Time Tracking Automation in Make.com

Automating time tracking with make.com helps you capture work hours automatically, reduce manual data entry, and keep your projects on schedule and on budget. This step-by-step guide explains how to build time tracking workflows using the official make.com time tracking integrations page as a reference.

The process centers around connecting tools you already use for tasks, communication, and project management, then turning their activity into structured time logs.

What You Need Before You Start in Make.com

Before building your first scenario, prepare a few essentials so make.com can reliably track time across your apps.

• Active make.com account with access to the Scenario editor.
• Accounts for the time tracking tools you plan to integrate (for example, Toggl Track, Harvest, Clockify, or similar services listed on the official make.com time tracking page).
• Access to your project or task management tools, such as ClickUp, Asana, Trello, or Jira.
• Clear rules for when time should start, stop, and how it should be categorized.

With these pieces in place, you can set up scenarios that trigger whenever work is created, updated, or completed, and then log that time in a dedicated tracker.

How Make.com Handles Time Tracking Scenarios

A scenario in make.com is a visual workflow composed of modules. For time tracking, modules usually represent triggers (events in your apps) and actions (creating or updating time entries).

In most time tracking scenarios you will:

• Listen for activity in a work app.
• Translate that activity into a time record.
• Send the record to a time tracking or reporting tool.

The specific modules you use depend on which tool you select on the make.com time tracking integrations page.

Step-by-Step: Build a Time Tracking Scenario in Make.com

Follow these steps to create a basic automated time tracking scenario.

Step 1: Plan Your Time Tracking Workflow in Make.com

Start by defining exactly what you want automated. Common choices include:

• Log time when a task is moved to an “In Progress” column.
• Track support time for new tickets created in your help desk system.
• Record billable hours for every completed task in a project board.

Decide how you want to group time entries, such as by client, project, task type, or assignee. This mapping will guide how you configure your modules in make.com.

Step 2: Create a New Scenario in Make.com

1. Log in to your make.com dashboard.
2. Click the option to create a new scenario.
3. Open the visual editor where you will add modules.

At this point, you will see a blank canvas where you can choose the first app and trigger event that should start the time tracking workflow.

Step 3: Add a Trigger Module from a Work App

The trigger tells make.com when to start tracking time. Choose an app you already use to manage tasks or communication, such as:

• Project management tools (e.g., boards, lists, tasks).
• Support or ticketing platforms.
• Spreadsheet-based logs.

1. Click the plus icon to add a module.
2. Select the source app and the trigger event, such as “New task,” “Task moved,” or “New ticket.”
3. Connect your account and authorize make.com to read activity from that app.

Use filters in the trigger configuration to limit which tasks should generate time entries (for example, only certain projects or labels).

Step 4: Map Data for Time Entries in Make.com

Next, you need to decide what information from the trigger should become fields in your time tracking tool. Typical data mappings include:

• Task name mapped to a time entry description.
• Project or board name mapped to the project field.
• Assignee mapped to the user or team member.
• Labels or custom fields mapped to billable or non-billable flags.

In the scenario editor, use the data mapping panel to drag fields from the trigger to the corresponding fields used in your time tracking integration module.

Step 5: Add the Time Tracking App Module in Make.com

1. Click the plus icon after your trigger module.
2. Select the time tracking app you chose from the make.com time tracking directory.
3. Pick an action such as “Create time entry” or “Start timer.”

Connect the account for that time tracking service and grant access so make.com can write entries. Then, configure the module:

• Map the description, project, and user fields from your trigger data.
• Specify start and end times, or configure duration based on your business rules.
• Apply tags or labels to help with downstream reporting.

Test the module to confirm that a sample task or ticket correctly generates a time entry.

Step 6: Add Filters, Routers, and Additional Steps

Many time tracking workflows benefit from extra logic in make.com, such as:

• Filters to skip non-billable work or internal tasks.
• Routers to send entries to different projects or clients depending on task fields.
• Formatting tools to adjust dates, times, or text formats.
• Notification modules to post a message in chat when time is logged automatically.

By combining these tools, you can create fine-grained control over which activities are tracked and how they are categorized.

Step 7: Schedule and Activate Your Make.com Scenario

1. Set the schedule for the scenario, such as “Immediately” for near real-time or a regular interval for batch processing.
2. Turn the scenario on.
3. Trigger a test event in your source app and confirm a time entry appears in your tracking tool.

Monitor the first runs closely and adjust filters, mappings, or conditions as needed to ensure accurate and complete logging.

Popular Use Cases for Make.com Time Tracking

On the official time tracking integrations page, make.com highlights multiple ways to combine tools. While each stack is different, common patterns include:

• Connecting project boards to a central time tracker for unified reporting.
• Logging support time from every new help desk ticket.
• Aggregating tasks from different apps into one timesheet.
• Sending summarized time data to a spreadsheet for financial review.

These examples help you design workflows tailored to your own toolset while still relying on the same basic scenario structure in make.com.

Best Practices for Reliable Time Tracking in Make.com

To keep your automations accurate and useful, follow these recommendations:

• Standardize project and client naming across all integrated apps.
• Use labels or custom fields to distinguish billable and non-billable work.
• Build a test scenario in make.com before rolling out to your whole team.
• Log a small sample of tasks at first and verify that time entries match expectations.
• Review time tracking reports regularly to catch misclassified work.

If you need broader automation strategy or implementation support around make.com and time tracking, specialized consultancies such as Consultevo can help you design scalable workflows.

Start Automating Time Tracking with Make.com

By connecting your existing apps through make.com, you can capture work as it happens, automatically translate it into structured time entries, and reduce the burden of manual timesheets. Use the time tracking integrations page to choose the tools that match your stack, then follow the steps above to assemble triggers, mapping, filters, and actions into a reliable scenario.

Once active, your make.com scenarios will continuously log time in the background, freeing your team to focus on high-value work while still delivering precise data for billing, payroll, and performance analysis.

Need Help With Make.com?

If you want expert help building, automating, or scaling your Make scenarios, work with ConsultEvo — certified workflow and automation specialists.

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