the Workspace library.

Deleted emojis will no longer appear in the emoji picker. Existing messages that used the emoji may show a missing or legacy icon, depending on how the system handles removed assets.

Best practices for custom emojis in ClickUp

To get the most value out of your emoji library, align your team around a few best practices.

• Standardize naming: Use predictable patterns, such as priority-high, priority-medium, or team-design.
• Keep designs simple: Emojis are small; use high contrast colors and minimal details.
• Limit duplicates: Avoid uploading near-identical emojis that confuse users.
• Review periodically: Archive or delete emojis that are outdated or rarely used.
• Document usage: Add a short section to your team handbook showing which custom emojis to use for common workflows.

Learn more and optimize your ClickUp Workspace

For the official, most up-to-date details about custom emojis, including current plan availability and any design limitations, review the ClickUp help article on this topic: Use custom emojis.

If you are optimizing larger Workspaces, setting up scalable processes, or improving documentation around ClickUp usage, you can also explore strategic consulting resources like Consultevo to support broader workflow design and system architecture.

With thoughtful planning and a consistent library, custom emojis help your team communicate faster, keep projects aligned, and make everyday work in ClickUp more engaging and intuitive.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

Get Help

“`