Move Tasks Between Lists in ClickUp

Organizing work in ClickUp often means rearranging where tasks live. Learning how to move tasks between Lists in ClickUp helps you keep projects tidy, maintain accurate reporting, and ensure your team always knows where to find the right work.

This guide explains every supported way to move tasks between Lists, including bulk actions, drag and drop, and automations, so you can choose the workflow that fits your team.

Understand how ClickUp Lists and tasks work

Before moving tasks, it helps to know how Lists fit into the ClickUp hierarchy:

• Workspaces contain everything for your organization.
• Spaces group related work by department, client, or function.
• Folders (optional) organize Lists inside a Space.
• Lists hold tasks, which are the actionable items you track.

When you move a task between Lists in ClickUp, you are changing its location in this hierarchy, which may impact who sees it, what views it appears in, and which Automations or Custom Fields apply.

Ways to move tasks between ClickUp Lists

There are several methods to move tasks between Lists in ClickUp. The options you see depend on your view type and permissions.

• Move a single task from the task view.
• Move tasks using drag and drop in List and Board views.
• Bulk move multiple tasks at once.
• Use ClickUp Automations to move tasks based on triggers.

Move a single task to another ClickUp List

You can move an individual task from its task view to another List in ClickUp.

Steps to move a single ClickUp task

1. Open the task you want to move.
2. At the top of the task, locate the current List name (the location breadcrumb field).
3. Click the List name to open the location selector.
4. Search for or browse to the destination Space, Folder, and List.
5. Select the new List to confirm the move.

The task is immediately moved to the new List while keeping its comments, attachments, subtasks, and most settings intact, depending on the configuration of the destination.

Move tasks between Lists in ClickUp using drag and drop

In certain views, ClickUp allows you to drag tasks directly from one List to another for intuitive organization.

Drag and drop in List view

To move tasks between Lists using List view:

1. Open a Space, Folder, or the Everything level in List view.
2. Make sure multiple Lists from the same Space or Folder are visible in the left sidebar.
3. Hover over the task you want to move.
4. Click and hold the drag handle or the task row.
5. Drag the task into the target List in the sidebar.
6. Release the mouse to drop the task into the new List.

This method is ideal for quick reorganization when you can see all your relevant Lists in one place.

Drag and drop in Board view

In Board view, you can move tasks between Lists if your columns are grouped by List.

1. Open the Board view for a Space, Folder, or everything.
2. Click the grouping option and choose to group by List, if supported in your configuration.
3. Find the card you want to move.
4. Drag the card from the current List column to the target List column.
5. Release to drop the card and move the task.

Board view is especially useful when you want to visualize movement between lists like stages or teams.

Bulk move multiple tasks between ClickUp Lists

When you need to move several tasks at once, use bulk actions in ClickUp to save time.

Bulk move from List view

1. Open the relevant List view or Everything view.
2. Use filters or search to narrow down tasks if needed.
3. Select multiple tasks by:

• Clicking individual checkboxes next to each task, or
• Checking the top header checkbox to select all tasks in the view.

4. After selecting tasks, open the bulk action toolbar that appears at the top or bottom of the screen.
5. Click the option to move or change location (often labeled Move or represented by a location icon).
6. Choose the destination List from the location picker.
7. Confirm the move.

All selected tasks are moved to the new List in ClickUp at once, while preserving their core data.

Bulk move using filters

You can combine filters with bulk actions in ClickUp to move all tasks matching a certain condition, such as a status or assignee, from one List to another.

1. Open a List or Everything view.
2. Apply filters for status, assignee, or any other property.
3. Use the header checkbox to select all filtered tasks.
4. Use the bulk move option and select the destination List.

Use ClickUp Automations to move tasks between Lists

Automations in ClickUp can move tasks between Lists automatically based on triggers and conditions. This is helpful for structured workflows.

Create an Automation to move tasks

1. Open the List where you want the Automation to run.
2. Click the Automations button or icon in the List toolbar.
3. Choose to create a new Automation.
4. Select a trigger, such as:

• When status changes.
• When a Custom Field is updated.
• When a task is created.

5. Choose an action such as Move task to another List.
6. Specify the destination Space, Folder, and List.
7. Save and enable the Automation.

From now on, whenever the trigger happens, ClickUp will automatically move the task to the specified List.

What happens when you move tasks between ClickUp Lists

When you move a task between Lists in ClickUp, several properties move with it:

• Task name and description.
• Assignees and watchers.
• Comments and attachments.
• Subtasks and checklists.
• Due dates and start dates.

However, some elements may change depending on the new List configuration:

• Custom Fields: If the destination List does not include certain Custom Fields, those values may be hidden or adjusted.
• Statuses: If the destination List uses a different status set, the task status might be mapped to the closest equivalent or reset.
• Automations: Automations specific to the original List no longer apply; new List Automations may start triggering.

Permissions for moving tasks in ClickUp

Your ability to move tasks between Lists in ClickUp depends on your role and permissions.

• Members with edit access to both the source and destination Lists can usually move tasks.
• Guests may be limited or unable to move tasks depending on sharing and permissions.
• Admins can adjust permissions if you cannot move tasks as needed.

If you are unable to move a task, verify that you have access to both Lists and contact a Workspace admin to update your permissions.

Tips for managing Lists efficiently in ClickUp

To keep your Workspace organized while moving tasks between Lists in ClickUp, consider these best practices:

• Use clear naming conventions for Spaces, Folders, and Lists.
• Align status sets across related Lists where possible.
• Standardize Custom Fields across Lists that share workflows.
• Document when and why tasks should move between Lists to avoid confusion.
• Leverage Automations for repetitive moves like handoffs between teams.

Learn more and optimize your ClickUp setup

For the detailed original documentation on moving tasks between Lists, review the official help article here: Move tasks between Lists.

If you want expert help designing structure, workflows, and automation strategies around ClickUp, you can explore consulting resources at Consultevo.

By mastering these methods to move tasks between Lists in ClickUp, you keep your Workspace clean, support accurate reporting, and give your team a clear, consistent view of every task.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

Get Help

“`