How to Generate Subtasks From a Task Title in ClickUp

Using ClickUp, you can automatically turn a single task title into a full list of organized subtasks, saving you time and standardizing how your team works.

This guide walks you step-by-step through setting up, using, and customizing the AI-powered subtask generation feature, based strictly on the official workflow from ClickUp.

What This ClickUp Subtask Feature Does

The AI-driven subtask generator helps you convert a short task title into a structured execution plan. Instead of manually listing each step, you can have the platform propose subtasks based on your title and goal.

This is especially useful when you need to:

• Break down repeatable workflows into consistent subtask structures
• Speed up task creation for complex projects
• Help new team members follow the same process as experts

You can further refine the output and save it as a template for future tasks.

Where to Find the ClickUp Subtask Generator

The subtask generator is accessible directly from the task view, which makes it easy to use as you are creating or editing work items.

To access the feature, you first need to open any existing task or create a new one.

Open a Task in ClickUp

1. Navigate to the Space, Folder, or List where your work lives.
2. Click on an existing task to open it, or create a new task with a clear title that describes the work.
3. Make sure you are in the full task view so you can see the subtask section.

Once the task is open, you will use the built-in AI controls to generate subtasks from the title.

How to Generate Subtasks From a Task Title in ClickUp

Follow these steps to automatically create subtasks from the main task title and context.

Step 1: Start the Subtask Generation

1. Locate the subtask area in the task view.
2. Look for the option to generate subtasks using AI. This option is typically near the subtask list.
3. Click the AI-related button or menu entry that mentions generating subtasks from the title.

The system will read your task title and any supporting description you provide to understand what needs to be broken down.

Step 2: Provide a Clear Task Title and Context

For accurate results, your main task title and optional description should clearly describe the work.

For example, instead of a vague title like “Marketing stuff,” use something like:

• “Launch Q4 email campaign for new product line”
• “Prepare monthly financial report and board summary”
• “Plan and host customer onboarding webinar”

You can improve the outcome by adding context in the task description, such as goals, deadlines, or constraints.

Step 3: Let AI Suggest Subtasks

1. After you click the generate option, the AI will read the title and description.
2. It will propose a structured list of subtasks that represent the major steps required to complete the work.
3. You will see these proposed items in the subtask section before finalizing them.

The initial suggestions aim to give you a clear workflow that you can adjust based on your specific process.

Step 4: Review and Edit the Subtasks

Before accepting the suggestions, carefully inspect the generated subtasks.

• Remove any subtasks that are not relevant to your project.
• Rename subtasks so they match your team’s language and standards.
• Reorder subtasks into the right execution sequence.
• Add missing subtasks for special steps or approvals.

This quick review ensures the final structure truly reflects how your team delivers work.

Step 5: Assign Details to Each Subtask

Once the list looks right, you can enrich each subtask with task-specific details.

• Assign owners so each subtask has a responsible person.
• Add due dates to keep the workflow on schedule.
• Include descriptions, checklists, or links inside critical subtasks.
• Attach documents or files that individual contributors need.

Taking a moment to configure these details will turn a generated list into a clearly owned execution plan.

Using ClickUp Templates With Generated Subtasks

When you find a subtask structure that consistently works, save it as a template so you can reuse it for similar tasks.

Save a Subtask Layout as a Template

1. Open a task that already has a strong subtask structure.
2. Use the task or subtask menu to save the current configuration as a template.
3. Give the template a clear name that indicates its purpose, such as “Product Launch Checklist” or “Monthly Close Workflow.”

This allows you to combine AI-generated subtasks with a reusable framework whenever you create a new task in the same category.

Apply a Template to New ClickUp Tasks

1. Create a new task that represents a repeatable process.
2. Apply the relevant template to instantly add your subtask structure.
3. Optionally, use the AI generator to refine or extend subtasks based on the new context.

By blending templates with subtask generation, you can standardize processes while still adapting to the unique needs of each task.

Tips for Better Subtask Generation in ClickUp

To get consistently useful subtasks, follow these best practices.

• Write specific task titles: Include the objective, scope, and key deliverable.
• Add context in the description: Mention audience, deadlines, and required outputs.
• Use action verbs: Titles like “Plan,” “Launch,” “Audit,” or “Review” help define steps.
• Iterate on prompts: If the first set of subtasks is not ideal, adjust the title or description and regenerate.

The more guidance you provide at the task level, the more accurate and relevant the proposed subtasks will be.

Why Use ClickUp for Structured Workflows

The subtask generation feature is part of a broader set of capabilities designed to centralize and automate project planning.

By using these tools together, you can:

• Reduce manual setup time for recurring workflows
• Improve consistency across teams and departments
• Onboard new team members faster by giving them ready-made checklists
• Track progress at both task and subtask levels

Teams that depend on repeatable, multi-step processes—such as marketing, operations, product, finance, and customer success—benefit significantly from this automation.

Learn More About ClickUp Subtask Generation

If you want to explore the original instructions and examples behind this capability, review the official guide on the ClickUp blog at this page. It explains how the feature fits into the broader workflow strategy and showcases typical use cases.

For consulting support on setting up scalable workflows, automation, and AI-driven processes, you can also work with specialists such as Consultevo, who help teams implement and optimize work management systems.

Next Steps

To put this into practice today, choose a complex but familiar process in your workspace and:

1. Create a new task with a descriptive title and rich context.
2. Use the AI option to generate subtasks from the task title.
3. Refine, assign, and save the final structure as a template.

After doing this a few times, you will have a library of reliable, AI-assisted workflows that make ClickUp a powerful hub for your entire team’s work.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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