How to Review Video File Details in HubSpot

Managing video assets efficiently in Hubspot is essential for marketers who rely on video content across emails, pages, and knowledge bases. This guide walks you through how to open, review, and edit video file details in your file manager so you always know exactly where and how a video is used.

The steps below are based on the official documentation for reviewing video details and give you a structured, SEO-friendly overview you can follow in your daily content workflow.

Accessing Video Files in HubSpot File Manager

Before you can review detailed information, you need to locate your video inside the file manager. Only uploaded video files can display the dedicated video details panel.

1. Sign in to your HubSpot account with appropriate file permissions.

2. In the main navigation, go to Marketing > Files and Templates > Files (or open the file manager from any tool that references media).

3. Use the search bar or folder tree to find the specific video file you want to inspect.

4. Click the video thumbnail or file name to open the detailed file view.

Once you open the file, a side panel or detailed view will appear with multiple sections dedicated to video information, settings, and usage.

HubSpot Video Details Overview

When you open a video file in HubSpot, you can see a rich overview of the asset. This view helps you quickly understand how and where the file is being used.

Core File Information in HubSpot

The core file information section typically includes:

• File name – The current name of the video as stored in the file manager.
• File URL – The direct link you can use for embedding or sharing.
• File type and size – Useful for checking supported formats and bandwidth concerns.
• Upload date and user – Helps you track ownership and history of changes.

Depending on your subscription and feature set, you may also see additional metadata specific to HubSpot video hosting and optimization.

Where the Video Is Used in HubSpot

One of the most useful parts of the file details view is the usage information. This section indicates where your video appears across tools and content assets.

Typical usage information can include:

• Website pages and landing pages that embed or reference the video.
• Blog posts containing the video.
• Marketing emails or sequences that use the video.
• Knowledge base articles embedding the asset.
• Other HubSpot tools or modules that rely on that specific file URL.

This usage overview helps you avoid accidentally breaking important pages when editing or replacing the file.

Editing Video File Details in HubSpot

From the detailed file view, you can change certain attributes without re-uploading or re-embedding the video.

Rename and Organize Your HubSpot Video

To keep your video library organized, you can rename and move files directly from the details panel.

1. Click the Edit or pencil icon next to the file name to change it.

2. Update the name to something descriptive, including campaign, topic, or language details.

3. Save your changes to apply the new label across the file manager.

4. Optionally, move the file into a dedicated folder for campaign or channel organization.

Renaming files does not usually change existing embeds that rely on the file URL, but always verify usage before making large organizational changes.

Update Video Metadata in HubSpot

Depending on your setup, you may be able to edit metadata fields to improve accessibility and search performance:

• Title or internal label for easy identification.
• Description with context on what the video covers.
• Alt text or similar accessibility fields when used in specific modules.

Well-structured metadata helps your team quickly locate assets and supports consistent branding across campaigns.

Replacing an Existing Video File in HubSpot

Sometimes you need to update a video without manually editing every page or email where it appears. The replace function lets you swap the underlying media while keeping the same URL.

Steps to Replace a Video in HubSpot

1. Open the video file in the HubSpot file manager.

2. In the details panel, locate the option to Replace the file.

3. Select a new video from your computer that meets the same format requirements.

4. Confirm the replacement so the system updates the file behind the existing URL.

After replacement, every page, email, or article that used the original URL will now display the updated video, which is particularly helpful for product updates or compliance corrections.

Reviewing Embed and Sharing Options in HubSpot

The video details view typically exposes several options for using the file outside the file manager, including embed codes and direct links.

Copy Embed Code from HubSpot

If your account supports video embedding, you can usually access ready-made embed code from the file details panel.

1. Open the video file and locate the Embed or Share section.

2. Copy the provided embed code, often an HTML snippet or iframe.

3. Paste this code into supported modules, external websites, or custom templates.

Using this standardized embed code helps maintain analytics tracking and ensures the video renders correctly in supported browsers.

Share Direct Video Links from HubSpot

In addition to embed codes, you may need a direct URL to send to colleagues or partners.

• Copy the file URL from the details section.
• Share the link in chat, project management tools, or documentation.
• Use the URL with care if the file is not set to be publicly accessible.

Always confirm your privacy and access settings before distributing direct URLs widely.

Best Practices When Managing Videos in HubSpot

To get the most from the file manager, treat it as a centralized repository for video governance, not just storage.

• Use clear naming conventions that include campaign names, dates, or languages.
• Review usage before deletion to avoid broken embeds on important assets.
• Replace instead of re-embedding when you need to update content globally.
• Regularly audit metadata to keep descriptions and organization up to date.

If you want strategic help implementing these practices across a larger website or marketing operation, you can consult digital optimization specialists such as Consultevo for broader guidance.

Learn More from Official HubSpot Documentation

For the most detailed, always up-to-date instructions and feature notes, refer directly to the official knowledge base. You can review the full original guide on video file details here: Review your video file details in HubSpot.

By regularly checking the file details panel and following the steps above, you can keep your video library well organized, ensure embeds stay accurate, and manage changes across all your HubSpot-powered content with minimal effort.

Need Help With Hubspot?

If you want expert help building, automating, or scaling your Hubspot , work with ConsultEvo, a team who has a decade of Hubspot experience.

Scale Hubspot

“`