How to manage app connections in Zapier

Zapier lets you connect your favorite apps so they can share data and run automated workflows. To keep those workflows secure and reliable, it is important to know how to connect, manage, test, and remove your app connections inside Zapier.

This how-to guide walks you through the full lifecycle of app connections, from adding a new app to disconnecting one you no longer need.

Access your Zapier app connections

Before you can change any settings, you need to open the area where all your connected apps live in Zapier.

1. Sign in to your Zapier account.
2. From the left navigation, open the section labeled for managing connected apps or account connections.
3. Review the list of apps that currently have access to your Zapier account.

On this page, you can search for a specific app, open its details, or add new connections.

Connect a new app to Zapier

When you want to build a new Zap and use a tool that is not yet connected, you first need to authorize it in Zapier.

1. Open the app connections area inside Zapier.
2. Select the option to Connect a new account or similar for the app you want to use.
3. In the search field, type the name of the app you want to connect.
4. Click the app in the results to start the connection flow.
5. In the popup window, sign in to your app account if needed.
6. Review the requested permissions and authorize access.

After you confirm, the new connection appears in your list of available accounts for that app in Zapier.

Understand connection permissions in Zapier

Each app connection defines what Zapier can see and do on your behalf. When you grant access, the app typically shares an API token or OAuth authorization with Zapier.

• Some apps grant read-only access, allowing Zapier to pull data but not modify anything.
• Others grant read and write access so Zapier can create, update, or delete items.
• Certain apps support scoped permissions, which limit Zapier to specific resources, such as a single workspace or project.

If you are unsure about what an integration allows, open the app connection details in Zapier, then compare with the app's security or API documentation.

View and edit existing Zapier app connections

You can update connection names and settings without rebuilding your Zaps. This is helpful when you manage multiple accounts for the same app in Zapier.

1. Open the app connections page in Zapier.
2. Find the app you want to adjust and select it.
3. From the list of accounts for that app, choose the specific connection.
4. Rename the connection to something descriptive, such as a team, client, or environment.
5. Review any available configuration options, such as default workspace or folder.
6. Save your changes.

Using clear connection names makes it easier to pick the right account when you configure Zap steps.

Test your Zapier app connections

Testing an app connection confirms that Zapier can still reach the app and that your credentials are valid.

1. Go to your list of app connections in Zapier.
2. Select the app you want to test.
3. Click the option to Test or verify the connection.
4. Wait for Zapier to confirm success or show an error.

If the test fails, your credentials or permissions may have changed. In that case, reconnect the account from the same screen. After updating, test again until Zapier confirms the connection is working.

Reconnect an app account in Zapier

Tokens expire, passwords change, and admin policies get updated. When that happens, some Zaps may show connection errors. You can fix this by reconnecting the affected app account in Zapier.

1. Identify which Zaps are failing and which app account they use.
2. Open the app connections section in Zapier.
3. Select the app and then the specific account with issues.
4. Choose the option to Reconnect or Reauthorize.
5. Follow the login and authorization prompts in the popup window.

Once you reconnect, return to the Zap editor, retest individual steps, and turn your Zaps back on if they were paused.

Remove or revoke Zapier app connections

When you no longer need a connection, or if an account has been compromised, you should remove its access from Zapier.

1. Open your app connections list in Zapier.
2. Select the app that contains the account you want to remove.
3. Locate the specific connection in the list.
4. Click the option to Remove or Disconnect.
5. Confirm that you want to remove the connection.

After you remove a connection, any Zaps that depend on it will fail until you update them to use a different account or reconnect a new one.

Revoke access from the app side, not only in Zapier

For better security, also revoke tokens or integrations directly from the connected app's own settings. Most apps include a section for connected services where you can remove Zapier access completely.

That way, even if someone tries to reuse an old token, the app will no longer accept it.

Troubleshoot common Zapier connection issues

If a Zap step shows an authentication or permission error, use these checks to find the cause inside Zapier or in the third-party app.

• Expired credentials: Reconnect the account from the app connections page in Zapier.
• Permission changes: Ask an admin to restore API or integration permissions to the account.
• Account ownership: Confirm the account is still active and not suspended or deleted.
• Plan limitations: Some features require a specific app or Zapier plan level.

If errors continue, consult the official help documentation for app connections in Zapier at Connect and manage app connections for the most accurate, up-to-date guidance.

Best practices for secure Zapier app management

Follow these tips to keep your Zapier account and data safe while minimizing downtime in your workflows.

• Regularly review your app connections list in Zapier and remove anything you no longer use.
• Use separate connections for testing and production accounts when possible.
• Assign descriptive names to each connection so teammates choose the correct account in their Zaps.
• Limit access by using the lowest-privilege app accounts that still support your automation needs.
• Document which business processes rely on which app connections in Zapier so you can update them quickly when credentials change.

Get more help with Zapier automations

Managing integrations is only one part of building reliable automations with Zapier. If you need help designing, optimizing, or scaling your workflows, you can work with automation and AI specialists for additional support.

For strategic advice on building robust, secure, and efficient automations, visit Consultevo to explore consulting and implementation services that complement your work in Zapier.

By regularly reviewing your app connections, testing them, and removing those you no longer need, you keep your Zapier account clean, secure, and ready for new automations.

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