ClickUp Guide: Add Voice to PowerPoint

ClickUp can help you organize and manage every step of building a presentation, but you still need to know how to add voice-over to PowerPoint itself. This guide walks you through recording, editing, and exporting narration so your slides sound as polished as they look.

Follow these steps to create engaging voice-over presentations, then see how ClickUp fits into your workflow for planning, reviews, and collaboration.

Why Add Voice-Over to PowerPoint With ClickUp in Your Workflow

Adding audio narration lets your audience follow along without you being in the room. When you coordinate the process inside ClickUp, you can keep scripts, slide notes, and review tasks together in one place while using PowerPoint to handle the recording.

Use ClickUp to:

• Store and review presentation scripts before recording
• Assign deadlines for recording and editing audio
• Track stakeholder feedback on draft presentations
• Standardize your presentation process with reusable task templates

Once your workflow is organized in ClickUp, jump into PowerPoint to record your narration.

How to Add Voice-Over to PowerPoint

PowerPoint lets you record narration slide by slide or for the whole presentation. You can also insert existing audio files if you already recorded elsewhere.

Step 1: Prepare Your Slides and Script in ClickUp

Before you open PowerPoint, set up a simple project in ClickUp so the whole process is clear and repeatable.

1. Create a new List or Folder for your presentation project.

2. Add tasks for each major phase, such as:

   • Outline slides
   • Write script
   • Design visuals
   • Record voice-over
   • Review and revise
   • Export and share

3. Attach your PowerPoint file and draft script to the relevant tasks in ClickUp.

4. Use comments and @mentions to collect feedback on your script before you start recording.

Once your script is approved in ClickUp, move on to recording in PowerPoint.

Step 2: Record Voice-Over for the Entire Slideshow

If you want a continuous narration that follows your slide timing, use PowerPoint’s recording tools for the whole presentation.

1. Open your presentation in Microsoft PowerPoint.

2. Go to the Slide Show tab.

3. Click Record Slide Show. In newer versions, you may see Record on the ribbon, then choose From Beginning.

4. Check the options to record Slide and animation timings and Narrations if they are available.

5. Click Start Recording.

6. Speak clearly into your microphone. Advance the slides as you go so timings are captured with your narration.

7. When you reach the end, stop the recording and save your file.

Now your slideshow has built-in narration that plays when you present or export the file as a video.

Step 3: Record Voice-Over for Selected Slides

Sometimes you only need to update audio on a few slides. PowerPoint lets you record or re-record narration slide by slide.

1. Select the slide you want to narrate.

2. Go to the Insert tab.

3. Click Audio, then choose Record Audio.

4. Give your audio clip a descriptive name so you can recognize it later.

5. Click the Record button and start speaking.

6. When finished, click Stop, then OK.

7. A speaker icon appears on the slide. You can drag it to a less distracting position.

Repeat these steps for any slide that needs its own narration or updated audio.

Step 4: Insert an Existing Audio File

If you recorded your narration with a separate tool, you can insert the audio into PowerPoint.

1. Select the slide where you want the audio to begin.

2. Go to the Insert tab and click Audio.

3. Choose Audio on My PC (or the equivalent option in your version).

4. Browse to your audio file (such as MP3 or WAV), select it, and click Insert.

5. Position the audio icon, then configure playback settings in the Playback tab, such as:

   • Start automatically
   • Play across slides
   • Loop until stopped

This is useful when you have professionally recorded narration or background audio you want to reuse.

How to Edit and Manage Your PowerPoint Voice-Over

Once your narration is recorded, you may need to tweak it. PowerPoint provides basic tools to manage your audio clips.

Trim or Replace Audio Clips

To adjust mistakes at the beginning or end of a recording, use the trim feature.

1. Click the audio icon on the slide.

2. Go to the Playback tab.

3. Select Trim Audio.

4. Drag the green handle to set the new start point and the red handle to set the end point.

5. Click OK to save your changes.

If you need a completely new recording, simply delete the audio icon and follow the recording steps again for that slide.

Adjust Volume and Playback Settings

For better audio balance throughout your presentation, fine-tune playback options.

1. Select the audio icon.

2. In the Playback tab, adjust:

   • Volume (Low, Medium, High, or Mute)
   • Start (On Click or Automatically)
   • Play Across Slides if audio should continue past one slide
   • Loop until Stopped for continuous background tracks

3. Test your slideshow to confirm everything sounds right.

Exporting a PowerPoint With Voice-Over

After your narration is complete, you can share your presentation as a video so viewers do not need PowerPoint installed.

Export as a Video File

1. Open your narrated presentation.

2. Go to File > Export.

3. Select Create a Video.

4. Choose the video quality (such as Full HD).

5. Make sure the option to use recorded timings and narrations is enabled.

6. Click Create Video.

7. Choose a save location and click Save.

PowerPoint will generate a video that includes your slide timings and voice-over, ready to upload or share.

Managing Presentation Projects in ClickUp

While PowerPoint handles recording, ClickUp keeps your presentation project on track from idea to delivery.

Build a Repeatable Presentation Workflow in ClickUp

Create a template in ClickUp that includes tasks for:

• Brainstorming and outlining content
• Writing and reviewing the script
• Designing and updating slides
• Recording voice-over and collecting feedback
• Exporting and distributing the final video

Add custom fields for due dates, ownership, and presentation status so your team always knows what stage each deck is in.

Collaborate and Review Slides With ClickUp

Attach your latest PowerPoint file to a task in ClickUp so reviewers can comment in one central place. Use subtasks or checklist items to capture change requests, then update your slides and narration accordingly.

If you want professional support building repeatable, optimized ClickUp workspaces, you can learn more at Consultevo.

More Help on Adding Voice to PowerPoint

For a detailed walkthrough, including visuals and additional tips about PowerPoint’s recording tools, see the full guide on the ClickUp blog at how to add voice-over to PowerPoint.

Use PowerPoint for recording, keep your work organized in ClickUp, and you will have a reliable system for producing clear, consistent narrated presentations every time.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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