How to Move from Nuclino to ClickUp

If you are considering moving from Nuclino to ClickUp, this guide walks you step-by-step through evaluating your needs, mapping features, and setting up a productive workspace for documentation, project management, and knowledge sharing.

The process is less about a simple software swap and more about choosing the right structure, features, and workflows for your team. Below, you will learn how to translate what you used in Nuclino into flexible tools, views, and docs so your team can collaborate more effectively.

Step 1: Review Why You Are Leaving Nuclino

Before rebuilding anything, clarify what worked well for you in Nuclino and what held you back. The original comparison between Nuclino and other tools highlights several common reasons teams consider alternatives.

• Limited project management features and task tracking
• Lightweight docs but minimal workflow automation
• Simplified structure that can feel restrictive as teams grow
• Need for more integrations and robust collaboration tools

Write down your current pain points and favorite features. This list will guide what you re-create, improve, or replace when you move into your new workspace.

Step 2: Map Nuclino Features to ClickUp Features

Nuclino uses a clean, hierarchical structure with workspaces, clusters, and items. To move successfully, you need to map each of these concepts to tools that provide the same or more flexibility.

Translate Your Content Structure

Start by matching your existing information architecture to a new setup based on lists, folders, and docs.

• Nuclino workspaces → High-level spaces and folders
• Clusters → Lists, subfolders, or doc collections
• Items → Individual tasks, docs, or notes

This mapping gives you a clear blueprint before you start building. It also helps you avoid recreating the same limitations you had before.

Compare Collaboration and Knowledge Features

Nuclino focuses heavily on collaborative documentation. When moving away from it, identify where you want to expand collaboration and where you want to keep things simple.

• Real-time editing and comments on pages
• Internal knowledge base or wiki-style documentation
• Lightweight note-taking versus structured project docs
• Searchable content across projects, teams, and docs

Your goal is to preserve fast, frictionless writing while introducing more control over tasks, timelines, and ownership.

Step 3: Plan Your New ClickUp Workspace

Before importing or copying content, design your environment so it scales with your team. Think in terms of spaces, folders, and lists that will host your old Nuclino content.

Decide How Many Spaces You Need in ClickUp

Many teams overcomplicate their setup. Instead, model your spaces around a few major areas of responsibility.

• One space per major department (such as Marketing, Product, Engineering)
• One space for company-wide knowledge and documentation
• Optional space for leadership, strategy, or confidential work

Keep the number of spaces manageable so that people quickly understand where things belong.

Organize Folders and Lists

Within each space, create folders and lists that align with how you worked in Nuclino, but refine names and structure for clarity.

• Folders can represent programs, product lines, or knowledge areas
• Lists can represent projects, documentation sets, or processes
• Use consistent naming so users can predict where to find information

This step turns scattered pages into a navigable workspace where work and knowledge are clearly connected.

Step 4: Prepare Your Nuclino Content for Migration

There is no benefit to bringing over clutter. Cleaning up before you migrate keeps your new workspace fast and easy to use.

1. Identify which spaces and clusters are still active.
2. Archive outdated pages, duplicate items, and test content.
3. Tag or label critical docs so you know what to move first.
4. Export or copy key items, starting with process docs and project overviews.

As you review your existing content, ask whether each page is still useful, who owns it, and how often it is referenced.

Step 5: Rebuild Your Knowledge Base in ClickUp

Now you can recreate an easy-to-navigate knowledge hub while taking advantage of stronger structure and search.

Create a Company Knowledge Space in ClickUp

Set up a dedicated space for organization-wide documentation. Within this space, create folders such as:

• Company handbook and policies
• Onboarding and training materials
• Team-specific playbooks and SOPs
• Product and feature documentation

Each folder can include multiple docs and lists, giving you a more advanced way to organize and maintain knowledge than a flat list of pages.

Rebuild Individual Docs and Collections

For each priority Nuclino item, decide whether it becomes a document, a task, or a combination of both.

• Reference material → Long-form docs with headings, tables, and internal links
• Processes and SOPs → Docs paired with task templates or checklists
• Meeting notes → Docs connected to recurring tasks for agendas and action items

As you recreate pages, standardize formatting so every doc is easy to scan and update.

Step 6: Connect Tasks and Docs for Better Workflows

One of the main advantages of moving away from Nuclino is connecting your documentation directly to day-to-day work.

Design Task Workflows in ClickUp

While Nuclino acted mainly as a knowledge repository, you now have the opportunity to connect information with execution.

1. Create task lists for projects, sprints, or initiatives.
2. Define custom statuses for each workflow, such as To Do, In Progress, and Done.
3. Use fields to capture ownership, priority, and due dates.
4. Attach or link relevant docs so tasks always include the latest context.

This ensures your team does not lose the clarity of written documentation while gaining structured tracking for actual work.

Use ClickUp Views to Replace Nuclino Overviews

Instead of a single view of pages, you can switch between multiple perspectives on the same data.

• List views for structured backlogs and work queues
• Board-style views to visualize workflow stages
• Calendar or timeline views for time-based planning
• Doc views for narrative project plans and reference material

These views help teams keep planning, tracking, and documentation in one place.

Step 7: Onboard Your Team to the New System

Changing tools is not only a technical migration; it is a shift in how people organize and access information.

Document Your New ClickUp Conventions

Create a short internal guide that explains:

• Where to find company-wide docs and team-specific knowledge
• How spaces, folders, and lists are structured
• Naming conventions for docs, tasks, and projects
• When to create a doc versus a task or checklist

Store this guide in your main knowledge space and keep it updated as your structure evolves.

Train Teams with Practical Examples

Run focused onboarding sessions that walk through real scenarios:

• Converting an old Nuclino page into a working doc and related tasks
• Finding a process document and turning it into actionable subtasks
• Creating a new project from scratch using your standard setup

This approach gives users confidence and reduces the temptation to fall back on old tools or shadow systems.

Step 8: Continuously Improve After Moving from Nuclino

Once the initial move is complete, monitor how teams actually use the new setup. The original comparison of Nuclino alternatives emphasizes the importance of adaptability as your organization grows.

• Review outdated docs regularly and archive them.
• Ask teams which views or fields they rely on most.
• Refine folder and list names where confusion appears.
• Encourage feedback so you can evolve your structure over time.

A successful move is not a one-time project; it is an ongoing process of tightening how you connect knowledge and work.

Learn More About Nuclino Alternatives

The migration steps above are based on a deep comparison of Nuclino and other tools that support documentation and project management. To explore the original breakdown of features, pros, and cons, review the full article on Nuclino alternatives. It gives additional context that can help you decide which combinations of features your team needs most.

Get Extra Help Optimizing Your Setup

If you want support designing information architecture, workflows, or documentation standards, consider working with specialists who focus on productivity systems and knowledge management. For example, Consultevo provides consulting and resources that can help teams refine their structures, processes, and tooling strategy.

By following the steps above, you can confidently move from Nuclino to a more flexible environment, preserving the best parts of your documentation while gaining structured project management, richer collaboration, and room to grow.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

Get Help

“`