Use ClickUp AI on Tasks

ClickUp offers powerful AI features directly inside task views so your team can draft content, summarize updates, and manage work faster without leaving the platform.

This guide explains how to open the AI tools, choose prompts, customize results, and apply them to your task details, comments, and selected text.

Where ClickUp AI is Available in Tasks

You can access AI in several key areas of a task. Knowing where these options appear helps you integrate them into your daily workflow.

Task description: Draft or improve the main body of work.
Comments: Generate or refine updates, questions, and responses.
Selected text: Rewrite, shorten, or expand specific sections.

In each of these areas, ClickUp exposes the same core AI capabilities so you can maintain consistency across task content.

How to Open ClickUp AI in the Task Description

To work with AI in the description field, you will use the toolbar inside the rich text editor.

Open a task in ClickUp.
Click inside the Description field.
In the formatting toolbar, select the sparkles icon to open the AI menu.
Choose a suggested prompt or write your own instructions in the AI prompt box.

After running a prompt, you can replace the existing description, insert new text, or copy the AI response for later use.

Common ClickUp AI Prompts for Descriptions

Within the task description, AI can help you quickly structure and polish information.

Summarize a long project brief.
Turn bullet points into a clear paragraph.
Rewrite content to be more concise or more detailed.
Adjust tone for different audiences, such as clients or internal teams.

These actions streamline the way you present task details and improve consistency across your ClickUp spaces.

How to Use ClickUp AI in Task Comments

AI is also available when you are collaborating in comments, helping you respond quickly and clearly.

Open a task in ClickUp and scroll to the Comments area.
Click in the comment input box.
Select the sparkles icon to launch the AI panel.
Pick a preset prompt or type your own instruction, then generate the content.

You can edit the AI output before posting it as a comment, so the final message fully matches your style and context.

ClickUp AI Use Cases in Comments

Common ways to use AI in task comments include:

Drafting friendly status updates.
Clarifying requirements you received from others.
Transforming brief notes into a professional response.
Summarizing long comment threads into key action items.

These options allow you to communicate faster while keeping your comments focused and helpful.

Use ClickUp AI on Selected Text

You can highlight any text in the description or a comment and apply AI tools only to that selection.

Open the task in ClickUp.
Highlight the text you want to modify.
In the floating toolbar, click the sparkles icon.
Choose a rewriting, summarizing, or formatting prompt.

This targeted approach is ideal when you want to refine just one sentence or paragraph without changing the rest of the content.

Editing and Replacing Selected Text with ClickUp AI

After AI generates new text, you typically have three options:

Replace the highlighted text with the AI result.
Insert the AI result before or after the selected text.
Copy the output and paste it somewhere else in the task.

You remain in full control of what changes in your ClickUp task content.

Choose and Customize ClickUp AI Prompts

AI prompts determine the quality and structure of the result. Within the task view, you can either rely on prebuilt options or write your own instructions.

Using Prebuilt Prompt Templates

ClickUp includes suggested prompts tailored to common actions, such as:

Summarize this content.
Make this more concise.
Improve clarity and grammar.
Change the tone to be more formal or more casual.

These prompts are available wherever you see the AI sparkles icon, keeping the experience consistent across the app.

Writing Custom Prompts in ClickUp

You can also type a custom prompt to get a more specific result.

Open the AI panel in the description, comment, or selection toolbar.
Type an instruction, such as “Turn this into a step-by-step checklist for a new team member.”
Run the prompt and review the output.
Edit or regenerate if the content needs adjustments.

Clear, detailed instructions help ClickUp AI produce content that is closer to your preferred format and tone.

Apply ClickUp AI Results to Your Workflow

Once you generate content with AI, you decide how it becomes part of the task.

Insert into description to expand task details.
Post as a comment to inform or update collaborators.
Use partial snippets to update related tasks or documents.

Over time, you can build repeatable patterns for how you prompt and apply AI, creating a consistent workflow across your ClickUp environment.

Best Practices for Using ClickUp AI on Tasks

To get reliable, high‑quality results, follow these practical guidelines.

Always review AI output before saving it in a task.
Add context in your prompts about audience, purpose, and format.
Break large tasks into smaller sections and run AI on each part.
Use AI as a starting point, then personalize the content.

By treating AI as an assistant rather than an automatic writer, you keep full control over the accuracy and tone of your work in ClickUp.

Learn More About ClickUp AI

For full technical details, configuration options, and the latest improvements, refer to the official help documentation on using AI in tasks: Use ClickUp AI on tasks.

If you want expert guidance on optimizing your workspace and processes, you can also explore consulting resources such as Consultevo, which provides strategy and implementation services for modern productivity platforms.

When you combine thoughtful prompts, careful review, and the native tools inside the task view, ClickUp AI becomes a powerful way to speed up writing, reduce repetitive work, and keep your projects moving forward.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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