Search Your Workspace in ClickUp
ClickUp makes it easy to quickly search your entire Workspace so you can find tasks, Docs, files, and more in seconds. This guide explains how to use Workspace search, refine results, and access recent items to stay organized and efficient.
Overview of ClickUp Workspace search
The Workspace search feature lets you look across almost everything in your account from a single search bar. You can open it from virtually anywhere and instantly jump to what you need.
With Workspace search you can:
- Search for tasks, Docs, views, Dashboards, and more
- Filter results by location, type, or other options
- Use search operators to narrow results
- Reopen recent and saved items fast
This article is based on the official documentation available at Search your Workspace.
How to open search in ClickUp
You can open the global Workspace search from multiple places so it is always close at hand.
Open ClickUp search from the sidebar
- Look at the left sidebar in your Workspace.
- Click the Search icon near the top.
- The search panel opens so you can start typing a term.
Open ClickUp search from the top bar
- At the top of your Workspace, find the search field.
- Click inside the field to activate search.
- Begin typing your search phrase to see results.
Use a keyboard shortcut for ClickUp search
You can also open search using a keyboard shortcut so you do not need to click the interface each time.
- On most systems you can press a specific key combination to open global search.
- Once open, start typing to view matching items.
Check your Workspace or documentation for the current shortcut if it differs by platform.
What you can search in ClickUp
The Workspace search in ClickUp covers a wide set of object types. This helps you find exactly what you need, wherever it lives.
You can typically search for:
- Tasks and subtasks, including archived tasks
- Docs and their content
- Views such as List, Board, or Calendar views
- Dashboards and widgets
- Whiteboards (where enabled)
- Files attached to tasks or Docs
- Locations such as Spaces, Folders, and Lists
- People in your Workspace
Depending on your plan and features, some items may not appear, or you may need specific permissions to see certain results.
Using filters in ClickUp search
If your Workspace is large, filters are key to getting useful results quickly. Filters help you narrow down the scope of your search.
Filter ClickUp results by object type
- Open global search.
- Type your search term.
- Use the available filters to select which types of items you want to see, such as Tasks, Docs, Views, or Dashboards.
- Results update to show only the chosen types.
This is especially helpful when you know you are looking only for a Doc or a task, not both.
Filter ClickUp results by location
Location filters let you focus on specific parts of your Workspace.
- In the search panel, find the option to limit by location.
- Select a Space, Folder, or List where your item is likely stored.
- The search will show items only from those locations.
Location-based filtering is ideal when you know a task or Doc is in one team’s Space.
Other useful ClickUp search filters
Depending on your Workspace, you may also have other filters, such as:
- Status or completion of tasks
- Assignees or watchers
- Tags or custom fields
These options help you pinpoint the right item when many results share similar names.
Use search operators in ClickUp
Search operators let you refine search terms for more accurate results. They are short keywords or symbols that change how your query is processed.
Common ways to refine your query include:
- Searching for exact phrases using quotes
- Combining multiple words for more specific results
- Excluding certain words from results
By combining filters and search operators, you can quickly narrow thousands of items to a small, relevant set.
View and manage recent items in ClickUp
The search interface also makes it easy to reopen items you used recently, even without typing a new query.
Access recent ClickUp searches
- Open the search panel.
- Before typing, review the list of recent searches.
- Click any recent search term to run it again instantly.
This is ideal when you frequently look for the same phrase or project.
Open recent items in ClickUp
In addition to recent queries, you can view recently opened items.
- Open search from the sidebar or top bar.
- Look for a section that lists recently viewed tasks, Docs, or other items.
- Select an item to open it right away.
This can be faster than navigating through Spaces and Folders to find something you saw earlier in the day.
Tips for better ClickUp search results
To get the most from Workspace search, follow these practical tips.
- Use clear names: Give tasks and Docs descriptive titles so they are easy to find later.
- Add details: Include important keywords in task descriptions or Doc content.
- Leverage tags: Use consistent tags to group related work and improve filtered searches.
- Check permissions: If you cannot find an item, confirm you have access to the Space or List.
- Combine filters: Use multiple filters together, like location plus type, to refine results.
When to use ClickUp search vs navigation
ClickUp search is powerful, but sometimes navigation through Spaces, Folders, and Lists is more efficient.
Use search when:
- You remember part of a task or Doc name but not the exact location.
- You need to reopen something you recently used.
- You want to search across the entire Workspace for a keyword.
Use navigation when:
- You are working daily in a specific Space or List.
- You want to browse related tasks in a structured way.
- You are setting up new projects and views.
Learn more about ClickUp and Workspace setup
If you are optimizing how your team uses ClickUp, you may want guidance on Workspace structure, custom fields, and automation. Expert consulting resources like Consultevo can help you design efficient workflows and make your search results even more useful.
For complete and most up-to-date details about Workspace search behavior, supported object types, and any feature limitations, always refer to the official help article at Search your Workspace in ClickUp.
By using global search, filters, and search operators together, you can quickly find anything you need in your Workspace and get more value from ClickUp every day.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
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