ClickUp task IDs guide

In ClickUp, every task is assigned a unique task ID that makes it easy to track, reference, and share work across your Workspace. Understanding how these IDs are generated, where to find them, and how to customize their display helps you stay organized and improve collaboration with your team.

What is a ClickUp task ID?

A task ID is an automatically generated identifier applied to each task in your Workspace. It does not change over time, even if you move the task to another List, Folder, or Space.

Task IDs are useful when you need to:

• Quickly reference a specific task in conversations or documentation.
• Search for a task using a short, unique string.
• Sync or map tasks with other tools or reporting systems.
• Keep a permanent record that stays consistent, even if task names change.

Each Space in ClickUp receives its own series of task IDs, which keeps numbering organized and scoped to that specific area of work.

How ClickUp generates task IDs

ClickUp creates task IDs using a simple pattern that combines a prefix with a number. The prefix is based on the Space name, followed by an incrementing number as new tasks are created.

ClickUp Space-based prefixes

When you create a Space, ClickUp automatically generates a short prefix from the Space name. This prefix is used at the start of every task ID within that Space.

For example:

• A Space named Marketing may use a prefix like MAR.
• Tasks in that Space might look like MAR-1, MAR-2, MAR-3, and so on.

Each Space has its own independent task ID sequence, so the same number can exist in different Spaces, but the prefix keeps them distinct.

ClickUp numeric sequence

After the prefix, ClickUp adds a number that increases each time a new task is created in that Space. The number will not reset automatically and will not change even if the task is moved to another Space.

Key points about the numeric part:

• Starts with the first task created in that Space.
• Increments by one for each new task.
• Remains attached to the task permanently.

How to find a task ID in ClickUp

You can locate a task ID from many different views and locations in ClickUp. Below are several common ways to find it.

View a ClickUp task ID from the task view

1. Open the task by clicking its name from any view.
2. Look at the top section of the task view.
3. Locate the task ID displayed near the task name or header area.

The ID will appear in the prefix-number format, such as MAR-23.

View a ClickUp task ID from List view

1. Navigate to the Space, Folder, or List that contains your task.
2. Switch to List view if you are not already in it.
3. Locate the column that displays the task ID.

If the task ID column is not visible, you may need to adjust your visible columns.

Show task IDs in ClickUp views

In many views, you can add or remove the task ID column to customize your layout. The exact steps depend on the view, but the typical process is:

1. Open the view (for example, List or Table view).
2. Click the column settings or + icon to manage columns.
3. Enable the column that shows the task ID.

This allows you to see task IDs at a glance alongside other key fields such as status, assignee, or due date.

How to use ClickUp task IDs in your workflow

Once you know how to locate them, task IDs can become a helpful part of your ClickUp workflow. They are especially useful when communicating with teammates or building integrations.

Reference ClickUp tasks in communication

You can share task IDs in chats, emails, notes, or documentation so teammates can quickly locate the exact item you are discussing.

• Include the task ID when reporting an issue or requesting an update.
• Add task IDs to meeting agendas for quick lookup.
• Use them in comments or mentions when you want precise references.

Use ClickUp task IDs with other tools

Task IDs are stable identifiers, which makes them helpful for external systems, reports, and integrations.

Common scenarios include:

• Matching tasks with records in analytic or reporting tools.
• Keeping a consistent reference in scripts, automations, or APIs.
• Exporting data from ClickUp and keeping a unique key for each row.

Managing ClickUp task ID visibility

You can control how prominently task IDs appear in your interface by customizing your views and task layouts.

Customize task ID display in ClickUp views

To adjust whether task IDs are visible or hidden in a particular view:

1. Open the desired Space, Folder, or List.
2. Switch to the view you want to adjust (for example, List view).
3. Use the view settings or column management controls.
4. Toggle the task ID column on or off as needed.

This approach lets you keep IDs visible in operational views while hiding them in high-level dashboards where they might not be needed.

Considerations for ClickUp Spaces and IDs

Because task IDs are tied to Spaces, changing your Space structure can affect how new IDs appear, but not the IDs that already exist. Existing tasks keep their assigned IDs, even if you:

• Move a task to a different List or Folder.
• Move a task between Spaces.
• Rename the Space, Folder, or List.

This stability makes task IDs reliable for long-term tracking and cross-tool references.

Best practices for ClickUp task IDs

To get the most value from task IDs, keep the following best practices in mind.

Standardize how your team uses ClickUp IDs

Agree on simple guidelines for your Workspace, for example:

• Always include the task ID when logging bugs or support issues.
• Use the task ID in the subject line when emailing about a specific task.
• Add the ID to documentation or knowledge base articles that reference important tasks.

Clear conventions ensure everyone understands how to use these identifiers effectively.

Document your ClickUp Space prefixes

Because prefixes are based on Space names, it helps to keep a short reference list of your Spaces and their typical prefixes. This can be stored in an internal doc, process manual, or project handbook.

Benefits include:

• New team members can quickly understand what each prefix represents.
• People can recognize which Space a task belongs to just by reading the ID.
• You reduce confusion when multiple Spaces manage similar types of work.

More ClickUp resources

To explore the full details of task IDs, including current interface examples, visit the official documentation on task IDs at this ClickUp help center article.

If you want expert help implementing structured workflows, automation, and documentation around your ClickUp setup, you can learn more from specialized productivity consultants at Consultevo.

By understanding how task IDs work and applying simple standards across your team, you can make ClickUp a more reliable system of record, streamline communication, and keep every task easy to find and reference.

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