Time reporting in ClickUp

The ClickUp Time reporting card helps you understand how much time your team logs across tasks, people, and Spaces so you can make better decisions about workload and productivity.

This how-to guide walks you through adding the Time reporting card to a Dashboard, configuring its filters, understanding each view, and using the available options to analyze time data.

What is the ClickUp Time reporting card?

The Time reporting card is a Dashboard widget that summarizes tracked time from tasks. It pulls time entries from the Workspace and shows them in different layouts so you can see totals, breakdowns, and trends.

You can use the card to:

• See total time tracked by users or tasks
• Group tracked time by assignee, List, Folder, or Space
• Filter time entries by date range, status, or other properties
• Analyze both billable and non-billable time

The card is highly configurable, so you can adapt it to different reporting needs on your Dashboard.

Requirements to use the ClickUp Time reporting card

Before you add this card, make sure your Workspace has time tracking enabled and people are logging time on tasks. The card reads from existing time entries, so it will not display data until time has been tracked.

The Time reporting card is available on paid ClickUp plans that include Dashboards and time reporting features. Permissions to create or edit Dashboards depend on your role and Workspace settings.

How to add a ClickUp Time reporting card to a Dashboard

Use these steps to add the card to any Dashboard where you want to report on time:

1. Open the Dashboard where you want the report to appear.

2. Click the option to Add card or the plus icon on the Dashboard.

3. In the card picker, locate the Time reporting card. It is usually under reporting or time tracking categories.

4. Select the card to add it to your Dashboard.

5. Configure the initial settings, such as sources and date range, then click Add or Create to save.

Once added, you can resize or move the card on the Dashboard layout as needed.

Configure data sources for the ClickUp Time reporting card

The Time reporting card depends on the locations you pick as its source. You decide which Spaces, Folders, and Lists to include.

1. Hover over the card and click the Settings or Ellipsis menu.

2. Select the option to choose or edit Sources.

3. Pick the Spaces, Folders, or Lists that should feed time entries into this card.

4. Confirm your selection to update the card.

You can focus the ClickUp report on a single project List, a client Folder, or an entire Space, depending on what you need to analyze.

Set date ranges and filters in the ClickUp Time reporting card

Filters control which time entries appear in the card. This makes the report flexible and reusable.

Choose a date range

To set the period of time you want to view:

1. Open the card settings or filter controls at the top of the card.

2. Select a predefined range, such as Today, This week, This month, or This year.

3. Or choose a custom date range to focus on a specific start and end date.

4. Apply the range to refresh the data.

This lets you quickly switch between short-term and long-term time reporting in ClickUp.

Apply additional filters

You can refine the results to highlight specific time entries:

• Assignee: Show time tracked by certain people or teams.
• Task status: Include only time spent on active, closed, or custom states.
• Billable: Filter for billable only, non-billable only, or both.
• Tags or custom fields: Narrow down to specific work categories if available.

Combine filters with your date range to create a targeted time report in ClickUp for each Dashboard.

Choose views inside the ClickUp Time reporting card

The card supports different layouts so you can interpret time data from multiple angles.

Summary view

This layout shows total time in a simple numeric format. Use it when you need a quick overview of how much time has been logged within your selected range.

Common uses include:

• Total hours for a project in a month
• Overall time your team logged this week
• High-level billable versus non-billable totals

Table view

The table view displays time entries in rows and columns so you can see more detail. You may see dimensions like user, task, List, and total time.

In this view you can typically:

• Sort by total time, user name, or location
• Expand certain columns for more context
• Export the results if your plan supports exports

Grouping options

Some configurations let you group time data, for example:

• Group by Assignee to see time per person
• Group by Task to see how much time each item uses
• Group by List or Folder to view workload by project

Experiment with groupings to see which visualization best supports your ClickUp reporting needs.

Use options on the ClickUp Time reporting card

Once the card is set up, there are several actions you can take directly from the widget.

Refresh and adjust settings

To keep data current, you can refresh the card at any time using the refresh control, if available in your Dashboard. You can also open the settings menu to:

• Update the date range
• Change sources
• Turn filters on or off
• Adjust grouping and layout

Resize and reposition in the Dashboard

Drag the corners of the card to resize it so your ClickUp Dashboard layout remains clear and readable. You can also drag and drop the card to a new position relative to other cards, such as task lists, charts, or goals.

Duplicate or remove the card

To create similar reports with different filters, you can duplicate the card when the Dashboard interface allows it. This is useful when you want one time report for billable work and another for non-billable work using the same source.

If the card is no longer needed, remove it from the Dashboard through the card menu. Deleting the card does not delete any underlying time entries or tasks in ClickUp.

Best practices for ClickUp time reporting

For accurate time analysis, combine good tracking habits with clear reporting design.

• Encourage team members to log time daily on their tasks.
• Use consistent naming for Lists and Folders so reports are easier to read.
• Create separate Dashboards for management, finance, and teams, each with tailored Time reporting cards.
• Save commonly used filter sets, when possible, so you can reuse them across reports.

These practices help you maintain reliable time data across ClickUp and make reporting more meaningful.

Learn more about the ClickUp Time reporting card

To explore every detail, including the latest interface changes and requirements, consult the official documentation for the Time reporting card directly from the provider at this Time reporting card article.

If you want strategic help implementing reporting structures, automation, or large-scale Workspace configurations, you can also work with optimization specialists such as Consultevo, who focus on building effective ClickUp setups for growing teams.

By combining accurate time tracking with a well-configured Time reporting card, you can turn raw time entries into clear insights about capacity, costs, and performance across your entire Workspace.

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