ClickUp Guide to Calendar Reminders

ClickUp gives you a powerful way to replace outdated Google Calendar reminders with flexible tasks, recurring schedules, and smart notifications that keep your day on track.

Google recently removed its classic reminders from Google Calendar and migrated many users to Google Tasks. While helpful, those basic reminders can feel limited once your workload grows. This guide shows you how to move beyond simple pings and build a complete reminder system using the features inside ClickUp.

Below, you will learn how Google's change affects you, what you can and cannot do with Google Tasks, and how to recreate and improve your reminders using ClickUp tasks, views, and automations.

What Changed With Google Calendar Reminders?

For years, you could create simple reminders in Google Calendar that appeared next to events. Google has now replaced those legacy reminders with Google Tasks. Any reminders you had in the calendar are automatically converted to tasks and moved into your Google Tasks lists.

Here is what that shift means in practice:

• Your previous calendar reminders are now Google Tasks items.
• New reminders are added as tasks instead of the old reminder type.
• Tasks can still appear on your Google Calendar, but they behave differently from legacy reminders.

This update pushes you toward using Google Tasks as your lightweight to‑do list. However, many teams quickly discover that they need more structured workflows, reporting, and automation than Google Tasks offers.

Limitations of Google Tasks for Reminders

Before setting up an alternative, it helps to understand where Google Tasks falls short for busy teams and power users.

Basic Task Structure Only

Google Tasks supports simple lists, due dates, and subtasks, but it lacks deeper project management capabilities. You do not get advanced views, rich custom fields, or detailed progress tracking. If you manage multiple projects or collaborate across departments, this minimal structure can become a bottleneck.

Limited Recurring Options

Google Tasks lets you repeat tasks, but control is limited compared to robust task management platforms. Complex schedules, conditional reminders, and automation triggers are not available, which makes it harder to mirror real‑world workflows.

Weak Collaboration Features

Google Tasks is designed around individual lists. Sharing and delegating work is possible only in an indirect way through shared calendars and other Google Workspace tools. There is no central workspace where everyone can see priorities, assignees, and status in one place.

Little Workflow Automation

You cannot easily create rules such as "when a task is overdue, notify this person" or "when a checklist is completed, move the task." Over time, manual updates add friction and increase the chance of missed work.

These constraints are why many users look for a more complete work hub. That is where ClickUp comes in.

Why Use ClickUp for Calendar‑Style Reminders?

ClickUp is an all‑in‑one productivity and project management platform that goes far beyond basic reminders. Instead of treating reminders as isolated alerts, it helps you connect dates, tasks, documents, and communication in one place.

With ClickUp, you can:

• Turn every reminder into a full task with assignees, priorities, and custom fields.
• Set flexible recurring schedules that match real workflows.
• Sync time‑based work into a central calendar view.
• Use built‑in notifications so nothing slips through the cracks.

This approach gives you the structure of a project management tool with the speed of a reminder app.

How to Rebuild Google Calendar Reminders in ClickUp

You can recreate and enhance your old reminder system by setting up a simple space in ClickUp dedicated to time‑sensitive work. Follow the steps below to mirror the way you previously used Google Calendar reminders.

Step 1: Create a Reminder List in ClickUp

1. Create a new Space or use an existing workspace where you manage personal or team tasks.

2. Add a new Folder, such as "Daily Schedule" or "Reminders."

3. Inside that Folder, create a List called "Calendar Reminders." This List will hold all tasks that would previously have been individual calendar reminders.

Organizing your reminders into a dedicated List makes it easy to focus on just the items that require timely action.

Step 2: Add Tasks That Replace Individual Reminders

Each reminder from your old Google Calendar setup can become a task inside ClickUp. For each task:

1. Add a clear task name, such as "Pay monthly subscription" or "Follow up with client."

2. Assign a due date and time so the item appears correctly in time‑based views.

3. Set an assignee to indicate who owns the reminder.

4. Use the description area for any extra context or links.

You can import data from other tools or add tasks manually as you transition away from calendar reminders.

Step 3: Turn Important Items Into Recurring Tasks

Recurring tasks in ClickUp are the backbone of a sustainable reminder system. Instead of recreating the same reminders every week or month, you can automatically reschedule them.

To set up a recurring task:

1. Open the task that should repeat, such as a weekly report or monthly payment.

2. Click the due date field and choose a recurring schedule.

3. Select the pattern (daily, weekly, monthly, or custom), then specify the frequency and end condition.

4. Choose whether the task should create a new copy or shift the existing task forward after completion.

This mirrors the "repeat" feature you might miss from traditional calendar reminders, but with far more control.

Step 4: View Your ClickUp Tasks on a Calendar

A calendar view in ClickUp gives you a visual layout similar to Google Calendar while still being fully tied to your tasks.

1. Open your "Calendar Reminders" List or the entire Space that contains your time‑based tasks.

2. Add a Calendar view if one is not already present.

3. Filter to show tasks by due date so you see when each item is scheduled.

4. Drag and drop tasks on the calendar to quickly reschedule them as your day changes.

This setup feels familiar if you used to rely on calendar reminders, but it is backed by the full power of task management.

Step 5: Fine‑Tune Notifications in ClickUp

Notifications replace the quick alerts you previously received from calendar reminders. In ClickUp, you can tailor them so they support your workflow without becoming overwhelming.

To configure notifications:

1. Open your personal notification settings in the app.

2. Choose which events trigger alerts, such as new tasks, due date changes, or comments.

3. Decide where you want to receive alerts (in‑app, email, or mobile push).

4. Adjust settings over time until you get timely signals without excess noise.

When combined with clear due dates and recurring schedules, these notifications act like an intelligent reminder system tailored to your work style.

Tips for a Smooth Transition From Google Calendar

To make the move as painless as possible, keep these best practices in mind while building your system in ClickUp:

• Start small: Migrate a few high‑priority reminders first, then gradually move the rest.
• Group related tasks: Use Lists and Folders to separate personal, client, and admin reminders.
• Use priorities: Mark critical reminders as higher priority so they stand out in views.
• Document your process: Create a simple checklist describing how you create and complete recurring tasks.

Over time, you can refine your workflow further using additional task views, custom fields, or automations as needed.

Where to Learn More

If you want to review the original change to Google Calendar reminders and how it affects Google Tasks, you can read the full explanation on the official guide here: Google Calendar reminders article.

For help designing a more advanced reminder and productivity system using ClickUp or other modern tools, you can also explore additional resources from specialized consultants such as Consultevo.

By shifting your reminder workflow into ClickUp, you move from basic one‑off alerts to a structured, flexible system that keeps pace with your projects, deadlines, and daily responsibilities.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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