How to Use ClickUp for Time Tracking With Screenshots

ClickUp makes it simple to track time, capture screenshots, and manage productivity for in-office and remote teams in one organized workspace.

This how-to guide walks you through setting up time tracking, enabling screenshots, and building useful reports based on the features highlighted in the official ClickUp time tracking article.

Getting Started With ClickUp Time Tracking

Before you can log time, you need a workspace and a few basic settings configured.

Create Your Workspace in ClickUp

1. Sign up for a free account on the ClickUp website.

2. Create a new Workspace and add your company name, logo, and default settings.

3. Invite team members by email and assign them to relevant Spaces or projects.

Once your Workspace is ready, you can start organizing projects into Spaces, Folders, and Lists so each task has a clear home.

Enable Time Tracking in ClickUp

Time tracking is built directly into the platform. To confirm it is on:

1. Go to Settings in your Workspace.

2. Open the ClickApps section.

3. Locate the Time Tracking ClickApp and toggle it on.

4. Choose which Spaces should have time tracking available and save your changes.

After enabling this ClickApp, time entries can be added from tasks, the global timer, or browser and desktop extensions.

Using ClickUp Tasks for Time Entries

Each task is a container for work logs, estimates, and comments, so your time data always connects to real deliverables.

Create Tasks to Track Work in ClickUp

1. Open the relevant Space and List.

2. Click + Task and give it a clear, action-based title.

3. Add a description, assignee, due date, and priority.

4. Attach files or links that your team needs to complete the work.

Well-structured tasks help keep ClickUp time entries organized for billing and productivity analysis.

Start and Stop the Timer on a Task

To use the built-in timer on desktop or web:

1. Open a task in ClickUp.

2. Click the Time Tracking area or clock icon.

3. Press Start to begin tracking time while you work.

4. Optionally add a note to describe what you are doing.

5. Press Stop when finished, then review and save the entry.

You can edit the duration, description, and labels later if you need to correct an entry.

ClickUp Time Tracking With Screenshots

Some teams need visual proof of activity for clients or internal audits. ClickUp supports screenshot-based time tracking through its integrations and extension tools.

Install the ClickUp Desktop App or Browser Extension

To capture screenshots while tracking time:

1. Install the ClickUp desktop app for your operating system, or add the browser extension from your browser’s store.

2. Log in with your Workspace credentials.

3. Confirm that time tracking is enabled in your Workspace so the extension can log entries.

These tools let you control timers and screenshot settings without staying on the main web interface all day.

Configure Screenshot Capture While Using ClickUp

Once the extension or desktop app is ready, configure screenshot behavior based on the recommendations from the source article:

• Open the time tracking or screenshot settings panel.

• Select how often screenshots should be taken during active tracking sessions.

• Choose whether to blur sensitive information if that option is available.

• Notify team members about screenshot policies and obtain any required consent.

With screenshots enabled, ClickUp can show visual records of work sessions attached directly to the relevant time entries.

Advanced ClickUp Time Tracking Workflows

After basic timers and screenshots are in place, you can use more advanced features to refine your workflow.

Set Estimates and Compare Actuals in ClickUp

Time estimates help you understand how long tasks should take versus how long they do take.

1. Open a task and locate the Time Estimate field.

2. Enter the expected duration, such as 2h or 1d.

3. Have team members log their actual time against the same task in ClickUp.

4. Review the difference between estimated and tracked time in task views and reports.

This workflow improves future planning and helps you refine project estimates.

Use Tags and Custom Fields for Better Reporting

To make your data easier to segment:

• Create custom fields for billable status, client name, or work type.

• Add tags to tasks in ClickUp that represent departments, sprints, or deliverables.

• Encourage your team to fill in these fields consistently when logging time.

Consistent structure pays off when you build time tracking reports later.

Building Time Reports in ClickUp

Reports transform raw time entries into insights your leadership and clients can understand.

Use the Time Tracking Dashboard Widgets

1. Open or create a Dashboard in ClickUp.

2. Add widgets specifically designed for time tracking, such as Time Tracked, Timesheet, or Billable vs Non-billable.

3. Filter widgets by Space, List, assignee, or date range.

4. Save the Dashboard and share it with stakeholders who need visibility.

These widgets give you a visual overview of productive time, workload balance, and billable hours.

Export Time Entries From ClickUp

For invoicing or analysis in external tools:

• Go to your Time view, Timesheet, or reporting area.

• Filter for the correct date range, members, and Spaces.

• Use the export option to download time entries as a CSV or similar format.

• Import the file into your accounting or analytics platform.

This workflow keeps ClickUp at the center of work management, while your finance tools handle billing and payroll.

Best Practices for Using ClickUp Time Tracking

To get reliable, accurate data, follow a few simple guidelines.

Define Clear Time Tracking Policies in ClickUp

• Document when team members should start and stop timers.

• Specify how to log breaks, meetings, and administrative work.

• Clarify how screenshots will be used and where they are stored.

• Share this policy inside a ClickUp Doc so it stays accessible.

Review Time and Screenshots Regularly

Managers and team leads should:

• Check daily or weekly time reports for missing entries.

• Review screenshots only when necessary, respecting privacy guidelines.

• Provide feedback on inaccurate or incomplete logs directly in ClickUp comments.

Regular reviews keep your data clean and improve accountability across the team.

Next Steps Beyond ClickUp Time Tracking

Once your time tracking system is running smoothly, consider pairing it with process optimization and automation. Expert consultants can help you design workflows that connect ClickUp with CRMs, billing tools, and AI assistants.

For strategic implementation and automation support, you can explore services from partners like Consultevo, then apply those strategies directly inside your ClickUp Workspace.

By combining structured tasks, timers, screenshots, and reports, ClickUp gives your team a complete, auditable record of work that supports better planning, transparency, and performance.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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