How to Use Tags in ClickUp

Tags in ClickUp help you label, group, and quickly find related work across your Workspace. This guide explains how to create, apply, edit, and manage tags so your team can stay organized and filter information efficiently.

Tags are flexible labels that can be added to tasks and other items to identify themes like priority, department, workflow stage, or any context your team needs. They are especially useful when you want to search, filter, or report across different Spaces and Folders.

What are tags in ClickUp?

Tags in ClickUp are custom labels that you can apply to tasks and other work items. They are separate from statuses and custom fields and give you a lightweight way to group related work without changing your workflow structure.

Common ways teams use tags include:

• Marking tasks by campaign, client, or product line
• Flagging items for review, escalation, or follow-up
• Grouping tasks related to a specific event or release
• Highlighting cross-team initiatives

Tags are visible on tasks and in many views, making it easy to see context at a glance and quickly filter large volumes of data.

Where you can use tags in ClickUp

Tags can appear in several areas of your ClickUp Workspace depending on your plan. This allows you to apply consistent labels across many parts of your work.

You can typically use tags in:

• Tasks and subtasks
• Views such as List, Board, and Calendar
• Filters and search results
• Dashboards and reporting widgets (where supported)

Because tags are lightweight, you can update them frequently as your projects evolve.

How to create tags in ClickUp

You can create tags directly from task views or from tag management areas, depending on the part of ClickUp you are using. Creating a tag is quick and helps your team standardize naming.

Create a tag from a task in ClickUp

To add a new tag while working in a task:

1. Open the task where you want to add a label.
2. Locate the tags section in the task header or sidebar.
3. Click the tag field or plus icon to add a tag.
4. Type the name of your new tag.
5. Select a color if prompted, then confirm to create and apply the tag.

Once created, this tag will be available to reuse on other tasks in the same location, depending on your Workspace settings.

Create tags from a view in ClickUp

In many ClickUp views, you can create tags while filtering or editing tasks in bulk:

1. Open a List, Board, or other supported view.
2. Select one or more tasks if you want to bulk apply a new label.
3. Use the toolbar or task menu to find the tags option.
4. Enter a new tag name and save it.

This approach is useful when you are organizing a group of tasks and want to introduce a new common label for all of them at once.

Apply tags to tasks in ClickUp

After you create tags, you can apply them to individual tasks or in bulk. This improves task visibility and enables more powerful filtering.

Add or remove tags from a single task

To manage tags on one task:

1. Open the task.
2. Click the tag area to open the tag picker.
3. Search for or select existing tags to add them.
4. Click any applied tag again to remove it if needed.

Use clear, consistent names so that your teammates can quickly understand what each tag means.

Bulk apply tags in ClickUp views

To add or remove tags from multiple tasks at once:

1. Open a List or other view that supports bulk actions.
2. Select the tasks you want to update.
3. Click the bulk action menu.
4. Choose the tags option.
5. Add new tags or remove existing ones, then apply your changes.

Bulk updates are especially helpful when you are organizing older tasks or introducing a new labeling convention.

Filter and search by tags in ClickUp

Tags become even more powerful when you use them to filter and search across your Workspace. This allows you to see exactly the work that matters for a given context.

Filter views by tags

To filter a view using tags:

1. Open the desired view such as List or Board.
2. Click the filter bar or filter icon.
3. Select the tag filter option.
4. Choose one or more tags to include.
5. Apply the filter to limit the view to tasks with those tags.

You can save filtered views so you and your team can quickly return to tag-based lists later.

Search for tags in ClickUp

You can also use search tools to find tagged tasks:

1. Open the search or command center in your Workspace.
2. Type the tag name you want to find.
3. Use filters where available to narrow results by location, assignee, or status.

Combining tags with other filters helps you pinpoint specific work, such as all high-priority items for a certain client or initiative.

Manage and edit tags in ClickUp

Over time, you may want to rename, recolor, or remove tags so your Workspace stays clean and consistent. Tag management keeps your taxonomy organized.

Rename or recolor tags

To update an existing tag:

1. Open a task or view that displays the tag you want to modify.
2. Open the tag picker or tag management menu.
3. Locate the tag and choose the edit option if available.
4. Change the name or color as needed.
5. Save your changes to update the tag everywhere it is used.

Use descriptive names and a clear color scheme so tags are easy to recognize and understand across your Workspace.

Delete unused tags

If certain tags are no longer needed, you can remove them:

1. Open a view or settings area that lists your tags.
2. Find the tag you want to delete.
3. Select the delete or remove option.
4. Confirm the deletion to remove the tag from tasks, where supported.

Before deleting a tag, confirm that no active processes or reports rely on it to avoid removing important context.

Best practices for tags in ClickUp

Thoughtful use of tags helps you get more value from your Workspace. A clear strategy keeps your system scalable and easy to maintain.

• Create a short naming convention document for your team.
• Use tags for cross-cutting themes, not for everything.
• Limit tag variants that mean the same thing, like multiple spellings.
• Review tags periodically and clean up unused or duplicate labels.
• Combine tags with statuses and custom fields for a complete workflow.

When your team knows how to apply tags consistently, reporting and filtering become far more reliable.

Learn more about ClickUp tags

To see the original product documentation and feature details, read the official guide on tags at this ClickUp help center article. For broader workflow and optimization strategies that go beyond tags, you can also explore expert resources at Consultevo.

By setting up a clear tagging strategy and using tags consistently, your Workspace becomes easier to navigate, filter, and maintain. With a small amount of upfront planning, tags will help your team quickly locate related work, track themes across projects, and keep complex initiatives organized.

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