How to Build Strong Remote Culture With ClickUp

Remote teams can feel disconnected without the right structure, but ClickUp gives you a practical way to build a healthy company culture from anywhere. This step-by-step guide shows you how to turn everyday work into intentional rituals that keep people aligned, supported, and engaged.

Step 1: Define Your Remote Culture in ClickUp

Before you change tools or workflows, get clear on what your culture should look like and how ClickUp will support it.

Clarify your culture goals in ClickUp Docs

Start by capturing your culture vision in a shared document so everyone can see it and contribute.

1. Create a Workspace doc named “Remote Culture Playbook.”
2. Add sections for values, communication rules, and work expectations.
3. Invite leaders and team members to comment and suggest edits.

Documenting the basics in a single place sets a common standard and keeps your culture visible instead of vague.

Turn values into ClickUp Spaces

To make culture actionable, mirror it in your structure.

• Set up Spaces for themes like Team Success, Learning, and Wellbeing.
• Within each Space, create Folders for rituals, resources, and experiments.
• Use clear naming so every person knows where culture-related work lives.

When your values are tied to ClickUp Spaces and Folders, it is easier to assign owners and track progress.

Step 2: Design Communication Norms With ClickUp Tasks

Healthy remote culture depends on predictable, transparent communication. Use ClickUp to make those habits easy to follow.

Create a ClickUp communication charter

A simple communication charter helps remote teammates know when and how to respond.

1. Open a new Doc titled “Communication Charter.”
2. Define which tools to use for which messages (for example, task comments for work details, chat for quick questions).
3. Set response time expectations for normal, high, and urgent priorities.
4. Link the Doc in a pinned task at the Workspace level so it is easy to find.

Make the charter part of onboarding by attaching it to an “Onboarding: Communication” task assigned to every new hire.

Standardize updates with ClickUp task templates

Regular updates reduce confusion and help people feel included.

• Create a recurring weekly task template called “Weekly Team Update.”
• Add custom fields like Wins, Blockers, and Focus for Next Week.
• Set the task to recur for each team lead, with a due date before your weekly meeting.

When everyone follows the same structure, information flows clearly and culture feels more stable.

Step 3: Use ClickUp to Support Manager–Employee Relationships

Remote culture is built relationship by relationship. ClickUp can serve as a shared workspace for managers and direct reports.

Run better 1:1s with ClickUp

Consistent one-on-one meetings are essential for trust and coaching.

1. Create a List called “1:1 – [Manager Name] & [Teammate Name].”
2. Add recurring tasks for weekly or bi-weekly 1:1 sessions.
3. Use a task template with sections for agenda, notes, and action items.
4. Encourage both people to add talking points before each meeting.

This shared structure keeps 1:1s focused while still allowing space for personal check-ins and support.

Track growth and feedback in ClickUp

Career development is a critical part of remote company culture.

• Create a Folder called “Growth & Feedback.”
• Add tasks for personal goals, skill development, and feedback cycles.
• Use comments to capture regular feedback so it is not limited to annual reviews.

By storing growth plans and feedback in ClickUp, teammates can see progress over time and feel invested in their own development.

Step 4: Build Team Rituals Using ClickUp Views

Rituals create a sense of belonging. Use ClickUp views and tasks to make them repeatable and easy to run.

Plan remote events with ClickUp

Intentional events help remote teammates bond outside daily tasks.

1. Create a List called “Team Rituals & Events.”
2. Add tasks for activities like virtual coffee chats, game sessions, or learning days.
3. Set due dates, owners, and checklists for prep, invites, and follow-up.
4. Use Calendar view to see all rituals across the month.

Over time, this becomes a visible calendar of culture-building activities instead of ad-hoc efforts.

Celebrate wins with ClickUp boards

Recognition is a core part of a healthy remote culture.

• Create a Board view called “Wins & Shoutouts.”
• Use columns like Nomination, Shared, and Celebrated.
• Encourage everyone to create tasks recognizing teammates and move them across the board.

Seeing wins collected in one ClickUp Board reinforces positive behavior and keeps morale high.

Step 5: Make Wellbeing Part of Workflows in ClickUp

Remote work can blur boundaries. Use ClickUp to make wellbeing visible and intentional.

Create wellbeing initiatives in ClickUp

Supporting health is easier when it is managed like any other project.

1. Open a Space named “Wellbeing & Support.”
2. Add Lists for programs like mental health resources, breaks, or wellness challenges.
3. Create tasks for each initiative with owners, timelines, and clear outcomes.

Managing wellbeing inside ClickUp signals that it is a real priority, not an afterthought.

Use ClickUp to encourage healthy schedules

Burnout weakens remote culture, so schedule boundaries matter.

• Ask teammates to set working hours in their profiles.
• Use task due dates and priorities carefully to avoid constant urgency.
• Create a recurring task reminding leaders to review workloads and adjust.

These habits support a sustainable pace and show that the organization respects personal time.

Step 6: Onboard Remote Teammates With ClickUp

Onboarding is often the first real experience of your culture. ClickUp can provide a clear, welcoming path for new hires.

Build a ClickUp onboarding pipeline

A structured onboarding pipeline gives every new teammate the same strong start.

1. Create a Folder called “New Hire Onboarding.”
2. Add Lists for pre-start tasks, first week, first month, and first quarter.
3. Turn each List into a template that can be duplicated for every new hire.
4. Include culture touchpoints like meeting teammates, understanding values, and reading your remote culture playbook.

This approach ensures no critical cultural moment is missed during a busy start.

Assign mentors and buddies via ClickUp tasks

Social support is harder to find in remote settings, so build it into your processes.

• Create tasks to assign a mentor and a buddy for each new hire.
• Add checklists for intro calls, informal chats, and follow-ups.
• Set reminders so mentors keep connecting through the first weeks.

By tracking these relationships in ClickUp, you can ensure every person feels welcomed and supported early on.

Step 7: Measure and Improve Culture Using ClickUp

Remote culture is never finished. ClickUp can help you measure what is working and iterate over time.

Run culture surveys and track actions in ClickUp

Feedback loops keep your culture responsive and relevant.

1. Create a List named “Culture Feedback & Actions.”
2. Add tasks summarizing survey results, themes, and ideas.
3. Create follow-up tasks for initiatives you commit to, with owners and deadlines.
4. Review progress in a monthly standup focused only on culture.

By turning survey feedback into visible tasks in ClickUp, you show teammates that their input leads to real change.

Use dashboards to monitor remote culture signals

Dashboards can show patterns that affect culture, such as workload, cycle time, and missed deadlines.

• Create a Dashboard focused on people metrics and capacity.
• Include widgets for task completion trends and overdue work.
• Review this dashboard regularly to spot potential burnout or bottlenecks.

These signals help leaders respond early instead of waiting for problems to surface in disengagement or turnover.

Next Steps and Helpful Resources

To deepen your practices, learn from specialists who focus on systems, documentation, and adoption. You can explore additional guidance on building effective operations at Consultevo.

For more background on how remote work affects culture and detailed examples of supportive practices, review the original discussion on company culture at this ClickUp blog article on remote company culture.

By intentionally using ClickUp to clarify expectations, strengthen communication, support wellbeing, and track follow-through, you can create a remote company culture where people feel connected, trusted, and able to do their best work from anywhere.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

Get Help

“`