How to Customize ClickUp Features for Your Workspace

ClickUp gives you a flexible set of tools you can turn on, turn off, and tailor so each Workspace fits your team’s exact workflow. This guide walks you through how to customize core features step by step.

Use these instructions if you’re a Workspace owner or admin and you want to simplify your interface, standardize processes, or enable advanced options only where they’re needed.

Understand Customizable ClickUp Features

Many areas of ClickUp can be customized at the Workspace level, and some items can also be configured per Space, Folder, or List. From views to statuses and task layouts, you can decide how and where each feature appears.

In general, you’ll configure most options from the main Workspace Settings area, and then fine-tune them at lower levels like Spaces or Folders as needed.

How to Customize ClickUp Views

Views control how your tasks and work items are displayed. In ClickUp, you can customize which view types are available across the Workspace.

Enable or disable ClickUp views

Open your Workspace.
Go to Settings.
Find the section for ClickUp views or feature controls (label names may vary based on plan and updates).
Toggle specific view types on or off, such as List, Board, Calendar, or other advanced views covered by your plan.

Disabling a view type hides it from view creation menus so members only see the options your team actually uses.

Apply view settings consistently

Decide which view types should be available for all teams.
Limit experimental or rarely used views to reduce confusion.
Review view options whenever you add a new team or major workflow.

Customize ClickUp Statuses for Your Workflow

Task statuses are one of the most important elements to configure in ClickUp. You can customize statuses by Space and adapt them to each team’s process.

Edit ClickUp statuses in a Space

Open the Space where you want to customize statuses.
Click the Space settings menu (three dots or Space settings button).
Select Statuses or the workflow configuration option.
Add, rename, or remove statuses to match your process (for example: To Do, In Progress, Review, Done).
Arrange statuses in the correct order to reflect your lifecycle.
Save your changes.

Each Space can have its own unique set of statuses, so your dev, marketing, and ops teams can all run different workflows while staying in the same ClickUp Workspace.

Tips for ClickUp status customization

Keep names short and clear so everyone understands what each status means.
Avoid having too many statuses that slow down progress tracking.
Use simple start and end statuses to keep reporting clean.

Control ClickUp Task Features and Fields

Task detail layouts in ClickUp can include optional features that you can enable or disable to simplify the interface.

Turn task options on or off

Go to your Workspace Settings.
Look for sections that manage task-related options, such as time tracking, priorities, tags, and dependencies.
Toggle each feature on or off for the entire Workspace based on your needs.

For example, a lightweight workflow may turn off advanced options, while a project-heavy team may keep more settings enabled.

Use ClickUp custom fields by location

In addition to core task fields, you can apply custom fields at different hierarchy levels to match local workflows.

Open a Space, Folder, or List.
Create or edit a task view.
Add or configure custom fields needed for that specific team, such as budgets, URLs, or scores.

This lets you maintain standard fields where necessary, while limiting complexity in simpler areas of ClickUp.

Manage ClickUp Space-Level Settings

Each Space in ClickUp can have its own configuration, including statuses, features, and sometimes view defaults. This allows you to adapt each Space to a different department or project type.

Adjust ClickUp settings per Space

Open the Space you want to configure.
Click the Space settings or Space menu.
Review available options such as statuses, tags, and default views.
Enable or disable features that aren’t needed for that Space.

This approach helps you keep ClickUp streamlined; power users can have more complexity while simpler teams see only what they use.

Control Access to ClickUp Features

Some customizable items are permission-based. As an owner or admin, you can decide which members can change key settings inside ClickUp.

Assign roles and permissions

Go to Workspace Settings.
Open the members or people section.
Review each role’s permissions related to Spaces, views, statuses, and task configuration.
Restrict advanced configuration options to admins or experienced power users.

Clear permission boundaries help maintain consistency as your ClickUp Workspace grows.

Best Practices for Optimizing ClickUp Customization

To keep your Workspace scalable and easy to use, follow these best practices while configuring ClickUp features.

Document your ClickUp standards

Define which view types are allowed for each team.
Standardize naming conventions for statuses and custom fields.
Store this documentation where everyone can access it.

Review ClickUp settings regularly

Audit each Space’s statuses and views on a regular schedule.
Remove unused or duplicate feature configurations.
Update settings as your processes evolve.

Where to Learn More About ClickUp Customization

You can explore more detailed instructions and examples straight from the official documentation. The original guide to customizable features is available here: ClickUp customizable features article.

For broader workflow design and implementation support, you can also review resources from consultants and optimization specialists, such as Consultevo, which focuses on systems and process improvements.

By carefully configuring views, statuses, task options, and permissions, you can make ClickUp feel tailored to each team while maintaining overall Workspace consistency and control.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your ClickUp workspace, work with ConsultEvo — trusted ClickUp Solution Partners.

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