Use Personal Priorities in ClickUp Tasks

Personal Priorities in ClickUp let you organize your own work on shared tasks without changing the priorities set for your team or Workspace. This guide explains what Personal Priorities are, how they differ from task Priority, and how to use them step by step.

What are Personal Priorities in ClickUp?

Personal Priorities are your individual ranking of tasks. They only appear for you and do not affect other members, views, or automations in ClickUp.

Each Personal Priority can be set to one of four levels:

• Most Important
• High
• Medium
• Low

If you do not choose a Personal Priority, the task shows as None for you.

How Personal Priorities differ from task Priority in ClickUp

It is helpful to understand how Personal Priorities compare with the standard task Priority feature in ClickUp.

Standard task Priority in ClickUp

Standard Priority is a task-level field that the whole team can see. It is used for shared planning, reporting, and automations.

Standard Priority:

• Is visible to everyone with access to the task.
• Can trigger ClickUp Automations.
• Appears in List, Board, and other views.
• Is often used in filters, sorting, and reporting.

Personal Priorities in ClickUp

Personal Priorities are different because they are private to each user.

Personal Priorities:

• Are only visible to you.
• Do not change or override the shared task Priority.
• Cannot be used directly in formulas or Automations.
• Help you focus your day without affecting other people.

This makes Personal Priorities ideal when you share tasks with others but want your own order of importance.

Where Personal Priorities appear in ClickUp

You can see and manage Personal Priorities from several places in ClickUp. The feature appears for any task you can access.

• In the task view
• From the task toolbar or quick actions menu
• In List and Board views when the Personal Priority column is visible

These options make it quick to adjust your focus as your work changes.

How to set Personal Priorities in ClickUp

Follow these steps to set a Personal Priority on any task you can open in ClickUp.

Set a Personal Priority from the task view

1. Open a task.
2. Locate the Personal Priority icon or field in the task header or sidebar, depending on your layout.
3. Click the icon or dropdown.
4. Select one of the available levels:
   • Most Important
   • High
   • Medium
   • Low
   • None (to clear it)
5. The selection is saved instantly and only affects your view of the task.

Set Personal Priorities on multiple tasks in ClickUp

You can update several tasks at once to speed up your daily planning.

1. Open a List or Board view.
2. Ensure the Personal Priority column or field is shown. If needed, customize the view to display it.
3. Select multiple tasks using the checkboxes.
4. Use the bulk edit toolbar to apply a Personal Priority level.
5. Confirm the change. Each selected task gets the same Personal Priority for you.

How to view tasks by Personal Priority in ClickUp

Sorting and grouping by Personal Priority helps you decide what to tackle next in ClickUp.

Sort tasks by Personal Priority

1. Open a List view.
2. Click the Sort option in the view toolbar.
3. Choose Personal Priority from the list of sort fields.
4. Select ascending or descending order, depending on how you want to see Most Important and Low tasks.
5. Your List view now orders tasks based on your Personal Priorities only.

Group tasks by Personal Priority in ClickUp

1. Open a List or Board view.
2. Click the Group by option.
3. Select Personal Priority.
4. Tasks are organized into sections or columns for Most Important, High, Medium, Low, and None.

This layout acts like a personal dashboard while keeping team-level priorities unchanged.

Best practices for using Personal Priorities in ClickUp

Use these tips to get the most value from Personal Priorities in ClickUp without creating confusion.

• Align with team priorities: Check the standard task Priority first so your Personal Priority still respects shared goals.
• Review daily: At the start of each day, scan your tasks and mark 3–5 as Most Important.
• Limit Most Important: Keep that top level rare so it truly reflects critical work.
• Adjust frequently: Update Personal Priorities as timelines and responsibilities change.
• Use with custom views: Create a personal List or Board view grouped or sorted by Personal Priority.

Troubleshooting Personal Priorities in ClickUp

Why others cannot see my Personal Priorities

By design, Personal Priorities in ClickUp are private to each user. Your selections will not appear for teammates, even on the same task.

Why Personal Priorities do not trigger automations

Automations in ClickUp work with global task fields, including standard Priority. Personal Priorities are user-specific, so they are not supported as automation triggers or conditions.

Why Personal Priority is missing from a view

If you do not see Personal Priority in a List or Board view:

• Open the view settings.
• Add or enable the Personal Priority field or column.
• Save the view to reuse the configuration.

Learn more about priorities in ClickUp

To explore the original documentation and stay aligned with the latest product behavior in ClickUp, review the official article on Personal Priorities on tasks here: Use Personal Priorities on tasks.

If you are implementing advanced workflows, automation strategies, or SEO-focused content around ClickUp usage, you can also get strategic guidance from Consultevo, a consulting partner specializing in optimization and documentation.

With Personal Priorities and the core Priority field working together in ClickUp, you can keep team planning consistent while still tailoring how you personally focus your time every day.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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