Master Cycle Time Cards in ClickUp

ClickUp offers cycle time cards so you can quickly see how long tasks spend between specific statuses and understand how efficiently work moves through your workflow. This guide explains how to open, read, and customize these cards to improve your team’s performance.

What are Cycle Time Cards in ClickUp?

Cycle time cards show how long tasks remain in a defined status range on a selected ClickUp Dashboard widget. They help you analyze how quickly work progresses from one stage to another and where delays occur.

On supported widgets, a cycle time card appears when you hover over a visual element, like a bar or point on a chart. Each card summarizes the time spent in the chosen status range during the date period configured on that Dashboard card.

Where ClickUp Cycle Time Cards are Available

Cycle time cards are available on specific Dashboard widgets in ClickUp. These widgets help you monitor performance trends and identify bottlenecks across your Spaces, Folders, and Lists.

Supported ClickUp Dashboard Widgets

You can open cycle time cards from these Dashboard cards:

• Cumulative Flow card
• Cycle Time card
• Line Chart card
• Bar Chart card

On these cards, hover over a data point or series to display a cycle time card tied to the currently selected filters and date range.

How to Open Cycle Time Cards in ClickUp

Opening a cycle time card in ClickUp is simple. Follow these steps on any supported Dashboard widget.

1. Open the Dashboard that contains your desired chart card.

2. Hover your pointer over a chart element, such as:

   • A bar in a Bar Chart card
   • A point on a Line Chart card
   • A section in a Cumulative Flow card
   • A point in a Cycle Time card

3. Wait for the cycle time card to appear next to your pointer. It will display key cycle time metrics for the relevant date range and status range.

You do not need to click to open the card. Moving the pointer off the data point hides the card automatically.

Understanding ClickUp Cycle Time Card Data

Cycle time cards in ClickUp display several important values that help you interpret how long tasks spent in a chosen status range.

Metric 1: Task Count

The card shows the number of tasks that entered the status range within the selected date range. This tells you how many items contributed to the cycle time calculation for that period.

Metric 2: Total Status Time

Total status time displays the combined time all those tasks spent in the defined status range. It is calculated by summing the time between the entry and exit of every relevant task in that range.

Metric 3: Calculated Cycle Time

The cycle time value represents the average time spent in the selected status range. It is computed by dividing the total status time by the number of tasks that passed through that range.

Cycle time values can be displayed in units such as minutes, hours, or days, depending on how long tasks typically stay in the workflow stage.

How ClickUp Calculates Cycle Time

ClickUp calculates cycle time based on how long tasks remain in a specific status range during the chosen date period. Understanding this calculation helps you interpret your Dashboard data correctly.

Status Range Basics in ClickUp

A status range is a group of one or more workflow statuses. For example, you might configure a range to include statuses like In Progress and In Review.

• When a task enters any status in the range, a timer starts.
• When the task leaves all statuses in the range, the timer stops.
• The difference between these times becomes the task’s contribution to total status time.

If tasks move into and out of the status range multiple times, ClickUp combines all those durations for that task when computing total status time.

Date Range and Filters

Cycle time is always based on the current filters and date range set on your Dashboard card:

• Date range: Only time within the visible date window is included.
• Location filters: Only tasks from selected Spaces, Folders, or Lists are included.
• Status filters: Determine which statuses form the status range for the calculation.

Adjusting these settings changes which tasks and time periods are used in your cycle time cards.

Customizing Cycle Time Card Data in ClickUp

You can customize the data displayed in cycle time cards in ClickUp by modifying your Dashboard cards and filters.

Step 1: Configure Dashboard Card Settings

1. Open your Dashboard and locate the relevant chart card.

2. Select the card’s settings menu to adjust:

   • The chart type and grouping
   • The date range displayed
   • The statuses included in the range
   • The locations (Spaces, Folders, Lists) shown

3. Save your changes to update the chart and its attached cycle time cards.

Step 2: Refine Status Ranges

Fine-tuning status ranges allows you to examine cycle time for specific workflow segments in ClickUp.

• Group similar workflow stages into one range.
• Create separate cards for early and late stages of your pipeline.
• Compare ranges to see which stages cause delays.

Because cycle time cards respect your status configuration, they instantly reflect changes without additional setup.

Step 3: Combine Filters for Deeper Insight

Use multiple filters in ClickUp to answer more focused performance questions:

• Filter by assignee to analyze cycle time per person.
• Filter by List or Folder to analyze specific projects.
• Filter by tag or Custom Field to inspect particular work types.

Each filter combination drives a unique cycle time view, allowing you to pinpoint where improvements are needed.

Practical Uses for ClickUp Cycle Time Cards

Cycle time cards are powerful indicators of how smoothly work flows through your system in ClickUp. Here are ways teams typically use them.

Identify Workflow Bottlenecks

If cycle time increases in certain status ranges, it may signal that tasks sit idle or face repeated revisions. Review those stages and consider:

• Clarifying requirements
• Adjusting capacity or staffing
• Automating handoffs between statuses

Track Process Improvements Over Time

When you change a process, use Dashboard cards and their cycle time cards to measure impact. Compare date ranges to see whether cycle time decreased after:

• Introducing new automation
• Restructuring your workflow
• Updating task templates or checklists

Support Project Planning and Forecasting

Historical cycle time in ClickUp helps you estimate how long similar tasks may take in future projects. Use average times from your Dashboard cards to build more realistic schedules.

Learn More About ClickUp Cycle Time

For the most detailed and current product information, including visuals of each Dashboard card and specific configuration options, refer to the official ClickUp documentation on cycle time cards: Cycle time cards help article.

If you need broader workflow strategy or implementation support around ClickUp, you can also explore resources and consulting services from Consultevo.

By understanding how cycle time cards work, configuring your Dashboard filters, and regularly reviewing key metrics, you can leverage ClickUp to track task progress, resolve bottlenecks, and continuously improve your delivery process.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

Get Help

“`