How to Use the ClickUp Spaces Sidebar

The ClickUp Spaces Sidebar is your main navigation hub for organizing, filtering, and accessing Spaces, Folders, Lists, and views across your Workspace. This how-to guide walks you through every part of the sidebar so you can move around ClickUp efficiently and keep your work structured.

Use the steps and tips below to understand how to open, filter, and customize the sidebar, and how to organize your Workspaces for fast access to the items you use the most.

Overview of the ClickUp Spaces Sidebar

The left-hand Spaces Sidebar shows the hierarchy of your work. You will see different items depending on your Workspace configuration and permissions, but in general the sidebar can display:

• Spaces
• Folders
• Lists
• Tasks and views (depending on context)

The sidebar can be expanded, collapsed, and filtered so you can quickly find exactly what you need in ClickUp.

How to Open and Close the ClickUp Spaces Sidebar

You may want more screen space or quicker navigation, so learning to show and hide the sidebar is essential.

Open the ClickUp Spaces Sidebar

1. Move your cursor to the left edge of the screen.
2. Look for the small vertical bar or sidebar handle.
3. Click it to expand the Spaces Sidebar.

When expanded, you will see your Spaces list along with any visible Folders and Lists.

Close the ClickUp Spaces Sidebar

1. Hover over the left side of the interface until the sidebar handle appears.
2. Click the handle again to collapse the sidebar.
3. The interface will give you more width for views such as List, Board, or Calendar.

You can toggle the sidebar open or closed at any time while working in ClickUp.

Navigate Work Hierarchy in ClickUp

The sidebar shows your work in a clear hierarchy. Understanding this hierarchy helps you quickly access the correct area in ClickUp.

• Spaces: Top-level categories that group major areas of work.
• Folders: Optional grouping inside Spaces to organize related Lists.
• Lists: Collections of tasks within a Folder or directly in a Space.

View Spaces in the ClickUp Sidebar

1. Open the Spaces Sidebar.
2. Scroll up or down to see all available Spaces.
3. Click a Space name to open it and view its contents.

Each Space can have its own settings, views, and tools depending on how your ClickUp admin has configured the Workspace.

Access Folders and Lists in ClickUp

1. In the sidebar, expand a Space by clicking the arrow or caret next to its name.
2. Inside the Space, look for Folders listed beneath it.
3. Click a Folder to reveal the Lists contained in that Folder.
4. Click a List to open it and view its tasks.

Some Spaces may also contain Lists directly without Folders. These Lists will appear under the Space name in the sidebar.

Filter and Search the ClickUp Spaces Sidebar

When your Workspace contains many Spaces, Folders, and Lists, filtering the sidebar makes navigation much faster.

Use Filters in the ClickUp Sidebar

Depending on your interface version, you may see options to filter what appears in the sidebar. Common filters include:

• Show or hide closed or archived items.
• Show only Favorites for quick access.
• Limit the view to specific Spaces.

1. Open the Spaces Sidebar.
2. Locate the filter controls at the top or bottom of the sidebar.
3. Select the filter you want to apply, such as showing Favorites only.
4. Review the sidebar as it updates to match your chosen filter.

Search for Items in ClickUp

While the global search feature covers your whole Workspace, the sidebar structure itself helps you visually find Spaces, Folders, and Lists. You can combine global search with sidebar navigation for more precise control.

Customize and Organize Items in the ClickUp Sidebar

The sidebar lets you organize your work visually so that your most important Spaces and Lists are always close at hand.

Reorder Spaces in ClickUp

1. Open the Spaces Sidebar.
2. Click and hold the Space you want to move.
3. Drag it up or down the list.
4. Release to drop it in the new position.

This does not change the underlying structure of tasks, but it does change the order in which Spaces appear for you in ClickUp.

Expand and Collapse Items in ClickUp

1. In the sidebar, look for arrows or carets beside Spaces or Folders.
2. Click the arrow to expand and show the next level in the hierarchy.
3. Click the arrow again to collapse and hide that level.

Use expansion and collapse to keep your sidebar clean while still giving yourself quick paths to deeper Lists.

Work With Favorites in ClickUp

Favorites give you direct access to commonly used views, Lists, and other important items without searching.

Add Items to Favorites in ClickUp

1. Navigate to a view, List, or other item you often use.
2. Look for the star icon near its name.
3. Click the star to mark the item as a Favorite.

Favorites may appear in a special section at the top of the sidebar or in a dedicated area depending on your version of ClickUp.

Open Favorites from the ClickUp Sidebar

1. Open the Spaces Sidebar.
2. Locate the Favorites section, if available.
3. Click a Favorite to immediately open that view or List.

This workflow lets you bypass deep navigation and move straight to the work that matters most.

Manage Visibility and Permissions in ClickUp

What you see in the sidebar depends on your role and permissions in ClickUp. Some Spaces, Folders, or Lists may be private or restricted.

• If you cannot see a Space others mention, you may not have access.
• Admins or Space owners control who can view or edit specific areas.

Work with your Workspace admin if you need new access. The sidebar automatically updates to reflect any permission changes.

Get More Help With the ClickUp Spaces Sidebar

To learn more details about each option available in the Spaces Sidebar, you can check the official help documentation. Review the original guide on the ClickUp Help Center here: What is the Spaces Sidebar?.

If you want strategic help optimizing how your team structures Spaces, Folders, and Lists, you can also consult external experts. For example, Consultevo offers consulting and optimization services that can complement your setup.

Next Steps for Using the ClickUp Sidebar

Now that you know how the Spaces Sidebar works, you can:

• Open and close the sidebar as needed.
• Navigate Spaces, Folders, and Lists quickly.
• Filter the sidebar for focused work.
• Organize items and use Favorites for quick access.

Apply these steps as you build out your Workspace so the ClickUp sidebar remains clear, efficient, and aligned with your team’s workflow.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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