How to Recreate Aesthetic Google Sheets in ClickUp
ClickUp lets you turn plain spreadsheets into visually pleasing, highly organized workspaces that are easier to manage than traditional aesthetic Google Sheets templates.
This how-to guide walks you through recreating the look and feel of aesthetic spreadsheets using ClickUp features like Lists, custom fields, views, and dashboards.
Why Rebuild Aesthetic Google Sheets in ClickUp
Aesthetic spreadsheets are popular for habit tracking, project planning, and content calendars. However, manually styling cells, colors, and formulas can be time-consuming.
By moving these templates into ClickUp, you can:
- Maintain the same clean visual style with less manual work
- Use templates instead of recreating designs from scratch
- Add automation and task management on top of the design
- Collaborate in real time without version confusion
The original inspiration and visual ideas can come from resources like the aesthetic Google Sheets templates overview, while the execution happens directly inside ClickUp.
Step 1: Plan Your ClickUp Structure
Before you start building, decide how your information will be organized in ClickUp. Think of how your old spreadsheet is laid out and map it to the hierarchy.
Map Google Sheets to ClickUp Hierarchy
Use this mapping as a starting point:
- Spreadsheet file → ClickUp Folder
- Tabs / sheets → ClickUp Lists
- Rows → ClickUp Tasks
- Columns → ClickUp Custom Fields
Example: If you have a spreadsheet with multiple tabs for content planning, each tab can become a List in a content Folder inside ClickUp.
Decide What You Will Track
List the key pieces of information from your spreadsheet, such as:
- Titles, due dates, and owners
- Status (planned, in progress, complete)
- Labels or categories (e.g., channel, theme, priority)
- Numbers or scores (e.g., budget, hours, metrics)
These items become the foundation of your fields in ClickUp.
Step 2: Create Lists and Tasks in ClickUp
Once you have a plan, you can build your Lists and tasks to mirror the original sheet layout.
Create a Folder and Lists in ClickUp
- Create a new Space or open an existing one where you want to host your system.
- Add a new Folder that corresponds to your spreadsheet file name.
- Inside the Folder, create separate Lists that match your old sheet tabs (for example, “Ideas”, “In Progress”, and “Published”).
Add Tasks That Mirror Spreadsheet Rows
- Open the first List in ClickUp.
- Switch to a List or Table style view to see tasks in rows.
- Create tasks where each task represents one row of data from your spreadsheet (for example, one piece of content, one habit, or one budget line).
- Copy over important details into the task name and description.
This step gives you the basic structure you will later style to match aesthetic designs.
Step 3: Use ClickUp Custom Fields to Replace Columns
Columns in your spreadsheet become custom fields in ClickUp. This is where you create the data foundation that supports your final aesthetic layout.
Set Up Custom Fields in ClickUp
- Open the List that matches your spreadsheet tab.
- In the List or Table view, add new Custom Fields to represent each column.
- Choose appropriate field types, such as:
- Text for notes or short labels
- Dropdown for category or status selections
- Date for due dates or milestones
- Number for budgets, scores, or counts
- Checkbox for completed items
Give each field a clear, short label similar to the column headers from your aesthetic spreadsheet.
Color-Code Fields for Visual Style
To bring in the aesthetic feel from your Google Sheets templates:
- Use colorful Dropdown options to mimic highlight colors.
- Assign custom Status colors that match your preferred palette.
- Use icons or short labels for a cleaner look.
These small design choices make your ClickUp views visually similar to themed spreadsheets.
Step 4: Build Aesthetic Views in ClickUp
Instead of manually formatting cells, you use ClickUp views to create attractive layouts for the same data.
Create a Table View That Feels Like a Sheet
- From your List, add a new Table View.
- Select which custom fields to show as columns.
- Reorder columns to match the original spreadsheet order.
- Resize columns for a neat, balanced look.
To keep the view minimal, hide any internal fields you do not need for daily use.
Use ClickUp Board Views for Visual Workflows
If your original aesthetic spreadsheet uses colored sections for stages, a Board view can recreate that style more effectively.
- Add a Board View to the same List or Folder.
- Group tasks by Status or a color-coded Dropdown field.
- Drag-and-drop tasks between columns to manage progress visually.
This approach gives you both structure and an appealing, kanban-style layout.
Create Calendar and Timeline Views in ClickUp
For habit trackers, content calendars, or project plans that were previously in Google Sheets:
- Add a Calendar View to see tasks arranged by date.
- Use a Timeline or Gantt view for long-running projects.
- Apply color-coding by status or field to keep the aesthetic theme consistent.
These views update automatically when you change task dates, making them easier to maintain than manual calendar sheets.
Step 5: Style With ClickUp Dashboards
Dashboards in ClickUp help you assemble charts, lists, and numbers into one polished, aesthetic overview that replaces multi-tab spreadsheet dashboards.
Design a Dashboard to Mirror Spreadsheet Summaries
- From the left navigation, create a new Dashboard.
- Add widgets that represent the key summary areas you had in your aesthetic Google Sheets file, such as:
- Task List widgets to show filtered rows
- Chart widgets to visualize metrics
- Goal widgets to track progress
- Number widgets to surface total counts or sums
- Choose colors and widget arrangements that match your desired style.
The Dashboard becomes your new visually pleasing command center, similar to a cover page or summary sheet in your original file.
Step 6: Use ClickUp Templates for Reusable Aesthetic Systems
Once you have recreated an aesthetic spreadsheet inside ClickUp, save it as a reusable template.
Turn Your Setup Into a ClickUp Template
- Open the List, Folder, or Dashboard you want to reuse.
- Use the more options menu to choose Save as Template.
- Give the template a descriptive name (for example, “Minimalist Content Tracker” or “Pastel Habit Tracker”).
- Add a short description so teammates know how and when to use it.
Next time you need that layout, you can apply the template instead of rebuilding formulas or formatting rules in spreadsheets.
Step 7: Enhance Your Setup Beyond Spreadsheets
One advantage of moving from aesthetic Google Sheets to ClickUp is the ability to go beyond static layouts.
Automations and Collaboration in ClickUp
Consider adding:
- Automations to change status, assign owners, or send notifications when dates or fields change.
- Comments and mentions in tasks instead of leaving notes in cells.
- Attachments for files, images, or references related to each row.
These options make your system not only attractive but also collaborative and dynamic.
Connect ClickUp With Other Tools
If you manage multiple workspaces and websites, pair your ClickUp setup with strategy resources from agencies like Consultevo to align project tracking with broader digital goals.
Final Checks Before You Move Fully to ClickUp
Before archiving your old aesthetic spreadsheets, review your new workspace.
- Confirm that every important column has a matching field in ClickUp.
- Ensure your views (Table, Board, Calendar, Dashboard) are clean and easy to scan.
- Test a few example workflows, such as moving a task through statuses or updating a date.
- Invite collaborators and verify that permissions and sharing are set correctly.
Once everything is in place, you will have a modern, aesthetic, and efficient alternative to Google Sheets templates, all powered by ClickUp.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
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