How to Manage Website Projects with ClickUp Templates
ClickUp can streamline every phase of a website project by mirroring and improving Asana-style templates. By structuring lists, tasks, custom fields, and views, you get a repeatable system that keeps requirements clear, timelines realistic, and stakeholders aligned.
This how-to guide walks through setting up a complete website project framework inspired by the structure shown in the Asana website project templates article at clickup.com.
Plan Your Website Project Structure in ClickUp
Start by defining where your work will live and how it will be organized before you create any tasks. This ensures your team knows exactly where to look for information.
Create a Website Space or Folder in ClickUp
- Create a dedicated Space (or Folder) named something like “Website Projects”.
- Add a Folder for each major website initiative, such as “New Site Launch” or “Website Redesign”.
- Within each Folder, plan multiple Lists to match your process stages.
Typical Lists for a website project include:
- Discovery & Strategy
- Information Architecture
- Design
- Content
- Development
- QA & Launch
- Post-Launch Optimization
Use ClickUp Custom Fields for Website Details
To keep specifications visible, configure Custom Fields on your Lists. This lets you track details similar to structured briefs you might store in Asana.
Helpful Custom Fields include:
- Page Type (Homepage, Landing Page, Blog, Product Page, etc.)
- Priority (High, Medium, Low)
- Owner (Content, Design, Dev, SEO)
- Platform (WordPress, Webflow, Shopify, Custom)
- Status (Draft, In Review, Approved, Ready for Dev, Live)
- Due Date and Launch Target
Build a Reusable ClickUp Website Project Template
Instead of rebuilding your structure every time, create a master template. This is the equivalent of a polished Asana template but with more flexible views.
Map Core Phases into a ClickUp Template
Within your master Folder, add Lists that represent the main phases and common deliverables of a website project.
For each List, add sample tasks like:
- Discovery & Strategy
- Kickoff meeting and stakeholder interviews
- Analytics and SEO audit
- Competitive review
- User persona definition
- Project goals and KPIs definition
- Information Architecture
- Sitemap creation
- Navigation structure approval
- Page templates inventory
- Wireframes for key templates
- Design
- Style tile or moodboard
- Homepage mockups
- Core template design (blog, product, landing)
- Mobile and responsive design checks
- Content
- Content audit of existing site
- Content strategy and tone of voice
- Copywriting for priority pages
- SEO optimization for titles and meta descriptions
- Development
- Set up environment or CMS
- Implement templates and components
- Integrations and forms
- Performance and accessibility checks
- QA & Launch
- Cross-browser and device testing
- Content proofing
- Final SEO checks and redirects
- Go-live and post-launch monitoring
Add Detailed Subtasks in ClickUp
Each main task can include subtasks to break down the work and reflect the granular workflow shown in Asana templates.
Example for “Homepage Design”:
- Gather brand assets and guidelines
- Confirm messaging hierarchy with stakeholders
- Create low-fidelity wireframe
- Design high-fidelity desktop layout
- Design responsive mobile layout
- Collect feedback and iterate
- Finalize assets for development
Use checklists inside tasks for simple action items that do not need their own subtasks, such as “Link to Figma file” or “Attach final copy doc”.
Set Up ClickUp Views for Website Teams
Different roles need different perspectives on the same project. Views in ClickUp make this simple.
List and Table Views for Project Owners
Project managers often need a data-heavy overview similar to spreadsheet-style Asana views.
Use List or Table views to:
- See all tasks with owners, due dates, and statuses
- Filter by phase, such as only Content or Development
- Sort by priority or upcoming deadlines
- Bulk edit assignees or due dates when timelines change
Board View in ClickUp for Kanban Flow
Board view helps designers, developers, and content creators move work through a clear pipeline.
Configure columns such as:
- Backlog
- In Progress
- In Review
- Approved
- Ready for Launch
- Done
Drag tasks across columns as they advance. This visualizes progress and prevents bottlenecks.
Calendar and Gantt Views for Timelines
Website initiatives often have hard launch dates. Use Calendar and Gantt views in ClickUp to understand dependencies and timing.
Key actions:
- Assign start and due dates to all time-bound tasks
- Set dependencies (for example, design must finish before development)
- Use Gantt view to adjust schedules when something slips
- Share read-only timeline views with stakeholders
Collaborate and Communicate in ClickUp Tasks
Website projects involve cross-functional collaboration. Keeping conversation attached to tasks avoids scattered chats and missing context.
Use Comments and Proofing
Within each task:
- Tag teammates to request feedback or approvals
- Attach design files or link to external tools
- Use nested comments to keep discussions organized
For design reviews, take advantage of built-in proofing or image markup features so feedback is anchored to specific elements.
Standardize Templates for Recurring Work
Many website tasks repeat across projects: blog templates, landing pages, or feature pages. Turn your best-structured tasks and Lists into templates inside ClickUp.
- Configure one task or List with fields, subtasks, and descriptions.
- Save it as a template with a clear name like “Landing Page Build Template”.
- Apply the template every time you create a similar page or campaign.
This ensures every new website effort follows the same proven process while staying flexible enough to adapt.
Improve Your Website Workflow with ClickUp Insights
Analyze how work flows through your system so you can refine your template over time.
- Review which phases cause the most delays
- Check if approval steps are clear and limited to the right people
- Track how many tasks are blocked and why
- Adjust statuses, Custom Fields, or Lists when patterns emerge
You can pair this with expert guidance from optimization consultants such as Consultevo to refine your processes and reporting.
Next Steps for Your ClickUp Website Template
Using the structure inspired by the Asana website project templates article on clickup.com, you can quickly build a robust website project framework in ClickUp.
To implement this today:
- Create a dedicated Space or Folder for website projects.
- Set up Lists for each major phase of your workflow.
- Add core tasks and subtasks for strategy, design, content, development, and QA.
- Configure Custom Fields for priorities, owners, page types, and statuses.
- Save your structure as a reusable template for future projects.
Once your system is in place, every new website initiative can follow the same clear steps, giving your team a predictable, repeatable path from idea to launch inside ClickUp.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.
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