How to Export LinkedIn Contacts for Use With Hubspot

Learning how to export LinkedIn contacts is essential if you want to organize leads, sync data, or prepare lists you can later enrich or connect to Hubspot in your sales process. This guide walks you through each step, from requesting your data from LinkedIn to working with the exported file.

The instructions below are based on LinkedIn's current interface and will help you download your connections into a CSV or similar file that can be used in spreadsheets, CRMs, or marketing tools.

Why Export LinkedIn Contacts Before Using Hubspot

Before you do anything with Hubspot or any other CRM, you need a clean list of your LinkedIn connections in a usable format. Exporting contact data lets you:

• Back up your professional network outside of LinkedIn.
• Review, sort, and qualify contacts in a spreadsheet.
• Identify leads and segment prospects based on job title and company.
• Prepare data for future import into a CRM or sales tool.

Even if you manage your deals directly in a platform like Hubspot, having an offline export of LinkedIn contacts gives you more control and flexibility.

Step-by-Step: Export LinkedIn Contacts for Hubspot Workflows

The process to export LinkedIn contacts is handled inside your LinkedIn settings. You request an archive of your data and then download the file once LinkedIn prepares it.

Step 1: Open Your LinkedIn Settings

1. Log in to your LinkedIn account on desktop.
2. In the top navigation bar, click on your profile picture.
3. From the dropdown menu, select Settings & Privacy.

This takes you to the main settings area where you control your account, privacy, and data preferences. Completing this step is essential before you move data toward tools like Hubspot.

Step 2: Navigate to the Data Privacy Section

1. In the left-hand menu, click on Data privacy (or the tab that covers data and privacy controls).
2. Look for a subsection labeled How LinkedIn uses your data or similar wording.
3. Find the option that mentions downloading or getting a copy of your data.

You are now in the area where LinkedIn lets you request an export of different types of account information, including your connections.

Step 3: Choose to Download Your Connections

1. Click the link or button that says Get a copy of your data.
2. You will see options such as:

• Download a larger data archive.
• Select specific data files.

3. Select the option that lets you choose specific data types.
4. Check the box for Connections. This is the file that contains your LinkedIn contacts.

Choosing only the connections export keeps the download smaller and easier to manage before you integrate it into your broader sales stack or Hubspot reporting.

Step 4: Confirm and Request the Export

1. After selecting Connections, click the Request archive or equivalent button.
2. LinkedIn may ask you to re-enter your password for security verification.
3. Submit your request and wait for LinkedIn to prepare the file.

LinkedIn will process your request in the background. When the export is ready, you'll receive an email with a download link and a notification in your LinkedIn account.

Step 5: Download Your LinkedIn Connections File

1. Open the email from LinkedIn with the subject line indicating your data is ready.
2. Click the button or link to return to the download page.
3. Click Download next to the connections export.

The file is typically delivered in CSV format, which you can open with spreadsheet tools like Excel, Google Sheets, or any platform you eventually plan to sync with Hubspot or a similar CRM.

Understanding the LinkedIn Export File Before Hubspot Use

Once you open the CSV file, you will see several columns of data that describe your LinkedIn contacts. Common fields include:

• First name
• Last name
• Email address (if available)
• Current position
• Company name
• Connection date

This structure is useful for sales prospecting, outreach campaigns, and pipeline planning. Before you import, map, or compare this data with records inside Hubspot, it helps to clean and standardize the spreadsheet.

Clean and Prepare Data for Hubspot Pipelines

Even if you don't import directly into Hubspot, preparing the exported LinkedIn data like a CRM import will keep your contacts consistent. In your spreadsheet tool, you can:

• Remove duplicate rows or contacts.
• Standardize job titles (for example, "VP Sales" vs. "Vice President of Sales").
• Check for missing company names or key fields.
• Add custom columns such as lead status or priority.

Taking time to organize the file now will make later integrations, including possible Hubspot syncs, much smoother and more accurate.

Best Practices for Using Exported LinkedIn Contacts With Hubspot

After exporting and cleaning your LinkedIn contacts, you can align them with how you track prospects, customers, and partners in your systems. While this guide focuses on the export process itself, the same file can support a Hubspot-centric workflow or any other CRM strategy.

Segment Your Contacts Before Any Hubspot Mapping

Segmentation helps you prioritize who to reach out to and how. Consider creating segments such as:

• Prospects in your target industries.
• Past customers or clients.
• Partners, vendors, and referral sources.
• High-value contacts based on seniority or company size.

Once segmented, each group can follow a different outreach track, which you can later mirror in tools like Hubspot lists or custom properties.

Use the Exported Data to Plan Outreach

Work through your spreadsheet and flag contacts for different outreach tactics:

• Warm introductions or reconnect messages via LinkedIn.
• Email campaigns, if you have proper permission and valid email fields.
• Personalized invites to webinars, demos, or events.

The LinkedIn export gives you a single source of truth for your network, which pairs well with organized activity tracking in a platform such as Hubspot, Google Sheets, or another sales management tool.

Limitations of LinkedIn Exports You Should Know

LinkedIn protects user privacy, and not all data is available in the export. When planning integrations or preparing to sync the file with a system like Hubspot, be aware of key constraints.

• Some contacts may not include email addresses.
• Phone numbers and detailed profile fields might not appear.
• Data reflects the moment of export and does not auto-update.
• Changes to someone's job or company will not be reflected until you run a new export.

Because exports are static snapshots, you may want to repeat this process on a regular cadence if you rely heavily on LinkedIn for prospecting.

Advanced Tips and Resources Beyond Hubspot

Once you are comfortable exporting LinkedIn contacts, you can combine this skill with more advanced data workflows and sales systems.

• Use filters and formulas in your spreadsheet to rank leads.
• Enrich company data with public sources or firmographic tools.
• Compare your LinkedIn list to your existing CRM records to find gaps.

For broader digital strategy and CRM consulting, you can explore services from specialized partners such as Consultevo, which offers help with marketing technology, automation, and data organization that can complement a Hubspot-based tech stack.

To see the original walkthrough on which this tutorial is based, including visuals and additional context, refer to the source article on HubSpot's blog: how to export LinkedIn contacts.

Summary: Turning LinkedIn Exports Into a Hubspot-Ready Asset

Exporting LinkedIn contacts involves five clear steps: accessing settings, navigating to data privacy, choosing connections, requesting the archive, and downloading the CSV file. Once you have the file, clean and segment the data so it is easy to analyze, share with your team, or later align with systems such as Hubspot.

By following this streamlined process, you gain control over your LinkedIn network, make it easier to drive sales activity, and create a structured contact list that supports any CRM or outreach program you choose to build.

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