Move Custom Fields in ClickUp

In ClickUp, you can move custom fields between Spaces, Folders, and Lists to keep work organized while preserving important data. This guide walks you through every supported way to move custom fields safely and efficiently.

Overview of Custom Fields in ClickUp

Custom fields let you track extra information on tasks, like numbers, dates, dropdowns, and more. They are shared across locations when they use the same field ID, which allows you to reuse the same configuration in multiple parts of your Workspace.

When you move tasks and views between locations, custom fields can often move with them. Understanding how locations and field IDs work helps you decide the best way to reorganize your structure.

Where ClickUp Custom Fields Can Be Used

You can apply custom fields to many places, including:

• Spaces
• Folders
• Lists
• Task views that support custom fields

Each location can share fields or use unique ones, depending on how your Workspace is set up.

How ClickUp Handles Custom Fields When Moving

When you move tasks or views in ClickUp, the platform checks for matching custom field IDs in the target location. This behavior determines whether fields are reused or created new.

Field IDs and Moving Locations in ClickUp

Every custom field has an internal ID. When moving content, ClickUp looks for an existing field with the same ID in the destination:

• If a matching ID is found, the destination reuses the existing custom field.
• If no matching ID exists, a new custom field is created in the target location.

This logic applies when moving both tasks and views, and it helps you avoid accidental duplicates while preserving data.

Move Custom Fields by Moving Tasks in ClickUp

A practical way to move custom fields in ClickUp is by moving tasks that already use those fields. If the destination does not yet have those fields, they are added automatically.

Steps to Move Tasks and Include Custom Fields

1. Open the List, Folder, or Space containing the tasks with the custom fields you want to move.
2. Select one or more tasks you wish to move.
3. Use the move option from the task toolbar or task menu.
4. Choose the new Space, Folder, or List as the destination.
5. Confirm the move.

If the destination does not contain custom fields with the same IDs, the fields are created there and the task data is preserved.

What Happens to Existing ClickUp Fields at the Destination

When tasks are moved into a new location:

• If a custom field with the same ID already exists in the destination, that field is reused and task values appear without changes.
• If no field with that ID exists, a new field is added to the destination so task values can be displayed.

This lets you extend your existing custom field structure across more Lists, Folders, or Spaces without manual recreation.

Move Custom Fields by Moving Views in ClickUp

Another supported method is moving views that include custom fields. Many views in ClickUp can be moved between locations, and their associated fields can move with them.

Supported Views That Can Move Custom Fields

These view types can move between locations while preserving custom fields:

• List views
• Board views
• Calendar views
• Gantt views
• Timeline views

When you move one of these views, any custom fields used in that view are evaluated based on field IDs in the new location.

Steps to Move a View That Uses Custom Fields

1. Open the view (for example, a List or Board view) that contains the custom fields you want to use elsewhere.
2. Open the view settings or view options menu.
3. Select the option to move or duplicate the view.
4. Choose the target Space, Folder, or List.
5. Confirm the move or duplication.

If the target location does not have matching field IDs, ClickUp adds new custom fields there, keeping the structure from the original view.

Limitations When Moving Custom Fields in ClickUp

Not every action will move custom fields. Some operations only move data that already exists at the destination or respect existing field setups.

Using Automations with Custom Fields in ClickUp

Automations can interact with custom fields when triggers and actions are configured in the same location:

• Automations can update custom fields on tasks.
• Automations do not independently move custom fields to new locations.
• To leverage existing automations elsewhere, you still need to move tasks or views so that required fields exist in the target location.

Importing Data and Custom Fields

When you import tasks from external tools or files, you can map columns or fields to custom fields in your Workspace. However:

• Imports create or use fields in the import destination only.
• They do not move custom fields already configured in other Spaces, Folders, or Lists.

To share those fields more broadly, use task moves or view moves as described earlier.

Best Practices for Organizing ClickUp Custom Fields

Planning your structure before moving custom fields in ClickUp helps maintain a clean Workspace and consistent reporting.

Plan Common Fields at Higher Levels

For fields used across many teams, consider adding them at the Space level so they are inherited by Folders and Lists beneath that Space. This reduces the need to move tasks solely to spread fields.

Avoid Unnecessary Duplicates

Because field IDs determine whether fields are reused or created new, you should:

• Reuse existing custom fields when they track the same data type and meaning.
• Rename and adjust settings on shared custom fields instead of creating new ones with similar names.

This keeps reporting and filters more consistent.

Additional Help for ClickUp Custom Fields

If you need more detailed technical behavior or edge cases about moving custom fields in ClickUp, you can review the official documentation directly at this support article.

For implementation strategy, Workspace design, or process consulting related to ClickUp, you can also explore specialist services at Consultevo.

By understanding how tasks, views, and field IDs work together, you can confidently move custom fields in ClickUp while keeping your Workspace organized, scalable, and ready for growth.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

Get Help

“`