How to Report on Time Tracking in ClickUp
ClickUp offers flexible ways to report on time tracking so you can understand where time is spent, evaluate project progress, and share accurate data with your team or clients. This guide explains every available reporting option and how to use them step by step.
ClickUp time tracking report options
You can use several tools inside ClickUp to view and analyze time entries from different angles.
- Time Tracked cards in Dashboards
- Timesheets cards in Dashboards
- Legacy Time Tracking cards
- List views with time columns and filters
- Pulse with the Time Tracked tab
- Exporting time entries from Dashboards or List view
Each option presents the same core data but in a unique format, so you can tailor reports to managers, teammates, or clients.
Use ClickUp Time Tracked Dashboard cards
Time Tracked Dashboard cards show how much time has been logged across Spaces, Folders, and Lists.
Create a ClickUp Dashboard for time tracking
- Open your Workspace and navigate to the Dashboards section.
- Create a new Dashboard or open an existing one.
- Select the option to add a card.
- Choose the Time Tracked card type.
Once created, configure the card to match exactly what you want to report on.
Configure ClickUp Time Tracked cards
Time Tracked cards can be customized with filters and display options to create accurate reports.
- Location filters: Select specific Spaces, Folders, or Lists.
- Assignees: Focus on one user or multiple users.
- Time range: Choose today, this week, custom dates, or other presets.
- Grouping: Group time by task, user, or location.
- Billable vs non-billable: Include all entries or filter based on billable status.
These settings allow you to answer questions like which projects took the most hours or how much time each person logged this month.
Use ClickUp Timesheets Dashboard cards
Timesheets cards present a calendar-like report of hours worked, ideal for weekly or monthly overviews.
Add a Timesheets card in ClickUp
- Go to your chosen Dashboard.
- Click to add a card.
- Select the Timesheets card type.
- Pick the locations and users to include.
The card will display daily totals and make it easy to review individual workdays.
Customize ClickUp Timesheets view
To refine the report:
- Filter by assignee to see a single person’s timesheet.
- Adjust the date range to a week, month, or custom period.
- Drill into each day to see individual time entries per task.
This helps managers confirm whether people are logging expected hours and that entries are attached to the correct tasks.
Use Legacy Time Tracking cards in ClickUp
Some Workspaces still use Legacy Time Tracking cards for historical reports.
- Open the Dashboard containing Legacy Time Tracking cards.
- Review totals grouped by users, tasks, or Lists.
- Use filters to narrow down the results by date or assignee.
These cards work similarly to Time Tracked cards but will eventually be replaced by newer reporting options.
Report on time from ClickUp List view
List view gives you a task-first approach to reporting on tracked time.
Enable ClickUp time columns
- Open a List view for the Space, Folder, or List you want to analyze.
- Click the + icon on the column bar.
- Add time-related columns such as Time Tracked or Time Estimate.
Now you can see how much time has been logged on each task directly in the List view.
Filter and sort time data in ClickUp
To turn List view into a powerful time tracking report:
- Apply filters to show tasks with time tracked in a specific date range.
- Filter by assignee to see time logged by a particular person.
- Sort by Time Tracked to surface the most time-consuming tasks.
List view is especially useful when you want to combine time data with task fields like statuses, priorities, or tags.
Analyze time with ClickUp Pulse and Time Tracked tab
Pulse helps monitor recent activity in your Workspace, including time tracking.
- Open the Pulse feature from your Workspace navigation.
- Switch to the Time Tracked tab.
- View time entries in real time for all or selected users.
This is helpful for live oversight, such as confirming that people are currently logging time on active tasks.
Export time tracking data from ClickUp
You can export time data to share with external stakeholders, build custom reports, or archive records.
Export from ClickUp time tracking cards
- Open the Dashboard that contains your Time Tracked or Timesheets card.
- Hover over the card and open its settings menu.
- Choose the export option (such as CSV export, when available).
- Save the file and open it in your reporting tool or spreadsheet.
The exported file will reflect the same filters and date ranges applied to the card, so configure those settings before export.
Export time data from ClickUp List view
- Go to the List view that shows the time columns you want to export.
- Confirm that your filters and date range are correct.
- Open the List view menu and select the export option.
- Download the file and use it for billing, analysis, or archiving.
Exporting from List view is useful when you need both task details and time totals together in one file.
Best practices for ClickUp time reporting
To keep your reports accurate and easy to use, follow these practices.
- Require team members to log time consistently and attach it to the correct tasks.
- Set clear rules for billable and non-billable entries.
- Standardize date ranges, such as weekly or monthly reports.
- Save reusable Dashboards so you do not rebuild reports every period.
- Combine Dashboards, List views, and exports for a full reporting workflow.
More resources on ClickUp time tracking
For additional context and the most up-to-date product details, review the official documentation directly on the ClickUp Help Center: Report on time tracking.
If you need expert help implementing reporting workflows or optimizing your Workspace, you can consult specialists such as Consultevo for tailored ClickUp setup and process guidance.
By combining Dashboards, List views, Pulse, and exports, you can build a comprehensive time tracking reporting system in ClickUp that serves managers, teams, and clients with accurate and actionable data.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
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