How to Turn On Default Meeting Reminders in HubSpot

Using HubSpot to manage online meetings is more effective when attendees receive reminder emails automatically. By enabling default meeting reminders, you reduce no-shows and keep prospects, customers, and teammates on track without manual follow-up.

This guide walks you through how to turn on default reminders for scheduling pages in your account so every new meeting link you create sends reminders by default.

What Default Meeting Reminders Do in HubSpot

Default reminders in the meetings tool are automated emails sent to invitees before a scheduled time. Once enabled, they apply to all newly created scheduling pages connected to your calendar.

Key points about default reminders:

• They are tied to individual scheduling pages you create.
• They help guests remember upcoming meetings and reduce missed bookings.
• You can still customize reminders for each page after creation.
• They only affect new scheduling pages created after the setting is turned on.

Understanding these basics makes it easier to configure the setting correctly and adjust reminders later as needed.

Where to Find Meeting Reminder Settings in HubSpot

The option to turn on default reminders lives inside the meetings tool settings. You will need access to your connected calendar and the meetings configuration area in your account.

Before you begin, make sure that:

• Your calendar is already connected to the meetings tool.
• You have permission to edit meeting link settings.
• You know which user account or scheduling pages you want to affect.

Once those prerequisites are in place, you can turn on the default reminder setting in just a few steps.

Step-by-Step: Turn On Default Meeting Reminders in HubSpot

Follow the steps below to enable default reminders for new scheduling pages in your account.

1. Navigate to the HubSpot Meetings Tool

1. Log in to your account.
2. In the main navigation bar, move to your Sales or Contacts area, depending on how your menu is organized.
3. Open the Meetings tool from the dropdown options associated with your calendar or sales tools.

Once you are in the meetings tool, you will see your existing scheduling pages and options to create new ones.

2. Open Meetings Settings in HubSpot

1. Look for a Settings icon or link within the meetings tool interface.
2. Select the settings option that controls how scheduling pages behave globally.
3. Locate the section related to reminders or scheduling page defaults.

This area manages preferences that will apply to new pages created later, not pages you already built in the past.

3. Turn On Default Meeting Reminders

1. In the settings area, find the option labeled for default meeting reminders or reminder emails.
2. Enable the toggle or checkbox that turns reminders on by default.
3. Review any visible reminder timing settings (such as sending an email a set time before the meeting).
4. Click Save or Apply to store your changes.

From this point forward, every new scheduling page you create will have reminder emails turned on automatically, using the default settings defined in your account.

How Default Reminders Affect New Scheduling Pages in HubSpot

After you enable the setting, reminders will be active on all new scheduling pages that you create in the meetings tool. This behavior helps standardize attendee communication without requiring manual configuration for every link.

Important behaviors to keep in mind:

• Only new pages: Existing scheduling pages keep their current reminder configuration. The setting does not retroactively edit older pages.
• Editable per page: When you create or edit a scheduling page, you can still adjust reminder timing or disable reminders for that specific link.
• Consistent defaults: Your team members can rely on a consistent baseline experience whenever they spin up new meeting links.

If you later decide that you no longer want reminders turned on automatically, you can return to the same settings area and turn the default reminder setting off.

Editing Reminders on Individual HubSpot Scheduling Pages

Even after you enable default reminders, you might want unique settings for specific scheduling pages, such as VIP demos or internal sessions.

Adjust Reminders on a Single Meeting Link

1. Go back to the Meetings tool.
2. Locate the scheduling page you want to edit.
3. Open the page configuration or edit screen.
4. Find the reminder section inside that page’s settings.
5. Change the timing, add more reminders if available, or disable reminders for that page only.
6. Save your updates.

This flexibility lets you keep a strong global default while tailoring reminders to specific types of meetings when needed.

Best Practices for Using HubSpot Meeting Reminders

To get the most value from your reminder emails, consider these simple practices when configuring settings across your account:

• Choose practical timing: Common reminder windows include one day before the meeting and one hour before the start time.
• Keep copy concise: Reminder content should clearly confirm date, time, and any required preparation.
• Align with your sales process: Use consistent language across scheduling pages created by your team.
• Monitor no-show rates: Track whether enabling reminders reduces missed meetings over time.

As your process evolves, adjust default settings and individual scheduling pages to match updated expectations.

Why Turning On HubSpot Meeting Reminders Matters

Enabling default reminders saves time and keeps communication consistent. Instead of relying on manual emails or calendar nudges, every new scheduling page you create will send reminders automatically based on your configuration.

This improves the experience for:

• Prospects: They receive clear, timely notifications and links to join.
• Customers: They are less likely to forget account reviews or onboarding sessions.
• Your internal team: Reps spend less time chasing confirmations and more time on higher-value work.

When combined with other tools and services, such as CRM customization or automation consulting from providers like Consultevo, meeting reminders become part of a broader, reliable engagement strategy.

Learn More About HubSpot Meeting Reminders

For detailed, official product information, configuration screenshots, and the latest updates to features, you can review the original documentation directly from the platform’s knowledge base.

To see the official instructions, visit the support article on turning on meeting reminders by default here: HubSpot meeting reminders documentation.

By following the steps above and reviewing the official reference, you can confidently configure default meeting reminders and ensure that your scheduling pages support reliable, professional communication with every attendee.

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