How to Use ClickUp as a Webflow Alternative

ClickUp can support your entire website project lifecycle as a powerful alternative to Webflow and similar tools, helping you plan, organize, and manage every task from idea to launch.

This how-to guide walks you step-by-step through setting up ClickUp to manage web design and development projects, using best practices inspired by popular Webflow alternatives.

Why Use ClickUp to Manage Website Projects

Traditional site builders focus on visual design. ClickUp adds the missing layer of project management so you can coordinate content, design, development, and QA in one place.

With the right setup, you can:

• Capture and prioritize website requirements
• Plan sprints and launches
• Collaborate with designers, developers, and marketers
• Track bugs, feedback, and revisions

Instead of switching between multiple tools, ClickUp keeps your site work centralized and visible.

Step 1: Create a ClickUp Workspace for Websites

Start by creating a dedicated Workspace or Space for website projects so everything stays organized.

1. Create a new Space and name it something like Website Projects.

2. Add Folders for key categories, for example:

   • New Website Builds
   • Redesigns and Migrations
   • Landing Pages
   • Maintenance and Optimization

3. Within each Folder, create Lists for individual sites or campaigns, such as a List for each client or brand website.

This structure lets you manage multiple sites while keeping each build clearly separated in ClickUp.

Step 2: Build Web Project Templates in ClickUp

To avoid reinventing the wheel with every new site, create repeatable project templates inside ClickUp.

Core Tasks to Include in a ClickUp Template

Base your template on the major phases common to Webflow alternatives and other site builders:

• Discovery & Strategy
  • Stakeholder interviews
  • Competitive analysis
  • Site goals and KPIs
  • Initial sitemap
• Content & Information Architecture
  • Content inventory
  • SEO keyword research
  • Page outlines and wireframes
  • Copywriting tasks per page
• Design
  • Style guide and design system
  • Homepage mockups
  • Core template designs (blog, product pages, etc.)
• Development & CMS Setup
  • Component setup
  • Page builds
  • Form and integration setup
• Testing & Launch
  • Cross-browser testing
  • Mobile responsiveness checks
  • Performance optimization
  • Launch checklist and DNS changes

Turn this into a ClickUp task template so every new website launches with the same reliable base process.

Step 3: Use ClickUp Views to Mirror Webflow Workflows

Web design tools emphasize visual flows. You can mirror that in ClickUp using multiple views.

Recommended ClickUp Views for Web Projects

• List View

  Use List view to see all tasks grouped by phase, such as Discovery, Design, Development, and QA.

• Board (Kanban) View

  Create columns like Backlog, In Progress, In Review, Blocked, and Done. Drag tasks across stages as work moves forward.

• Calendar View

  Display due dates, content deadlines, and launch dates on a shared calendar so every stakeholder can see upcoming milestones.

• Gantt View

  View dependencies between content, design, and development tasks as a timeline so you can plan realistic Webflow or alternative builds.

Switching between these views in ClickUp gives you a complete picture of your website schedule and progress.

Step 4: Set Up Custom Fields in ClickUp for Website Data

Custom Fields let you store the important details every website project needs without cluttering task names.

Useful ClickUp Custom Fields for Sites

• Page Type (Landing, Blog, Product, Docs, etc.)
• Priority (High, Medium, Low)
• SEO Status (Not started, In progress, Ready for review, Approved)
• Environment (Staging, Production)
• Owner (Design, Dev, Content, Marketing)

Attach these to your web project Lists so everyone knows what each task represents and how it fits into the bigger picture inside ClickUp.

Step 5: Manage Content Production in ClickUp

While Webflow alternatives focus on layouts, ClickUp can manage the entire content workflow that feeds your site.

1. Create a Content List under each website project.

2. Make one task per page or article, with subtasks for:

   • Outline
   • Draft
   • Internal review
   • SEO edits
   • Final approval

3. Use Custom Fields for target keyword, word count, and URL slug.

4. Attach briefs, reference links, and design notes directly in each task.

As copy is approved, your Webflow or similar builder team can reference ClickUp tasks to build and launch pages correctly.

Step 6: Track Design & Development Work in ClickUp

Designers and developers can keep everything organized and traceable without leaving ClickUp.

Design Collaboration in ClickUp

• Attach design files or prototypes to design tasks.
• Use comments to capture feedback and change requests.
• Set statuses like Drafting, In Review, and Approved.

Development Tracking in ClickUp

• Create tasks for each component, template, or integration.
• Use subtasks for front-end, CMS, and integration details.
• Link related bug or QA tasks so issues stay connected to original work.

This helps ensure that every change in Webflow or other platforms has a visible history and context inside ClickUp.

Step 7: Run QA and Launch Checklists in ClickUp

Before a new site or page goes live, your team can rely on ClickUp checklists so nothing is missed.

Example ClickUp Launch Checklist

• All critical pages tested on major browsers
• Mobile layouts verified for key breakpoints
• Forms tested and connected to CRM or email tools
• SEO basics (titles, meta descriptions, alt text) confirmed
• Performance and speed checks completed
• Redirects and 404s tested after go-live

Store this as a checklist template in ClickUp, then attach it to each release or launch task.

Step 8: Report on Website Progress With ClickUp Dashboards

Dashboards turn ClickUp data into clear reports for stakeholders, even if they never log into your builder platform.

• Use widgets to show task status by phase (Design, Dev, QA).
• Track upcoming due dates for content, design, and launches.
• Display workload by assignee to avoid bottlenecks.

Dashboards make it easy for clients and leadership to understand progress without manually pulling updates from your Webflow or alternative platform.

Using ClickUp Alongside Webflow Alternatives

Many teams combine a visual builder with ClickUp for planning and coordination. For deeper strategy support or implementation help, you can work with agencies like Consultevo, which specialize in digital operations and project management systems.

To compare how Webflow and other builders stack up in detail, review the breakdown of Webflow alternatives on the original source guide and adapt your ClickUp setup to match the tools you use.

Next Steps for Optimizing Your ClickUp Setup

Once your first website project is running smoothly, iterate on your ClickUp workflows:

• Refine templates as you learn from each launch.
• Add automations to update statuses, assign reviewers, or move tasks when fields change.
• Standardize your Custom Fields across all website Lists.
• Expand your Dashboards to cover SEO, content velocity, and release cadence.

By continuously improving how you manage work in ClickUp, your team can ship higher-quality sites faster, regardless of which visual builder or platform you use.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

Get Help

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