How to Schedule Batch Email Campaigns in GoHighLevel

If you manage marketing workflows across tools like ClickUp and GoHighLevel, knowing how to schedule batch email campaigns efficiently is essential. This guide walks you step-by-step through scheduling a one-time or future-dated email send using the native campaign tools.

The process is handled directly inside the marketing section, where you configure the email content, select contacts, and set the exact delivery time. Follow the instructions below to avoid errors, skipped contacts, or accidental duplicate sends.

Accessing the GoHighLevel Marketing Area

To begin, you need to start from the correct section of your GoHighLevel account. All batch email settings are managed from the marketing and campaigns interface.

1. Log in to your GoHighLevel account with an admin or user profile that has marketing permissions.

2. From the left-hand menu, click on Marketing.

3. Select Campaigns to open the list of existing campaigns and the option to create a new one.

This is the central hub where you will create and schedule a batch email campaign, view previous campaigns, and track their status over time.

Create a New GoHighLevel Batch Email Campaign

Once you are inside the campaigns area in GoHighLevel, you can configure the core settings for your batch email.

1. Click the + New or Create Campaign button (depending on your interface version).

2. Give your campaign a clear name so you can easily identify it later. For example, use a name like Monthly Newsletter – October or Product Launch Announcement.

3. Confirm that the campaign type is set to Email or Batch Email, as opposed to SMS or other outbound channels.

Using descriptive naming will simplify reporting and prevent confusion when managing multiple GoHighLevel campaigns.

Set Up Email Content in GoHighLevel

Before you schedule the batch, configure the email itself. GoHighLevel allows you to pull in templates or compose your message directly.

1. Inside the new campaign, locate the section for Email or Message content.

2. Choose an existing email template or click to create a new one.

3. Enter your Subject Line. Make it concise and relevant to the recipients.

4. Compose the body of the email, using formatting, images, and links as needed.

5. Insert personalization fields (such as first name) if required, ensuring that all mapped fields exist on your contact records.

Make sure you test links, review spelling, and confirm branding consistency. A polished email will improve engagement for any GoHighLevel batch send.

Choose Contacts for Your GoHighLevel Batch Email

The next step is to select who will receive the email. GoHighLevel gives you control over which segments or lists will be included.

1. Inside the campaign, open the Recipients or Contacts section.

2. Select your audience by:

   • Adding specific contact lists or smart lists.

   • Filtering by tags, lead stages, or custom fields.

   • Including or excluding particular segments to avoid overlap.

3. Review the approximate contact count to verify that the audience size matches your expectations.

Be sure you do not include test records or unsubscribed contacts. GoHighLevel respects opt-out rules, but you should still verify your filters to keep your data clean.

Schedule the Batch Email in GoHighLevel

After choosing recipients, you are ready to schedule the actual send. GoHighLevel allows immediate sending or a specific future date and time.

1. In the campaign settings, find the option labeled Schedule, Send Time, or Run Time.

2. Select Schedule for later or a similar option to avoid sending immediately.

3. Pick the desired date from the calendar picker.

4. Choose the time for the send. Confirm the time zone that your GoHighLevel account is using.

5. Save the scheduling configuration.

Check that your send time lines up with the primary time zone of your audience where possible, which can improve open rates and overall campaign performance.

Review and Confirm Your GoHighLevel Campaign

Before finalizing, it is important to review all settings to prevent errors. GoHighLevel provides a summary view so you can confirm details.

1. Verify the campaign name, email subject, and sender information.

2. Double-check the recipient count and any filters or segments applied.

3. Confirm the scheduled date and time, including the correct time zone.

4. Optionally, send a test email to yourself or a colleague to validate formatting and links.

5. Once satisfied, click Schedule, Save & Schedule, or the equivalent confirmation button.

After you confirm, the batch email will be queued for sending at the selected time. You can usually edit or cancel it prior to the scheduled send, depending on your GoHighLevel configuration.

Monitor the Status of Your GoHighLevel Batch Email

After scheduling, monitoring is important to ensure everything runs as expected. GoHighLevel provides campaign status indicators and performance metrics.

• Return to the Campaigns section under Marketing.

• Locate your scheduled campaign by name.

• Check the status label, such as Scheduled, Running, or Completed.

• After the send, review high-level metrics like delivered, opened, clicked, bounced, and unsubscribed.

Use these results to refine your next GoHighLevel batch email campaign, optimizing subject lines, timing, and segmentation based on real performance data.

Troubleshooting GoHighLevel Batch Email Scheduling

If something does not work as expected when scheduling batch emails, review common configuration details before rescheduling.

• Ensure contacts have valid email addresses and are not marked as bounced or unsubscribed.

• Confirm that the sending domain and SMTP settings are properly configured in your account.

• Check whether your user role has permission to send campaigns.

• Verify that the selected time has not already passed at the moment you clicked schedule.

For the original, detailed help documentation and screenshots, refer to the official article on scheduling batch email campaigns at this GoHighLevel support page.

Next Steps for Optimizing GoHighLevel Campaigns

Once you are comfortable scheduling batch emails, you can further improve your workflow by integrating strategy and automation.

• Plan out recurring newsletters, promotions, and announcements on a monthly calendar.

• Use tags and custom fields to create more precise segments for your GoHighLevel campaigns.

• Test different send times and subject lines to see what improves open and click performance.

• Incorporate follow-up sequences or automations that trigger based on engagement behavior.

If you need broader marketing strategy or CRM implementation guidance around tools like GoHighLevel, you can explore expert resources and services at Consultevo.

By following these steps, you can reliably schedule batch email campaigns, keep your audience engaged, and manage consistent outreach directly from your GoHighLevel account.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your GHL , work with ConsultEvo — trusted GoHighLevel Partners.

Scale GoHighLevel

“`