How to Use ClickUp for AI Tool Comparisons
ClickUp can be your central workspace for researching, comparing, and documenting AI tools such as Grok AI and DeepSeek so you can make confident decisions fast.
This how-to guide walks you through setting up a simple, repeatable system to capture insights from sources, compare options, and turn research into clear recommendations.
Plan Your AI Research in ClickUp
Before building anything, outline what you want from an AI tool. The Grok AI vs DeepSeek comparison highlights several evaluation angles you can reuse in ClickUp:
- Capabilities and use cases
- Model performance and reliability
- Pricing and access
- Integration potential
- Privacy and data handling
- Strengths, limitations, and best use cases
Turn these into reusable fields and tasks in ClickUp so that every new AI tool you review follows the same structure.
Set Up a ClickUp Space for AI Evaluations
Create a dedicated Space in ClickUp to keep all AI research organized and easy to revisit.
Create a ClickUp Space and Folders
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Create a new Space and name it something like AI Research & Tools.
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Add a Folder called AI Model Comparisons.
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Inside that Folder, create Lists such as:
- General-Purpose Models (e.g., Grok AI, DeepSeek)
- Domain-Specific Models
- Internal LLM Experiments
This structure lets you store one comparison per task or per document, depending on how deep you want to go.
Add Custom Fields in ClickUp for AI Criteria
Use Custom Fields in ClickUp to standardize how you score each AI tool:
- Model Type (dropdown: General, Coding, Reasoning, etc.)
- Ideal Use Cases (text)
- Pricing Model (dropdown: Free, Freemium, Paid)
- Performance Score (1–10 number field)
- Reasoning Quality (1–10 number field)
- Integration Priority (dropdown: High, Medium, Low)
- Security & Compliance Notes (text)
These fields let you quickly compare options like Grok AI vs DeepSeek without rereading every article.
Capture Source Insights in ClickUp
Use ClickUp tasks and Docs to collect and structure the information you find about AI tools.
Create a Comparison Task in ClickUp
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In your AI Model Comparisons List, create a task named Grok AI vs DeepSeek Evaluation.
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Attach links to primary research sources, including the detailed comparison at this Grok AI vs DeepSeek guide.
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Fill in Custom Fields for both tools using information from the source, such as strengths, limitations, and best use cases.
Use a ClickUp Doc for Side-by-Side Comparisons
Inside the task, create a Doc with a simple structure:
- Overview – Short description of both models
- Capabilities – What each tool does best
- Performance & Accuracy
- Pricing & Access
- Pros & Cons
- Recommendations – When to choose each
Turn each bullet into a mini table comparing Grok AI with DeepSeek. This gives you a reusable blueprint for future AI tool comparisons in ClickUp.
Build a Repeatable ClickUp Template
To avoid starting from scratch every time you review a new AI model, convert your structure into a template.
Create a Task Template in ClickUp
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Open your Grok AI vs DeepSeek Evaluation task once the fields and Doc layout look solid.
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Include in the template:
- All Custom Fields
- Default subtasks
- Doc outline
- Checklists
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Save it as a Task Template named AI Tool Evaluation.
Next time you evaluate a new AI platform, use this template in ClickUp and simply replace the specific details.
Use Subtasks in ClickUp for the Research Workflow
Create subtasks to guide each phase of your evaluation, for example:
- Collect Product Documentation
- Read Independent Reviews
- Test Core Use Cases
- Validate Outputs & Limitations
- Summarize Findings
- Make Final Recommendation
Add due dates, assignees, and priorities so your evaluation progresses in a predictable way.
Use ClickUp Views to Analyze AI Options
Once several tools are documented, ClickUp views make comparison and decision-making faster.
Table View in ClickUp for Side-by-Side Scoring
Switch your AI List to Table view and show key Custom Fields like:
- Performance Score
- Reasoning Quality
- Pricing Model
- Integration Priority
This gives you a quick grid to see how Grok AI and DeepSeek stack up against any other models you test later.
Board View in ClickUp for Decision Status
Use a status-based Board view with columns such as:
- To Research
- In Evaluation
- Pilot Testing
- Approved
- Rejected
Move each AI tool task across the board as you progress in your evaluation, so stakeholders can instantly see where decisions stand.
Summarize and Share AI Decisions with ClickUp
The end goal of research is a clear decision others can understand and reference.
Create an AI Decision Log in ClickUp
In the same Space, add a List called AI Decisions. For each completed evaluation (like Grok AI vs DeepSeek), create a summary task that includes:
- Which tool you chose
- Primary reasons for the decision
- Risks and limitations
- Recommended use cases
- Owners and next steps
Link this summary task back to the detailed evaluation task and Doc for full context.
Automate Follow-Ups with ClickUp
Use simple automations to keep evaluations fresh, for example:
- When a task moves to Approved, create a follow-up task 90 days later to re-check pricing or new features.
- When a tool is marked Rejected, auto-set a reminder in six months to re-evaluate if the market has changed.
This ensures your AI choices do not become outdated as models like Grok AI and DeepSeek evolve.
Extend Your System Beyond ClickUp
ClickUp works best when connected to a broader optimization stack.
For example, you can pair your AI research workspace with specialized consulting or SEO optimization services from partners like Consultevo to turn your AI decisions into measurable impact across content, operations, and automation.
By templating your research process, centralizing documentation, and using views and automations, ClickUp becomes a powerful command center for evaluating any AI tool, from Grok AI and DeepSeek to whatever comes next.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
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