Master Bulk Actions in ClickUp

The Bulk Action Toolbar in ClickUp lets you manage many tasks at once so you can update, move, and organize work in just a few clicks. This guide explains how to select tasks, open the toolbar, and use each available option to streamline your task management.

Access the Bulk Action Toolbar in ClickUp

You can open the Bulk Action Toolbar from several views where tasks are listed together. The toolbar appears at the bottom of your screen whenever you select at least one task.

Where the ClickUp Bulk Action Toolbar appears

The toolbar is available in these locations:

• List view
• Board view
• Calendar view
• Workload view
• Table view
• Timeline view
• Gantt view
• Everything view task lists

When you select tasks in any of these views, the Bulk Action Toolbar automatically shows up, displaying all actions you can apply to your selection.

Select tasks to use bulk actions

To open the toolbar, you first need to select one or more tasks.

1. Open a view that shows tasks in a list or board format.
2. Hover over a task and click its checkbox on the left.
3. Keep selecting additional task checkboxes to add them to your bulk selection.
4. Once at least one task is checked, the Bulk Action Toolbar appears at the bottom of your screen.

You can also use keyboard shortcuts, where supported, to select multiple tasks quickly.

Use ClickUp bulk actions on selected tasks

After tasks are selected, use the Bulk Action Toolbar to apply changes to all of them at once. This reduces manual clicks and keeps your workspace consistent.

Change task status

Update the workflow stage of many tasks together.

1. Select the tasks you want to update.
2. Click the Status option in the toolbar.
3. Choose the new status from the dropdown list.
4. All selected tasks are updated to that status instantly.

This is helpful when closing completed work or moving tasks into a new phase.

Assign or reassign tasks in ClickUp

You can quickly assign multiple tasks to people or teams.

1. Select all tasks you want to assign.
2. Click the Assignees button in the toolbar.
3. Search for and select one or more assignees.
4. Confirm to apply the changes to all selected tasks.

Use this option to reassign work after planning sessions or when team roles change.

Set or update due dates

Keep schedules aligned by adding or adjusting dates for many tasks at once.

1. Select the relevant tasks.
2. Click Dates in the Bulk Action Toolbar.
3. Choose a due date, start date, or date range.
4. Apply the selection to update all chosen tasks.

Bulk date updates are ideal when shifting project timelines or coordinating milestones.

Move tasks to a different location

The toolbar lets you move tasks between Lists, Folders, or Spaces.

1. Select the tasks to move.
2. Click Move on the toolbar.
3. Pick the new destination location.
4. Confirm to move all selected tasks.

Use this to reorganize work as projects evolve or when cleaning up Lists.

Copy tasks with bulk actions

Duplicate multiple tasks when you need reusable templates or repeating work.

1. Select the tasks you want to copy.
2. Click Copy in the toolbar.
3. Choose copy options, such as including subtasks, attachments, or comments.
4. Select the destination and confirm.

This is helpful when setting up recurring workflows across multiple Lists.

Delete multiple tasks safely

You can remove tasks in batches when cleaning up old or test items.

1. Select the tasks you want to delete.
2. Click the Delete option in the toolbar.
3. Review the confirmation prompt carefully.
4. Confirm to delete all selected tasks.

Only delete tasks in bulk when you are sure they are no longer needed, as this action can affect reporting and history.

Advanced ClickUp bulk management options

Beyond basic edits, the Bulk Action Toolbar includes advanced actions to keep task details consistent and up to date.

Edit custom fields in bulk

If your Workspace relies on custom fields, you can adjust them for many tasks at the same time.

1. Select tasks that share the same custom fields.
2. Click Custom fields from the toolbar.
3. Choose the custom field you want to edit.
4. Set the new value and apply to all selected tasks.

This is useful for updating priorities, budgets, phases, or any other data point stored in custom fields.

Manage tags with the Bulk Action Toolbar

Use bulk actions to apply or remove tags across many tasks.

1. Select tasks that need new or updated tags.
2. Click Tags in the toolbar.
3. Add new tags or remove existing ones.
4. Confirm to apply label changes to all selected tasks.

Consistent tagging improves search, filters, and reporting across your ClickUp Workspace.

Update watchers and task followers

Control who is notified about changes to multiple tasks.

1. Select tasks that need watcher updates.
2. Click the Watchers or similar option, if available, in the toolbar.
3. Add or remove people who should follow the tasks.
4. Apply your changes to all selected tasks.

This helps manage notifications for stakeholders or reduce noise for team members.

Tips for efficient task management in ClickUp

To make the most of the Bulk Action Toolbar, combine it with filters, sorting, and saved views.

• Filter tasks by status, assignee, or tag before using bulk actions.
• Sort tasks by priority or due date to review them before making changes.
• Use views focused on specific teams or projects to avoid accidental edits.
• Test bulk changes on a small group of tasks before applying them widely.

These habits help maintain accuracy and prevent unintended bulk updates.

Learn more about the ClickUp Bulk Action Toolbar

For complete, up-to-date details on every option available in the Bulk Action Toolbar, including view-specific behaviors and any new features, review the official documentation provided by the platform.

You can read the original help article at Manage tasks with the Bulk Action Toolbar. For broader workflow and productivity strategies that pair well with this feature, you may also explore resources from specialized consultants such as Consultevo.

By mastering the Bulk Action Toolbar, you can keep tasks organized, maintain consistent data, and dramatically reduce the time spent on repetitive updates across your task lists.

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