How to Use ClickUp to Manage Leonardo AI Prompts

Using ClickUp as the hub for your Leonardo AI prompts lets you standardize, organize, and quickly reuse the exact instructions that generate the best images for your projects.

This how-to guide walks you through building a simple but powerful prompt management system so you can track styles, versions, and results without losing time searching for old ideas.

Why Use ClickUp for Leonardo AI Prompt Management

Leonardo AI can produce everything from concept art to UI mockups, but the real power comes from consistent, well-structured prompts. ClickUp gives you a centralized workspace to store and refine those prompts so they stay clear, repeatable, and searchable.

By combining Leonardo AI features with ClickUp tasks, custom fields, and documentation, you can:

• Capture prompt templates for different image styles
• Standardize structure so every prompt is easy to reuse
• Track which prompts produce the best results
• Collaborate with teammates on variations and improvements

The examples and best practices below are adapted directly from the techniques described in the original Leonardo AI prompts guide on the ClickUp blog: Leonardo AI Prompts.

Step 1: Create a ClickUp Space for AI Image Projects

Begin by setting up a dedicated Space in ClickUp to separate your AI image work from other projects.

1. In your workspace, select + New Space.

2. Name it something like AI Design & Leonardo.

3. Choose your preferred default views (List, Board, or both).

4. Enable features you will use, such as custom fields, docs, and comments.

This Space becomes your single source of truth for everything related to Leonardo AI prompts, outputs, and iterations.

Step 2: Build a ClickUp List for Prompt Templates

Inside your AI Space, create a List dedicated to prompt templates. Each task in this List will represent a specific prompt pattern, such as “product mockup,” “fantasy character,” or “website UI concept.”

1. Click + New List and name it Leonardo Prompt Templates.

2. Switch to the List view so you can see tasks as rows with fields.

3. Create a few starter tasks, like:

   • Modern SaaS dashboard UI
   • 3D product render
   • Children’s book illustration

These tasks will store the exact language of your prompts plus any modifiers, camera angles, or style notes that influence Leonardo AI output.

Step 3: Add ClickUp Custom Fields for Prompt Details

To turn each task into a fully structured prompt record, set up custom fields in ClickUp that match the components described in the Leonardo AI prompts guide.

Recommended custom fields include:

• Prompt Text (Long text) – the full prompt you paste into Leonardo AI.
• Negative Prompt (Long text) – what you want the model to avoid.
• Art Style (Dropdown) – for options like “realistic,” “anime,” “pixel art,” or “watercolor.”
• Use Case (Dropdown) – such as “marketing banner,” “social post,” “UI concept,” or “game asset.”
• Model (Text or Dropdown) – the specific Leonardo AI model you selected.
• Resolution (Text) – dimensions like 1920×1080 or 1:1 square.
• Seed or Version (Text) – for tracking variations.

With these structured ClickUp fields, you can filter, group, and search prompts by style, use case, or model, instead of scrolling endlessly through images.

Step 4: Document Prompt Frameworks in ClickUp Docs

The blog source breaks prompts into clear building blocks like subject, style, lighting, camera angle, composition, and more. Capture this framework in ClickUp Docs so your team follows the same structure every time.

1. In your AI Space, create a new Doc called Leonardo Prompt Framework.

2. Add headings for each element, for example:

   • Subject & Action
   • Style & Medium
   • Lighting & Mood
   • Camera, Lens, & Angle
   • Composition & Background
   • Color Palette
   • Detail Level & Quality Tags

3. Under each heading, describe how to phrase that element, based on examples from the original resource.

4. Link this Doc in the description of your main template tasks so it is always one click away.

Using ClickUp Docs this way trains your team to think in repeatable prompt patterns instead of improvising from scratch.

Step 5: Turn ClickUp Tasks into Reusable Prompt Templates

Once your framework is in place, convert your best-performing prompts into templates in ClickUp so they are easy to duplicate.

1. Open a task that produced strong Leonardo AI results.

2. Fill in the custom fields with the final prompt text, negative prompt, style, and model.

3. Add the final exported image as an attachment or embed a link to the image.

4. Use the task menu to Save as Template.

5. Give the template a clear name, such as Hero SaaS Dashboard – Dark Mode.

Now, whenever you need a similar asset, you can load the ClickUp task template, tweak the subject or colors, and send the updated prompt to Leonardo AI in seconds.

Step 6: Track Prompt Experiments in a ClickUp Board View

The blog article emphasizes experimentation: changing a few words, adjusting style tags, or tweaking proportions can change the output dramatically. Use a Board view in ClickUp to manage these prompt experiments like a production pipeline.

1. Create statuses such as:

   • Idea
   • Prompt Drafted
   • Generated
   • Selected
   • Archived

2. Switch your List to Board view and group by status.

3. For each new concept, create a task and move it through the columns as you:

   • Draft and refine the prompt
   • Generate multiple images in Leonardo AI
   • Pick the best result

This ClickUp workflow makes it easy to see where every image stands and which prompts are still in testing.

Step 7: Use ClickUp Comments to Iterate on Prompts

Prompt writing is often a team sport. Designers, marketers, and writers all bring different language and style preferences. ClickUp comments and assigned comments are perfect for reviewing prompt wording directly in the task that stores it.

• Paste screenshots of Leonardo AI outputs into the comment thread.
• Tag teammates to ask which version best matches the brief.
• Capture feedback on what to clarify or emphasize in the next prompt version.
• Convert important feedback into subtasks, such as “Add lighting description” or “Specify background environment.”

Over time, these conversations become a living log of how your prompts improved.

Step 8: Build a ClickUp Gallery of Final Images

After you refine prompts and choose the best images, you can organize approved outputs in ClickUp so the entire team can browse them quickly.

1. Add final images as attachments to the corresponding task.

2. Use a Gallery view that displays attachments as tiles.

3. Filter the view by tags or custom fields like use case or art style.

This turns ClickUp into a searchable visual library connected to the exact prompts that produced each result, inspired by the structured approach highlighted in the original blog resource.

Advanced Optimization: Connect ClickUp to Your Broader Workflow

Once your prompt library is stable, integrate it with the rest of your work so AI images never live in isolation.

• Marketing teams can link image prompt tasks to campaign tasks or content calendars.
• Product and UX teams can connect UI concept prompts to feature specs or user stories.
• Agencies can store client-specific style rules in separate ClickUp folders, each with its own prompt templates.

If you need additional help designing scalable workflows around this system, you can also work with a specialist implementation partner like Consultevo to customize ClickUp for your organization.

Recap: Using ClickUp to Systematize Leonardo AI Prompts

Here is a quick checklist to implement what you learned:

1. Set up a dedicated AI Space in ClickUp.
2. Create a List for Leonardo AI prompt templates.
3. Add custom fields for prompt text, style, model, and settings.
4. Document your prompt framework in ClickUp Docs.
5. Save high-performing tasks as reusable templates.
6. Use Board view to track prompt experiments from idea to approved image.
7. Collaborate in comments to refine language and style.
8. Build a Gallery view as a visual library of final assets.

By following the structure and examples laid out in the original ClickUp Leonardo AI prompts guide and adapting them inside your own workspace, you turn prompt writing from guesswork into a repeatable, collaborative process powered by ClickUp.