How to Annotate Images in ClickUp

ClickUp makes it easy to collect clear, actionable feedback on visual assets so teams can move from draft to approval without confusion or long email threads. This how-to guide walks you through setting up image annotation, capturing precise comments, and managing review workflows step by step.

Why Use ClickUp for Image Annotation?

When design reviews rely on screenshots and scattered messages, feedback is slow and easy to misinterpret. Using image annotation tools inside a structured workspace solves this problem.

Based on the capabilities described in the ClickUp image annotation overview, you can centralize comments, tasks, and versions so everyone works from a single source of truth.

With a dedicated image review process you can:

• Capture comments directly on specific areas of an image
• Turn feedback into actionable tasks
• Track which versions are under review or approved
• Avoid conflicting edits and duplicate work

Prepare Your Workspace in ClickUp

Before you begin annotating images, organize your workspace so reviews are consistent and easy to manage.

Create a ClickUp Space for Creative Work

Start by creating a Space dedicated to design, marketing, product, or any team that regularly reviews visuals.

1. Open your workspace sidebar.
2. Click the option to add a new Space.
3. Name it for your creative or design team.
4. Set permissions so stakeholders can comment while protecting core settings.

Structuring your work in a Space keeps image review tasks, files, and discussions together.

Set Up Lists for Image Review Stages in ClickUp

Inside your new Space, create Lists that represent stages in your visual workflow.

• Backlog: Ideas and upcoming assets.
• In Progress: Designs currently being created.
• In Review: Assets awaiting feedback.
• Approved: Ready for publishing or handoff.

Mapping Lists to your review process lets you see where each asset stands at a glance.

Upload and Organize Images in ClickUp Tasks

Annotation begins at the task level. Each asset should live in its own task so feedback and revisions remain clear.

Create a Task for Each Visual Asset in ClickUp

1. Open the appropriate List (for example, In Review).
2. Click to create a new task.
3. Name the task after the asset (such as “Homepage Hero Banner v1”).
4. Assign the task to the designer or owner.
5. Add a due date to keep reviews on schedule.

Using one task per asset ensures that comments, files, and approvals remain tidy and searchable.

Attach Images to the Task

Next, upload the visual assets that need comments.

1. Open the task.
2. Go to the attachments section.
3. Upload image files such as PNG, JPG, or GIF.
4. If you have multiple versions, upload each one and name them clearly.

Structured file naming, such as “banner-v1” and “banner-v2,” makes it easier to see which version has already been reviewed.

How to Annotate Images in ClickUp

Once your assets are uploaded, you can start capturing precise comments directly on the image.

Open the Image Viewer in ClickUp

1. Click the image attachment in the task.
2. The file opens in a viewer with markup or comment options.
3. Locate the annotation or comment tool in the interface.

The viewer allows collaborators to pinpoint details like fonts, colors, spacing, and layout elements.

Add Point-and-Click Comments

Use annotation tools to mark exactly where feedback applies.

1. Click on the annotation or comment icon.
2. Select the spot on the image where you want to leave feedback.
3. Type a short, clear comment (for example, “Increase padding above the headline” or “Use brand blue here”).
4. Assign the comment to a teammate when possible.

Because each comment is anchored to a specific location on the visual, designers can respond to feedback without guessing.

Turn Feedback into Actionable Work

To avoid losing track of important suggestions, convert comments into tasks or subtasks.

• Group related comments into a single follow-up task.
• Use subtasks to represent discrete changes, such as color adjustments, copy updates, or layout tweaks.
• Assign owners and add due dates to each change.

This workflow makes the path from review to revision transparent to everyone involved.

Collaborate and Resolve Feedback in ClickUp

Effective image annotation is more than marking files; it is about closing the feedback loop efficiently.

Use ClickUp Comments to Discuss Annotations

Once annotations are in place, collaborators can hold focused discussions.

• Reply to specific comments when clarifications are needed.
• Mention teammates to pull in subject matter experts.
• Upload revised images directly in the same task so the history remains intact.

Comment threads stay attached to the relevant asset, which reduces confusion and repetitive questions.

Track Revisions and Versions

Managing new versions is critical when multiple rounds of review are required.

1. Upload each new version as an attachment in the same task.
2. Label versions clearly in file names and task descriptions.
3. Use custom fields or tags to mark the current “live” version.
4. Move the task between Lists (for example, from In Review to Approved) as status changes.

Consistent version control helps everyone know which file is ready for development, publishing, or client delivery.

Optimize Your ClickUp Workflow for Image Reviews

After your basic process is running, you can refine it to save even more time on each review cycle.

Create Templates for Repeated Review Steps

If your team follows the same pattern for most visual projects, capture it as a template.

• Build a task with standard subtasks such as “Initial review,” “Stakeholder feedback,” and “Final sign-off.”
• Include default custom fields for channels, formats, and owners.
• Save the task as a template and reuse it for future assets.

Templates reduce manual setup and ensure every review follows your best practices.

Use Views and Dashboards to Monitor Image Work

For teams handling many assets at once, high-level visibility keeps projects on track.

• Create Board views grouped by status to see how many items are In Review or Approved.
• Use List views to sort by due dates or assignees.
• Build simple dashboards to track total assets, overdue reviews, and upcoming deadlines.

Leaders can quickly identify bottlenecks and rebalance workloads when needed.

Connect ClickUp Reviews With Other Tools

Annotation rarely happens in isolation; it ties into content, development, and publishing workflows.

• Link tasks containing images to related documentation or briefs.
• Use integrations to notify other platforms when a design is approved.
• Store final assets alongside campaign or product documentation for quick access.

Keeping related work connected ensures your visual reviews support end-to-end delivery.

Next Steps

Using image annotation features as outlined in the ClickUp blog enables creative and product teams to run faster, clearer review cycles. By structuring your Space, organizing tasks, and consistently using comments and versions, you turn scattered feedback into a predictable workflow.

If you need help designing efficient work management processes around your tools, you can also explore expert consulting resources such as Consultevo to refine your approach.

Start by setting up a dedicated Space, create Lists that mirror your review stages, and upload your first asset for annotation. With a focused system in place, every new image review becomes simpler, clearer, and easier to approve.