Manage Subtasks in ClickUp Using the Bulk Action Toolbar
In ClickUp, you can manage many subtasks at once without leaving the task window by using the Bulk Action Toolbar. This saves time and keeps your work organized when you need to update multiple subtasks in a single task.
What the ClickUp Bulk Action Toolbar Does
The Bulk Action Toolbar appears when you select more than one subtask in a task window. It lets you apply the same change to several subtasks at the same time, instead of editing each one individually.
With this toolbar you can quickly:
- Change assignees
- Update statuses
- Modify due dates
- Move or convert subtasks
- Delete several subtasks together
All of this happens directly inside the parent task so you can keep context while you work.
Open a Task and View Subtasks in ClickUp
To start using the Bulk Action Toolbar, first open the task that contains the subtasks you want to manage.
- From any view, click the task name to open the task window.
- Scroll to the Subtasks section inside the task window.
- Make sure your subtasks are visible. If they are collapsed, expand the list so you can see every subtask you need to update.
Once you can see the subtask list, you are ready to select multiple items.
Select Multiple Subtasks in ClickUp
The Bulk Action Toolbar only appears after you select more than one subtask. Here are different ways to select several subtasks quickly:
Use Checkboxes to Select Subtasks in ClickUp
- Hover over a subtask row to reveal the checkbox on the left side.
- Click the checkbox for the first subtask you want to edit.
- Click the checkboxes for additional subtasks you want to include.
As soon as at least two subtasks are checked, the Bulk Action Toolbar appears at the top or bottom of the subtask list, depending on the layout in your task window.
Select a Range of Subtasks in ClickUp
To select many subtasks that sit next to each other:
- Click the checkbox of the first subtask in the range.
- Hold the Shift key on your keyboard.
- Click the checkbox of the last subtask in the range.
All subtasks between the first and last one you clicked are selected and added to the bulk selection.
Quickly Select or Clear All Subtasks
Depending on the layout, you may see a master checkbox above the subtask list. When available, this checkbox lets you select or clear all visible subtasks with one click.
- Click the master checkbox to select every subtask shown.
- Click it again to deselect all subtasks.
If you only need to remove one or two subtasks from the selection, simply uncheck them. The rest of the selection stays active, and the Bulk Action Toolbar remains visible.
Use the Bulk Action Toolbar in ClickUp
After you select your subtasks, the Bulk Action Toolbar appears. The exact options you see can depend on your workspace settings and permissions, but the core actions generally include assigning, updating status, changing dates, and managing locations.
Assign or Reassign Subtasks in ClickUp
To assign the selected subtasks to a person or team:
- In the Bulk Action Toolbar, click the assignee icon or the Assign option.
- Search for or select the user, multiple users, or team you want to assign.
- Confirm the change. All selected subtasks now share the same assignee list.
You can also remove assignees from all selected subtasks by clearing them from the same menu.
Update Subtask Statuses in ClickUp
When several subtasks move to the same stage of your workflow, you can change them all at once:
- Click the Status option in the Bulk Action Toolbar.
- Select the new status from the available workflow statuses for that space or folder.
- Confirm the update.
Every selected subtask is immediately updated to the new status in the task window and in all other views.
Change Due Dates for Multiple Subtasks
You can quickly align deadlines for multiple pieces of work:
- Click the Due Date or Dates option in the Bulk Action Toolbar.
- Pick a specific date, date range, or remove dates, depending on what the date picker provides.
- Apply the change to update all selected subtasks at once.
This is useful when you reschedule a project phase or want every subtask to share the same timeline.
Move or Convert Subtasks
The Bulk Action Toolbar can also help manage structure when you need to re-organize work.
- Move subtasks: Choose the Move action to send selected subtasks to another task, list, folder, or space, as allowed by your workspace setup.
- Convert to tasks: When available, use the convert option to turn several subtasks into standalone tasks.
These options keep your workspace tidy when subtasks grow in scope and need to be tracked separately.
Delete Multiple Subtasks Carefully
If you must remove several subtasks at once, use the delete option with caution:
- Select all subtasks you want to remove.
- Click the Delete icon or option in the Bulk Action Toolbar.
- Confirm the deletion when prompted.
Depending on your workspace configuration and permissions, deleted subtasks may be recoverable for a limited time in the Trash area. Always double-check your selection before confirming.
Tips for Efficient Subtask Management in ClickUp
To get the most out of the Bulk Action Toolbar, follow a few simple best practices:
- Group similar work: Select subtasks that share the same owner, status, or deadline to update them together.
- Use filters in other views: Pair bulk actions in the task window with filtered lists or board views in ClickUp to plan which subtasks you want to adjust.
- Check permissions: Make sure you have permission to edit or move subtasks before attempting large changes.
- Review selection before confirming: Quickly scan your selected subtasks in the task window so you do not accidentally change unrelated items.
Learn More About ClickUp Subtask Features
If you want to see the original help documentation that describes how to manage subtasks using the Bulk Action Toolbar, review the official guide here: Manage subtasks in a task window using the Bulk Action Toolbar.
For additional strategy around organizing tasks, managing workflows, and improving your productivity stack, you can explore implementation and consulting resources such as Consultevo to complement how you use this platform with other tools.
By mastering the Bulk Action Toolbar in your task windows, you can manage many subtasks at once, keep your workspace cleaner, and make ClickUp a more powerful hub for tracking and organizing every part of your projects.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
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