Boost Productivity with Make.com and ClickUp Automation

If you are overwhelmed by project management and recurring work, make.com can help you automate ClickUp and build a repeatable productivity system that saves hours every week.

This how-to guide is based on a real-world setup that connects ClickUp with powerful automation workflows. You will see how to turn chaotic to-do lists into a clear, automated pipeline using make.com scenarios.

Why Use Make.com for ClickUp Workflows

Many teams start managing projects in ClickUp, then quickly run into the same problems:

• Too many lists and boards to monitor
• Recurring tasks that are easy to forget
• Manual updates across spaces and folders
• Difficulty keeping personal and work tasks aligned

By introducing make.com into the mix, you can:

• Automate recurring ClickUp tasks
• Synchronize tasks across lists and spaces
• Create consistent processes for every new task
• Build a central hub that manages work from several apps

The original setup described in the source article uses ClickUp as the front-end and make.com as the automation engine that keeps everything organized.

Core Concepts Behind the Make.com Productivity System

Before you start building, it helps to understand the structure of the ClickUp workspace that make.com will automate. The system is divided into clear areas that separate planning from execution.

Planning Versus Execution in ClickUp

The workspace is split into two main parts:

• Planning area – for ideas, backlog, someday/maybe, and high-level planning.
• Execution area – for tasks that are ready to be worked on, organized by context or project.

Make.com scenarios move tasks between these two areas as they become active, due, or recurring. This means you can plan freely without worrying about when a task will show up in your daily view.

Key Lists Used with Make.com

In the original how-to system, several ClickUp lists play specific roles:

• Inbox / Capture – where new ideas and tasks are quickly added.
• Backlog – where unprioritized items live until they are scheduled.
• Areas of responsibility – ongoing domains like Work, Personal, Learning.
• Projects – temporary, outcome-based initiatives.
• Routines – recurring checklists and habits.

Make.com connects these lists, creates tasks on a schedule, and keeps everything flowing according to rules you define.

Setting Up Your ClickUp Workspace for Make.com

To follow the original configuration, first prepare ClickUp so that make.com has a clear structure to work with.

Step 1: Create Your Spaces and Folders

1. Create a Planning space in ClickUp.
2. Inside it, add folders for Backlog and Projects.
3. Create an Execution space.
4. Inside it, add folders such as Today, Next Actions, and Waiting.

Each folder will contain lists that represent specific categories or workflows. This clear separation helps make.com target the right lists with each scenario.

Step 2: Define Custom Fields and Tags

The original system relies on a few simple properties that make.com can read and update:

• Priority custom field
• Context (such as Home, Office, Computer)
• Energy level or similar helper fields
• Tags for routine, one-off, or project-related tasks

By using consistent fields and tags, your make.com scenarios can filter tasks and apply different automations depending on their type.

Connecting ClickUp to Make.com

With the structure in place, you can now connect ClickUp to make.com and start building scenarios.

Step 3: Add ClickUp Connection in Make.com

1. Log in to your make.com account.
2. Create a new scenario.
3. Add the ClickUp module as the first step.
4. Authorize access to your ClickUp workspace.
5. Select the workspace, space, and lists you created earlier.

Once connected, make.com can watch your lists for new or updated tasks and perform actions in response.

Step 4: Build a Recurring Task Scenario with Make.com

One of the most useful examples in the source setup is a scenario that manages recurring routines.

1. Create a new scenario in make.com.
2. Add a Scheduler module that runs daily or hourly.
3. Connect it to a ClickUp Search Tasks module that filters for routine tasks.
4. Use a Router to handle different routines (daily, weekly, monthly).
5. Add Create Task or Update Task modules to place the tasks into the correct Execution lists.

This way, your routines automatically appear in Today or Next Actions without manual duplication or rescheduling.

Advanced Make.com Scenarios for ClickUp

Once the basics work, you can extend the system with more advanced automation using make.com.

Automating Task Lifecycles with Make.com

The original implementation uses several patterns:

• When a task moves to a specific status, make.com updates its list or folder automatically.
• When a due date approaches, make.com can move the task into Today.
• When a project is completed, related tasks can be archived or moved to a Review list.

These lifecycle rules keep ClickUp tidy without requiring constant manual clean-up.

Using Make.com with Other Apps

The source setup also demonstrates how make.com can integrate ClickUp with other tools, for example:

• Capturing tasks from forms or notes apps and sending them to the ClickUp Inbox.
• Creating ClickUp tasks when new items appear in communication tools.
• Syncing deadlines with calendar services.

Because make.com supports hundreds of apps, you can gradually connect more parts of your work without changing your core ClickUp structure.

Practical Tips for Maintaining Your Make.com System

As your automated workspace grows, follow these best practices derived from the original guide.

• Start with one or two key scenarios such as recurring routines and daily planning.
• Use naming conventions for ClickUp lists and make.com scenarios so you can recognize their purpose quickly.
• Test with sample tasks before turning on scheduling in make.com.
• Review logs inside make.com to catch errors early.
• Document your workflows so teammates can understand and extend them.

If you need strategic help designing scalable automations or AI-enhanced workflows, you can also consult specialists such as Consultevo, who focus on systems design and automation strategies.

Resources and Next Steps

The full inspiration and original walkthrough for this ClickUp automation system can be found on the make.com how-to guide: ClickUp and Integromat productivity to the next level.

From here you can:

• Replicate the structure in your own ClickUp workspace.
• Use make.com to build recurring task and lifecycle scenarios.
• Gradually connect other apps to centralize your work.

By combining a clear ClickUp architecture with targeted make.com automations, you create a flexible system that grows with your projects, reduces manual effort, and keeps your focus on meaningful work instead of repetitive admin.

Need Help With Make.com?

If you want expert help building, automating, or scaling your Make scenarios, work with ConsultEvo — certified workflow and automation specialists.

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