Search Task Activity in ClickUp
ClickUp lets you search, filter, and export task activity so you can quickly find specific updates, track changes, and review your team’s work history in one place.
This guide explains how to open the activity log, use filters, run searches, and export results while following the exact options available in the platform.
What is task activity in ClickUp?
Task activity is a chronological log of everything that has happened on a task. It helps you understand who did what and when, which is essential for auditing, collaboration, and reporting.
In the task activity view you can see updates such as:
- Status changes
- Assignee changes
- Due date and start date edits
- Comments and replies
- Custom field updates
- Tag changes
- Time estimates and time tracked
By combining search and filters, you can narrow this activity down to only the updates that matter for your workflow.
How to open task activity in ClickUp
Follow these steps to access the activity log for any task:
- Open the task whose history you want to review.
- Locate the activity area, typically found in the task details panel.
- Switch to the full activity view if needed so you can see all events, not only comments.
Once you are on the activity screen, you can start using search and filters to refine what you see.
Use ClickUp activity filters
Activity filters let you limit the visible events to only certain types of changes, people, or time ranges. This makes it easier to answer specific questions about a task.
Open the ClickUp filter menu
To access the filtering options:
- In the activity view, look for the filter icon or filter dropdown.
- Click it to open the list of available filters.
From here, you can combine several criteria to refine your results.
Filter activity by user
Filtering by user helps you see changes made by a specific person.
- In the filter menu, find the option to select users.
- Choose one or more people whose activity you want to view.
- Apply the filter to limit the log to updates made by those users.
This is useful for audits, reviews, or checking the work of a particular team member.
Filter activity by date range
You can narrow ClickUp activity to a specific period so you only see updates from the dates that matter.
- Open the date filter in the activity filter menu.
- Select a preset range, such as today, yesterday, or last 7 days, or choose a custom start and end date.
- Apply the filter to see just the activity within that time frame.
Using date filters helps you quickly isolate what happened during a sprint, a week, or a project phase.
Filter by type of change
You can also filter ClickUp activity based on the kind of update that occurred.
Common activity types you can focus on include:
- Status changes
- Assignee updates
- Date changes
- Tags and custom fields
- Comments and attachments
- Estimates and time tracking
To use these filters, open the filter menu, select the event types you want to include, and apply the filter. The activity log will then show only those selected update types.
Search within ClickUp task activity
Activity search lets you find specific words or phrases across the task history, which is ideal when you know a term or detail but not the exact date or user.
Run a text search in the activity log
To search text inside the activity log:
- Locate the search bar at the top of the activity view.
- Type a keyword or phrase you want to find.
- Press Enter or click the search icon to run the search.
The log will return only entries that match the search phrase. You can combine search with filters to get even more precise results, such as searching for a term within a specific date range or user.
Refine search with filters
You can use both search and filters together to fine-tune results in ClickUp.
- Apply filters first to narrow by user, date, or type of change.
- Enter a keyword in the search bar.
- Review the smaller, more targeted list of matching activity entries.
This combination is especially effective when dealing with tasks that have a long and complex history.
Export ClickUp task activity
Exporting activity allows you to share task history with stakeholders, keep offline records, or run separate reports.
How to export the activity log
To export task activity from ClickUp:
- Open the task activity view.
- Apply any filters or search terms you want to use before exporting.
- Look for an export option, usually represented by an export button or menu item.
- Choose the export format offered, such as CSV or similar, if available.
- Confirm the export and download the file when prompted.
The exported file will typically include information like timestamps, users, and descriptions of each activity event, matching the filters you selected.
Best practices for exporting ClickUp activity
To keep exports clear and useful:
- Apply only the filters you need to avoid oversized files.
- Include a date range that matches the reporting period you want to analyze.
- Use consistent export settings if you plan to compare reports over time.
These practices make it easier to merge data with other tools or share concise reports with your team.
Practical examples using ClickUp task activity
Here are some common ways teams use task activity search and filtering:
- Audit a change: Filter by status changes and a specific user to see when a task was moved to a certain stage.
- Review collaboration: Filter by comments and attachments to understand how a discussion evolved.
- Check deadlines: Filter by date changes to see when due dates were modified and by whom.
- Time tracking review: Filter by time tracking events to confirm the hours logged on a task.
Using these patterns, you can quickly answer questions from stakeholders and keep your workflow transparent.
More ClickUp resources
For the original reference documentation about searching and filtering task activity, see the official guide at Search and filter task activity.
If you want strategic help setting up scalable work management processes, you can explore expert consulting services at Consultevo.
By learning how to search, filter, and export task activity effectively, you can get more insight from your workflow and make smarter decisions with the data stored in ClickUp.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
“`
