How to Use List View in ClickUp

List view in ClickUp is the core way to see, organize, and manage tasks in a flexible spreadsheet-like layout. This guide walks you through everything you need to know to configure List view, customize columns, and save your favorite setups.

List view is available on every level of your Workspace, including Everything, Space, Folder, and List, so you can see the right tasks in the right context.

Accessing List View in ClickUp

You can open List view from almost any level of your ClickUp hierarchy.

Open your Workspace and navigate to Everything, a Space, Folder, or specific List.
In the views bar at the top, click + View.
Select List from the view types.
Give the view a name if prompted, then click Add view.

Once added, List view appears in your views bar so you can switch back to it anytime.

Understand the ClickUp List View Layout

The List view layout in ClickUp is divided into clear sections that help you manage work quickly.

Header bar: Controls filters, grouping, sorting, and more.
Task table: Shows tasks in rows and fields in columns.
Sidebar (Hierarchy): Lets you move between Spaces, Folders, and Lists.

Each task row can be expanded to show subtasks, custom fields, and detailed information.

Customize Columns in ClickUp List View

Columns in List view represent fields such as Assignee, Due date, Priority, and Custom Fields. You can easily adjust which fields you see.

Add and remove ClickUp fields

In the List view header, click the + icon or Columns menu.
Select fields you want to show, such as Status, Due date, or any Custom Field.
To hide a field, uncheck it in the same menu.

This lets you tailor List view to show only the information you actually need.

Reorder and resize columns in ClickUp

Drag a column header left or right to reorder it.
Hover over the edge of a column header and drag to resize it.

Reordering columns makes it easier to keep your most important fields, like Status or Assignee, visible without scrolling.

Group Tasks in ClickUp List View

Grouping lets you cluster tasks by Status, Assignee, Priority, and more to make patterns and ownership clear at a glance.

In the List view header, click the Group dropdown.
Choose a field to group by, such as Status, Assignee, or Priority.
Optionally, adjust additional options like showing empty groups.

Each group becomes its own section, with a header that can be collapsed or expanded. This is especially useful for viewing work by person or by phase of completion.

Change ClickUp group settings

Use the group menu to switch to another field quickly.
Enable or disable options like Collapse all groups.
Reorder groups by dragging group headers, when available.

Grouping is one of the fastest ways to create high-level overviews without creating separate views.

Filter and Sort Tasks in ClickUp List View

Filters and sorting in ClickUp help you narrow down large Lists to the tasks that matter now.

Filter ClickUp tasks

Click Filter in the List view header.
Choose a field, such as Assignee, Status, Due date, or a Custom Field.
Select the condition, such as is, is not, before, or after.
Set the value, like a specific teammate or date range.

You can add multiple filters at once to create powerful combinations, like tasks that are Overdue, High priority, and Assigned to you.

Sort ClickUp tasks

Click the Sort button or click directly on a column header.
Choose ascending or descending order for fields like Due date, Priority, or Name.
Add secondary sorts to fine-tune the order.

Sorting helps you surface the most urgent or important items at the top of your List view.

Use Task Details in ClickUp List View

From List view, you can open and edit detailed task information without losing your place.

Click a task name to open the task window.
Edit fields such as description, comments, attachments, and checklists.
Close the task window to return directly to the same spot in your List view.

You can also make quick inline edits by clicking directly into cells like Assignee, Due date, or Custom Fields.

Subtasks and Hierarchy in ClickUp List View

List view in ClickUp displays subtasks under their parent task, so you can see work breakdowns clearly.

Click the arrow next to a task to expand or collapse its subtasks.
Edit subtasks inline just like regular tasks.
Use filters and sorting to include or exclude subtasks as needed.

This makes it easy to move between high-level tasks and detailed subtasks without switching views.

Save and Share ClickUp List Views

Once you configure List view in ClickUp the way you like, you can save it to reuse and share with your team.

Save your ClickUp view settings

Apply your preferred Grouping, Filters, Sorting, and Columns.
Click the view settings menu (often shown as three dots).
Choose options to save the current layout for everyone or just yourself, depending on your permissions.

Saving a view ensures your team sees a consistent layout for a Folder or List.

Set default ClickUp views

Open the view settings menu.
Select the option to make this List view the default for that location.
Team members will automatically land on this view when they open the Space, Folder, or List.

Default views are helpful for standardizing how teams see tasks, reports, and priorities.

Best Practices for ClickUp List View

To get the most from List view in ClickUp, follow these practical tips:

Limit visible fields: Only keep columns that support decisions for that List.
Use meaningful groups: Group by Status or Assignee to clarify ownership.
Save role-specific views: Create separate views for managers, individual contributors, and stakeholders.
Leverage custom fields: Track budgets, effort, or tags directly in List view.

For more advanced process optimization around List view and other features, you can explore consulting and implementation resources such as Consultevo.

Learn More About ClickUp List View

This article focuses on the practical how-to steps for configuring and using List view in ClickUp. For the full official reference and any recent updates to options, limitations, or plan requirements, review the original documentation on the ClickUp help center: Intro to List view.

With these steps and best practices, you can turn List view in ClickUp into a powerful, customizable control center for all your tasks and projects.

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