How to Export Ads Campaign Data from Hubspot
Exporting your ads campaign performance from Hubspot helps you analyze results in depth, share reports with stakeholders, and optimize your advertising strategy using spreadsheets or BI tools.
This step-by-step guide walks you through exporting data from the ads dashboard, customizing the columns, and downloading campaign metrics safely and efficiently.
Why export ads performance from Hubspot
When you export ad campaign data from Hubspot, you can:
- Review performance across longer time periods.
- Build custom pivot tables, charts, and dashboards.
- Combine Hubspot data with external platforms and internal reporting.
- Archive campaign history for compliance or record-keeping.
Because the ads tool stores rich performance metrics, an export gives your marketing and revenue teams a complete view for deeper analysis.
Accessing the ads dashboard in Hubspot
Before you can export, you need to open the central ads dashboard inside your Hubspot account.
- Sign in to your Hubspot portal with the appropriate permissions to view ads.
- In the main navigation bar, go to the Marketing section.
- Click Ads to open the ads dashboard.
The ads dashboard displays all connected networks and campaigns, including performance data such as impressions, clicks, contacts, and revenue where available.
How to export ads campaign data from Hubspot
Once you are on the ads dashboard, follow these steps to export the campaign data to a file you can analyze offline.
- In the top right corner of the ads dashboard, locate the Export button.
- Click Export to open the export options panel.
- Choose the export format supported by Hubspot, such as a spreadsheet file type.
- Confirm your email address if required, so the system can send the export link or file.
- Click Export again to generate and schedule the file.
Depending on the volume of data in your Hubspot ads account, the export may take a short time to process. You will typically receive an email with a download link or see a notification in your account when the file is ready.
Understanding what Hubspot ads exports include
The default exports from the Hubspot ads dashboard usually contain a comprehensive set of performance fields, which may include:
- Campaign name and ID.
- Ad group or ad set names where supported.
- Network (such as Google, Facebook, LinkedIn, or other connected platforms).
- Spend, impressions, and clicks.
- Click-through rates and cost per click.
- Contacts, customers, and attributed revenue when available.
These fields enable you to connect campaign-level outcomes to your overall marketing and sales performance as tracked inside Hubspot.
Customizing your Hubspot export with filters
Before exporting, you can narrow down which data appears in your file by using dashboard filters.
Common filters in the Hubspot ads dashboard include:
- Date range – select a custom period such as last 7 days, last 30 days, or a specific calendar range.
- Ad network – filter to only Google Ads, Facebook Ads, LinkedIn Ads, or other integrated networks.
- Campaign status – include active, paused, or closed campaigns.
- Account – choose a specific connected ad account if you manage several.
Apply these filters before clicking the export button to limit your Hubspot export to only the most relevant campaigns, saving time during analysis and keeping files manageable.
Choosing columns in your Hubspot ads export
In many views, Hubspot allows you to adjust which columns are visible. The export will generally reflect the current column configuration on the dashboard.
To optimize your export:
- On the ads dashboard in Hubspot, click the column settings or Edit columns control if available.
- Select the performance metrics you need, such as:
- Impressions, clicks, and spend.
- Cost-per-click and click-through rate.
- Contacts and customers influenced.
- Revenue or deal metrics associated with campaigns.
- Apply your column changes so the dashboard updates.
- Run the export again to generate a file that mirrors the selected fields.
This approach lets you tailor Hubspot exports for different reporting audiences, like executives, performance marketers, or finance teams.
Downloading and opening your Hubspot file
After the export is generated, you can download the file from the link provided by Hubspot.
- Open the email or in-app notification from Hubspot that confirms your export is ready.
- Click the secure download link to save the file to your computer.
- Open the file in your preferred tool, such as Excel, Google Sheets, or a BI platform.
Once the file is open, you can perform deeper analysis, build custom charts, or merge it with other marketing and sales datasets.
Best practices for managing Hubspot ads exports
To keep your reporting organized and reliable, follow these best practices when exporting ads campaign data from Hubspot:
- Use consistent naming – Save exports using a standard naming pattern, for example: hubspot-ads-export-YYYY-MM-DD.
- Store files securely – Keep exports in a shared, access-controlled location such as a team drive.
- Document filters – Note the filters and date range you used in Hubspot when creating each export, so comparisons over time stay accurate.
- Schedule regular exports – Export weekly or monthly to maintain a historical record for long-term analysis.
Troubleshooting common Hubspot export issues
If you run into issues exporting ads data in Hubspot, consider these checks:
- Verify you have sufficient permissions to view and export ads.
- Confirm that your ad accounts remain connected and authorized.
- Reduce the date range or filters if the export seems very large.
- Try generating a new export if the first download link expires.
For detailed, official instructions and any changes to functionality, review the Hubspot documentation on exporting ads campaign data here: Hubspot ads export help article.
Enhancing analytics beyond basic Hubspot exports
After you learn to export from Hubspot successfully, you can expand your analytics by combining exported files with other marketing data sources.
Many teams choose to blend Hubspot exports with:
- Web analytics tools such as Google Analytics.
- CRM records and offline sales data.
- Attribution reports from other marketing platforms.
If you need help building advanced dashboards or integrating Hubspot exports into a larger reporting framework, you can consult digital analytics specialists, such as the team at Consultevo, who support marketing and revenue operations teams.
Summary: export ads data efficiently from Hubspot
Exporting ads campaign data from Hubspot gives you flexible access to performance metrics for deeper reporting and optimization. By navigating to the ads dashboard, applying filters, choosing columns, and generating an export, you can produce clean files ready for analysis in spreadsheets or BI systems.
Use the steps in this guide to make your Hubspot exports consistent, accurate, and easy for your team to interpret, so you can turn advertising performance data into actionable insights and improved ROI.
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