How to Share in ClickUp on the Mobile App

The ClickUp mobile app makes it easy to share work with your team while you are on the go. This guide explains how to share Folders, Lists, and tasks from your device, adjust permissions, and keep control of what people can see and edit.

Using the mobile sharing options, you can quickly invite teammates, clients, or guests, and ensure sensitive items stay private when needed.

Before You Share in ClickUp

Sharing in the ClickUp mobile app follows the same privacy rules as the web app. Understanding these basics helps you avoid granting more access than intended.

• Private items stay visible only to people who already have access.
• You can share with individuals, Teams, or Spaces, depending on your workspace setup.
• People must have a relevant Workspace or Space role to gain access when you share.
• Permissions determine whether someone can view, comment, or edit items.

For a deeper breakdown of sharing logic and privacy levels, see the full documentation on the official ClickUp help page.

Share Folders in ClickUp on Mobile

You can share an entire Folder in the ClickUp mobile app. This is useful when you want multiple people to access all Lists and tasks inside that Folder.

Open the Folder menu in ClickUp

1. Open the mobile app and navigate to the Spaces view.
2. Find the Space that contains the Folder you want to share.
3. Tap the Folder name to open it.
4. Tap the three-dot menu icon associated with the Folder.

Share a Folder and set permissions

1. From the Folder menu, tap Share or the share icon.
2. Search for the people or Teams you want to invite.
3. Select the appropriate permission level, typically one of the following:
   • View only to keep work read-only.
   • Comment to allow feedback without structural changes.
   • Edit to let collaborators update tasks and Lists inside the Folder.
4. Confirm your selection to apply the sharing settings.

Everyone you invite will now see the Folder and its contents according to the level of access you granted in ClickUp.

Share Lists in ClickUp on the Mobile App

When you only want to share a specific flow of tasks, you can share a List instead of a whole Folder in ClickUp.

Access the List sharing options

1. Open the app and go to the Space and Folder that contain your List.
2. Tap the List you want to share.
3. Tap the three-dot menu icon for that List.
4. Select Share from the menu.

Choose who can access the List in ClickUp

1. In the share panel, search for users, Teams, or groups.
2. Tap the person or Team you want to invite.
3. Assign a permission level that matches their role in the workflow.
4. Save your changes to update access for that List.

Sharing a List limits access to only those tasks, which is useful when you need to keep the rest of the Folder private inside ClickUp.

Share Tasks in ClickUp on Mobile

Task-level sharing lets you control visibility at a very granular level in ClickUp. You can give collaborators access to one task without granting access to the entire List or Folder.

Open a task to share in ClickUp

1. Use search, filters, or navigation to open the task.
2. Once the task is open, look for the share or user icon near the top of the screen.
3. Tap that icon to open the sharing options.

Invite people to a task

1. In the share screen, search for the person or Team to invite.
2. Tap their name to add them as a collaborator.
3. Pick the appropriate permission level for that task.
4. Confirm the update to finalize sharing.

Always double-check the privacy of the parent List or Folder, because existing workspace rules can influence who ultimately sees the task in ClickUp.

Manage Sharing and Permissions in ClickUp

After you share Folders, Lists, or tasks, you may need to adjust or remove access. The ClickUp mobile app supports basic management of these settings.

View who has access

1. Open the relevant Folder, List, or task.
2. Tap the share icon or menu option again.
3. Review the list of people and Teams who currently have access.

Update or remove access in ClickUp

1. Next to a person or Team, change the permission level to upgrade or downgrade their access.
2. To remove access entirely, tap the remove or delete icon, if available.
3. Save your changes so they take effect across the workspace.

For complex permission strategies or workspace-wide rules, you may want to review your role configuration in the web app alongside the mobile settings.

Best Practices for Sharing in ClickUp

To keep your workspace organized and secure, follow these recommended habits whenever you share items in ClickUp on mobile.

• Start with the smallest scope: Share a task or List instead of a whole Folder when working with external clients.
• Use Teams for recurring collaborations: Add Teams when you regularly share the same work with multiple people.
• Limit edit access: Reserve edit permissions for owners and core contributors; use view or comment for most stakeholders.
• Review access regularly: Periodically check who can see sensitive Folders and Lists.

Adopting these practices keeps your ClickUp workspace clean, secure, and easier to maintain over time.

Learn More About Optimizing ClickUp

If you want help designing more efficient processes or integrating your mobile workflow, you can explore consulting resources such as Consultevo, which focuses on productivity systems and tooling.

For more detailed technical information, examples, and edge cases related to sharing, always refer back to the official ClickUp mobile sharing guide.

By following the steps in this article, you can confidently share Folders, Lists, and tasks in ClickUp from your mobile device, collaborate in real time, and keep your workspace permissions under control wherever you work.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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