How to Use ClickUp for RICE Prioritization

Using ClickUp to run RICE prioritization helps product teams turn long feature wishlists into clear, data-driven roadmaps. This how-to guide walks you through setting up RICE scoring, calculating scores, and organizing your product backlog step by step.

The RICE method—Reach, Impact, Confidence, Effort—lets you compare feature ideas using a simple formula so you always focus on the work that delivers the most value with the least cost.

What Is the RICE Framework in ClickUp?

RICE is a scoring framework for ranking projects, features, and experiments. When you slot it into ClickUp, it becomes a powerful, trackable system instead of a one-off spreadsheet.

RICE stands for:

• Reach: How many users will this affect in a specific time period?
• Impact: How strongly will it affect each individual user?
• Confidence: How sure are you about your Reach and Impact estimates?
• Effort: How much work is required from your team to deliver it?

The basic RICE formula is:

RICE Score = (Reach × Impact × Confidence) ÷ Effort

When you manage RICE inside ClickUp, each part of this formula becomes a custom field, letting you filter, sort, and visualize priorities throughout your workspace.

Prepare Your Workspace for ClickUp RICE Scoring

Before building a full RICE system in ClickUp, decide what type of work you want to prioritize. Common options include:

• New feature ideas
• Product roadmap initiatives
• Customer-requested enhancements
• Technical debt or internal tooling projects

Keep the scope small at first, then expand later as your team gets comfortable with the process.

Define Timeframe and Units for RICE in ClickUp

To keep RICE scoring consistent across your ClickUp tasks, decide:

• Timeframe for Reach (e.g., per quarter, per month)
• Impact scale (for example, 0.25, 0.5, 1, 2, 3)
• Confidence scale (for example, 50%, 80%, 100%)
• Effort unit (person-months, person-weeks, or story points)

Capture these definitions in a shared ClickUp Doc or task description so everyone scores features in the same way.

Set Up RICE Fields in ClickUp

The core of RICE prioritization in ClickUp is custom fields. Each field represents one part of the formula so your scores are transparent and easy to adjust.

Create Custom Fields for RICE in ClickUp

Follow these steps to build your RICE scoring system:

1. Create or open your feature list
   • Use a List dedicated to product ideas or roadmap items.
   • Switch to Table or List view to see many tasks at once.
2. Add custom fields for each RICE element
   • Reach – Number field (e.g., 1,000 customers per quarter).
   • Impact – Dropdown or number field using a scale such as:
     • 3 = Massive
     • 2 = High
     • 1 = Medium
     • 0.5 = Low
     • 0.25 = Minimal
   • Confidence – Percentage or number field (e.g., 50, 80, 100).
   • Effort – Number field showing team effort (e.g., person-months or points).
3. Add a RICE Score field
   • Create a Formula custom field.
   • Use a formula that multiplies Reach, Impact, and Confidence, then divides by Effort. For example:
     ((Reach * Impact * (Confidence / 100)) / Effort)
   • Adjust the expression to match the exact field names you use in ClickUp.

Once this is set, every task in your list automatically shows a RICE score whenever the four inputs are filled out.

Score Product Ideas with ClickUp RICE

With RICE fields in place, you can now estimate and compare tasks systematically. Doing this inside ClickUp keeps priorities connected to real work, not just a static spreadsheet.

Step-by-Step: Apply RICE Estimates in ClickUp

1. Gather feature candidates
   • Create a task in ClickUp for each idea, feature, or project.
   • Add a short description, acceptance criteria, and any relevant customer data.
2. Estimate Reach
   • Use usage data, signups, or customer segments.
   • Enter a numeric value that represents how many users will be affected in your chosen timeframe.
3. Estimate Impact
   • Pick a value from your impact scale in the Impact field.
   • Think about how much the feature will move your primary metric (e.g., activation, retention, revenue).
4. Set Confidence
   • Consider whether your data is strong, directional, or mostly assumption-based.
   • Set a Confidence percentage that matches how certain you are.
5. Estimate Effort
   • Work with engineering, design, and other teams.
   • Enter the total estimated effort across all people involved.

As you enter these values, ClickUp automatically generates a RICE score so you can instantly see which items rise to the top.

Sort and Visualize RICE Scores with ClickUp

Once your tasks have RICE scores, you can use ClickUp views and filters to organize your roadmap around the highest-value work.

Sort Tasks by RICE Score in ClickUp

To prioritize your list based on RICE score:

1. Open the List or Table view containing your RICE fields.
2. Locate the RICE Score column.
3. Sort the column in descending order, from highest score to lowest.

This surfaces the most promising ideas at the top so you can build your roadmap around them.

Build ClickUp Views for RICE-Based Roadmaps

Use ClickUp views to make your RICE priorities more actionable:

• Board view grouped by status or quarter to see which high-score tasks are planned, in progress, or shipped.
• Calendar view to visualize when RICE-prioritized initiatives will be delivered.
• Custom filtered views that only show tasks above a certain RICE threshold.

These views help your team quickly understand which features truly matter and when they will be tackled.

Use ClickUp RICE to Communicate and Revisit Priorities

RICE scoring is not a one-time event. Inside ClickUp, it becomes a living system your team can revisit as data changes and business goals evolve.

Share RICE Scores with Stakeholders in ClickUp

To communicate your roadmap decisions:

• Share read-only ClickUp views with leadership or cross-functional partners.
• Add comments to explain why certain tasks have a high or low score.
• Use custom fields in reporting to show how your roadmap aligns with business metrics.

Because everything lives in one place, anyone can see how RICE scores informed your priorities.

Regularly Update RICE Estimates in ClickUp

As new data appears, you can refine your RICE inputs directly in ClickUp:

• Increase Reach when adoption grows or more accounts request a feature.
• Adjust Impact if experiments show stronger or weaker results than expected.
• Change Confidence as you gather more research, tests, or customer interviews.
• Update Effort estimates based on technical discoveries or scope changes.

Every update recalculates the RICE score, so your priority order stays aligned with reality.

Enhance Your ClickUp RICE Workflow

You can deepen your RICE prioritization process with extra elements that still fit neatly inside ClickUp.

• Add tags for themes like onboarding, retention, or performance.
• Create automations to notify owners when a high-score item changes status.
• Attach user feedback or research documents to each task for context.

To extend your broader product operations beyond RICE, you can also explore specialist resources such as Consultevo for additional product management and workflow strategies.

Learn More About RICE and ClickUp

If you want a deeper dive into the theory behind RICE scoring and how it plays out in product teams, review the original guide that inspired this how-to, available at this RICE prioritization article. Then bring those concepts into your own ClickUp workspace using the steps above.

By combining a clear RICE framework with ClickUp views, fields, and automation, your team can prioritize faster, defend roadmap decisions with data, and consistently ship the work that matters most.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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