Use Time-Based Dashboard Cards in ClickUp
Time-based Dashboard cards in ClickUp help you analyze work progress, effort, and performance over specific time ranges so you can make better decisions from your data.
This guide explains what each time-based card does, how time ranges work, and how to customize these powerful reporting options.
Overview of Time-Based Cards in ClickUp
Time-based cards in ClickUp show how activity changes over days, weeks, or months. They focus on date fields, time tracking, and time estimates to surface trends.
You can add these cards to any Dashboard to understand:
- How many tasks are created or closed over time
- How much time is tracked by your team
- How accurate time estimates are compared to actuals
- How workload is distributed during a chosen period
Each card offers flexible filters, grouping, and time range controls to match your reporting needs.
Available Time-Based Dashboard Cards in ClickUp
ClickUp includes several time-based Dashboard cards. Each one uses date or time data differently to answer a specific reporting question.
ClickUp Time Tracking Cards
Time tracking cards display how much time your team logs on tasks during the selected period. They can summarize time by person, task, or location.
Typical use cases include:
- Monitoring daily or weekly billable hours
- Seeing which team member is tracking the most time
- Understanding where time is spent across Spaces or Folders
ClickUp Time Estimate Cards
Time estimate cards compare estimated time against tracked time so you can measure planning accuracy.
These cards help you:
- Detect underestimation or overestimation trends
- Refine estimates for similar future work
- Identify tasks or assignees with high variance
ClickUp Work In Progress Cards
Work In Progress (WIP) cards show how many tasks are actively being worked on over time based on status or custom criteria.
They are useful to:
- Visualize flow of work through your process
- Ensure teammates do not have too many concurrent tasks
- Spot bottlenecks as WIP counts spike
ClickUp Tasks by Due Date and Created Date Cards
These task-focused cards track how many tasks are created or how many have due dates during a set period.
Common questions they answer:
- How many tasks were created last week versus this week?
- How many tasks have due dates coming up soon?
- Are tasks being created faster than they are completed?
ClickUp Velocity and Throughput Cards
Velocity or throughput cards track how many tasks are completed in each time bucket, such as weekly or monthly.
You can use them to:
- Measure team output over time
- Compare performance across sprints
- Track long-term trends in finished work
How Time Ranges Work in ClickUp Dashboard Cards
Time ranges are central to every time-based Dashboard card in ClickUp. They control which data is visible and how it is grouped.
Choose a Time Range
When configuring a card, pick a time range that best matches your report:
- Today or Yesterday for daily snapshots
- Last 7 days or Last 30 days for short trend analysis
- This week or This month for current period monitoring
- Custom ranges for exact start and end dates
Each range can be adjusted later if your reporting needs change.
Bucket Data by Time Interval
In addition to a range, you can group data into buckets. Typical buckets include:
- Days
- Weeks
- Months
For example, you can view tasks completed per week over a three‑month range, or time tracked per day over the last two weeks.
Use Rolling Time Windows
Some cards support rolling time windows, such as the last 7 or 30 days. These update automatically as time passes so your ClickUp Dashboard always reflects the latest activity.
How to Add a Time-Based Dashboard Card in ClickUp
Adding a new time-based card in ClickUp takes only a few steps.
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Open the Dashboard where you want to add the card.
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Select the option to add a new card.
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From the list of card types, choose the time-based card that matches your reporting goal, such as Time Tracking, Time Estimate, or tasks by date.
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Select the locations (Spaces, Folders, or Lists) whose data you want to include.
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Choose filters, such as status, assignee, or tags, to narrow results.
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Set the time range and bucket size for your card.
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Save the card to your Dashboard and resize or move it as needed.
Each time-based card in ClickUp has its own configuration options, but this general process is the same across card types.
Customize Time-Based ClickUp Cards
You can fine-tune each ClickUp Dashboard card to match your reporting and visualization preferences.
Filter Data by Conditions
Use filters to focus on the most relevant information. Common filter options include:
- Assignee or teams
- Task status or status groups
- Tags or custom fields
- Specific Lists or Folders
Combining filters allows you to build highly targeted reports for different stakeholders.
Change Visualization Types
Many time-based cards allow you to switch between chart types. Depending on the card, you may be able to choose from:
- Bar charts for comparing discrete time buckets
- Line charts for visual trend analysis
- Number widgets for simple totals during a range
Select the option that makes trends and anomalies easiest to understand.
Adjust Grouping and Segmentation
Some ClickUp cards let you group results by additional dimensions. For example, you might:
- Group by assignee
- Group by status
- Group by priority or a custom field
This segmentation clarifies which people, teams, or types of work contribute most to the overall trend.
Best Practices for Using Time-Based ClickUp Cards
To get the most value from your Dashboards, follow these practical guidelines.
- Align ranges with planning cycles. Match time ranges to your sprints, weeks, or months.
- Use consistent filters. Apply similar filters across cards so comparisons are accurate.
- Combine multiple cards. Use several ClickUp cards together to see different perspectives on the same work.
- Review regularly. Schedule recurring reviews so time-based trends drive real decisions.
Learn More About Time-Based Reporting in ClickUp
You can explore more detail and card-specific options directly in the official documentation. For the full feature breakdown, visit the original article on time-based Dashboard cards in ClickUp.
If you need help designing reporting strategies or implementing ClickUp across your organization, you can also consult implementation specialists such as Consultevo for tailored guidance.
Time-based Dashboard cards in ClickUp give you a clear picture of how work evolves over time. With the right configuration, you can turn routine activity into actionable insights that support smarter planning and continuous improvement.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
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