How to Sync Apple Calendar with ClickUp

Connecting Apple Calendar with ClickUp lets you see your tasks and events together in one view so you can plan your workday more efficiently. This guide walks you through how to create a secure iCal feed, add it to your Apple Calendar apps on different devices, and manage or disable the sync when needed.

Overview of ClickUp and Apple Calendar sync

When you sync Apple Calendar with your ClickUp Workspace, tasks appear as calendar events. This is a one-way, read-only sync from ClickUp to Apple Calendar using a private iCal URL. Once connected, your calendar app periodically refreshes to show updated task information.

The sync is set up at the individual level, so each person generates their own feed URL. You can also choose whether to sync all tasks or only tasks you are assigned to.

Requirements before connecting ClickUp

Before you create your iCal feed, make sure you have the following:

• An active ClickUp account with access to at least one Workspace.
• A device running Apple Calendar on macOS, iOS, or iPadOS.
• Permission to view the tasks and Spaces you want to include in your feed.

The sync works with any ClickUp plan. However, your access to Spaces and tasks in your Workspace may affect what appears in your calendar feed.

Generate your ClickUp iCal feed URL

The first step is to create a secure iCal feed link inside ClickUp. This URL is unique to your account and can be turned off at any time.

Steps to create an iCal feed in ClickUp

1. Log in to your ClickUp account in a web browser.
2. Open any Calendar view or access your profile settings, depending on how your Workspace is configured.
3. Look for the option to sync with external calendars. This may appear as a calendar sync or export area.
4. Select the option to create an iCal feed for Apple Calendar.
5. Choose the type of tasks to include:
   • All tasks you can see in ClickUp.
   • Only tasks assigned to you.
6. Copy the generated secure iCal URL. Keep this URL private because anyone with the link can see the events in the feed.

Once you have your iCal feed URL from ClickUp, you are ready to add it to Apple Calendar on your preferred device.

Add ClickUp tasks to Apple Calendar on Mac

You can subscribe to your iCal feed in the Apple Calendar app on macOS to show your ClickUp tasks alongside your other events.

Subscribe to ClickUp from Apple Calendar on macOS

1. Open the Calendar app on your Mac.
2. From the menu bar, select File > New Calendar Subscription.
3. Paste your ClickUp iCal URL into the field.
4. Click Subscribe.
5. In the subscription settings window, configure the details:
   • Name: Give the calendar a clear name such as “ClickUp Tasks”.
   • Location: Choose iCloud if you want the calendar to appear on all Apple devices using the same Apple ID, or select On My Mac if you only want it on this computer.
   • Auto-refresh: Choose how often Apple Calendar should update from ClickUp. More frequent refresh intervals show newer changes sooner.
6. Click OK to finish.

After a short delay, events from the ClickUp feed will appear in your Apple Calendar. Tasks may show their start date, due date, or both depending on how they are configured in your Workspace.

View ClickUp tasks on iPhone or iPad

If you subscribed to the feed using iCloud on your Mac, the same calendar will automatically appear on your iPhone or iPad using the same Apple ID. You can also subscribe directly from iOS or iPadOS.

Subscribe to ClickUp on iOS or iPadOS

1. Open the Settings app on your iPhone or iPad.
2. Tap Calendar.
3. Tap Accounts.
4. Tap Add Account and choose Other.
5. Under Calendars, tap Add Subscribed Calendar.
6. Paste your ClickUp iCal URL in the Server field.
7. Tap Next.
8. Optionally edit the description and choose if the calendar should use SSL and fetch data automatically.
9. Tap Save.

Open the Apple Calendar app to confirm that the new subscription appears and that events from ClickUp are visible. Use the calendar list to show or hide the feed when needed.

What syncs from ClickUp to Apple Calendar

When you connect Apple Calendar to ClickUp, the following details typically appear in your events:

• Task name as the event title.
• Start and due dates based on the task schedule.
• A link back to the task in ClickUp, when supported by your calendar app.

The sync is one-way. Changes made in Apple Calendar do not update tasks in ClickUp. To modify task dates or details, open the task directly in your Workspace.

Manage or stop your ClickUp calendar sync

You can control your feed both in ClickUp and in Apple Calendar if you need to pause, remove, or regenerate the connection.

Disable the iCal feed in ClickUp

1. Return to the calendar sync or export settings in your ClickUp account.
2. Locate your existing Apple Calendar iCal feed.
3. Choose the option to disable or revoke the feed link.

Once disabled, Apple Calendar will no longer receive updates from ClickUp. If a new iCal URL is generated, you must subscribe again in Apple Calendar using the new link.

Unsubscribe from ClickUp in Apple Calendar

If you no longer want to see ClickUp events on a specific device, you can unsubscribe directly in the app:

• On macOS: In Calendar, right-click or Control-click the subscribed calendar name and select Unsubscribe or Delete.
• On iOS or iPadOS: Go to Settings > Calendar > Accounts, select the subscribed calendar, and delete or toggle it off.

This removes the subscription from the device without changing anything inside your ClickUp account.

Troubleshooting ClickUp and Apple Calendar sync

If tasks from ClickUp are not appearing or updates seem delayed, try the following checks.

Verify the feed URL from ClickUp

• Confirm that the iCal URL you pasted into Apple Calendar matches the current feed in your ClickUp settings.
• If you regenerated or disabled the link, create a new subscription using the latest URL.

Check Apple Calendar refresh settings

• Open the calendar subscription settings on your device.
• Confirm that auto-refresh is enabled and set to a suitable interval.
• Manually refresh if your app offers a refresh command.

Confirm task visibility in ClickUp

• Ensure the tasks you expect to see are in views and Spaces that you can access.
• Check whether your feed is limited to tasks assigned to you or set to all tasks you can view in ClickUp.

Learn more and related resources

For complete technical details and the latest updates to this feature, review the official documentation in the ClickUp Help Center: Apple Calendar sync article.

If you need help optimizing your workspace setup, automation, or integrations beyond the basic Apple Calendar sync, you can also explore expert consulting resources such as Consultevo for guidance on workflows and system design.

By correctly setting up the iCal feed, subscribing from your devices, and managing your preferences in both Apple Calendar and ClickUp, you can maintain a unified schedule that keeps all your work and personal events aligned.

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