How to Change Time Entry Tag Names Using the ClickUp API

The ClickUp platform provides a dedicated API endpoint that lets you update tag names on existing time entries without deleting or recreating them. This guide walks you through how to use that endpoint safely and efficiently in your integration or automation workflows.

Understanding the ClickUp time entry tag endpoint

The Change Tag Names From Time Entries endpoint lets you update the name of a tag referenced by multiple time entries in a single request. Instead of editing every entry one by one, you can update the tag name at once where it is used.

This endpoint is especially useful when you need to:

• Standardize inconsistent tag naming across teams.
• Correct spelling or naming mistakes on existing time entries.
• Align reporting tags with new internal naming conventions.

Requirements before calling the ClickUp API

Before you send a request to this endpoint, confirm the following requirements:

• You have a valid ClickUp API token with permission to modify time entries for the relevant workspace.
• You know the user ID for the target time entries.
• You know the current tag name you want to change.
• You have defined the new tag name that will replace the existing one.

These values will be used as parameters and in the JSON body of your HTTP request.

ClickUp endpoint details and HTTP method

The endpoint to change tag names from time entries uses the HTTP PUT method. In your integration, you will send a JSON payload that describes which user the change applies to and which tag name should be updated.

The core behavior of this endpoint is:

• Finds all time entries for a specified user that contain a specific tag name.
• Replaces that tag name with the new tag name you provide.
• Leaves all other time entry data (duration, description, dates, and other tags) unchanged.

How to prepare your ClickUp request

Follow these steps to prepare an accurate request to the API:

1. Identify the target user in ClickUp

Locate the user whose time entries you plan to update. You will need their user ID for the request. In many integrations, this is stored in your database or retrieved through another API call.

2. Gather the current tag name

Determine the exact tag name currently applied to the user’s time entries. Tags are case-sensitive, so make sure the spelling and capitalization are correct before you send the request.

3. Decide the new tag name

Choose the new tag name that will replace the existing one. This should follow your organization’s standards for tags to keep your ClickUp reporting consistent.

4. Build the JSON body for the ClickUp API

Create a JSON object that contains the fields specified in the API documentation. At minimum, your payload should define:

• The user to apply the change to.
• The previous tag name to search for.
• The new tag name that will replace the old one.

Ensure the JSON is valid and encoded as application/json in your request headers.

Step-by-step: Call the ClickUp tag change endpoint

Use this high-level process to execute the request from your app or script:

1. Set your HTTP method to PUT.
   Configure your HTTP client to send a PUT request to the endpoint URL listed in the official documentation.
2. Add authorization headers.
   Include your ClickUp API token in the Authorization header, using the format required by the API.
3. Set the content type.
   Define Content-Type: application/json so the server can parse your body correctly.
4. Insert your JSON payload.
   Place the JSON body that contains the user identifier and both tag names in the request body.
5. Send the request.
   Execute the request from your integration, command-line tool, or backend application.
6. Inspect the response.
   Review the response payload and status code to confirm that the tag names have been updated.

Validating results in ClickUp

After you receive a successful response, confirm that the changes have been applied correctly. You can do this by:

• Fetching updated time entries for the user via the relevant API endpoint.
• Checking that the old tag name no longer appears in their time entries.
• Verifying that the new tag name is present on all relevant entries.

If any time entries still show the old tag name, review your request parameters to make sure the target user and original tag name were specified correctly.

Best practices for using the ClickUp time entry tag API

To keep your implementation safe and predictable, consider these best practices:

• Test with a small sample. Start by updating tags for a single user or a limited test account before applying changes to a large group.
• Log every request. Record the tag names, user IDs, and response codes so you can audit changes later.
• Avoid frequent renames. Repeatedly renaming tags in ClickUp can make reporting harder to track. Agree on naming conventions in advance.
• Coordinate with teams. Communicate any planned changes in tag naming with stakeholders who rely on dashboards or exports.

Troubleshooting ClickUp tag name updates

If the tag name does not update as expected, use the following checks:

• Confirm the API token belongs to a ClickUp member with appropriate access.
• Verify the user ID and tag name values in your request body.
• Inspect the HTTP status code and error message from the API response.
• Review your JSON syntax for missing or malformed fields.

When issues persist, cross-check your implementation against the official endpoint documentation to ensure all required fields and parameters are provided.

Scaling ClickUp tag changes in larger integrations

For larger environments, it is common to manage tag changes as part of broader data governance. You might:

• Automate scheduled checks for deprecated or inconsistent tags.
• Integrate this endpoint into a central admin tool used by your operations team.
• Combine time entry tag changes with updates to tasks, lists, or folders for aligned reporting.

By centralizing your tag updates, you keep your ClickUp reporting layer reliable, especially when exporting data to BI tools or financial systems.

Next steps and additional ClickUp resources

To go deeper into integration design, workflow mapping, and automation strategy, you can review implementation resources from specialists such as Consultevo, alongside the official API reference. Together, these resources help you design stable, scalable solutions that take full advantage of the ClickUp ecosystem.

For complete details on every field, parameter, and example related to this endpoint, always refer back to the official ClickUp Change Tag Names From Time Entries documentation. Keeping your implementation aligned with the current specification ensures that your integration remains accurate as the platform evolves.

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