GoHighLevel Rental Calendar View Guide
ClickUp and other productivity tools help manage projects, but when it comes to rental bookings, the calendar view inside GoHighLevel gives you a dedicated way to display and manage multiple reservations for the same rental property. This step-by-step guide explains how to configure and use the rental calendar so you can see all your bookings clearly and prevent double-booking issues.
The rental calendar view is designed for businesses that rent out items or properties where more than one booking can happen within the same date range, such as vacation rentals, equipment rentals, or event spaces. By following this how-to article, you will learn how to enable the rental calendar view, connect it to your booking calendar, and understand how reservations appear in the system.
What the GoHighLevel Rental Calendar View Does
The rental calendar view in GoHighLevel provides a visual overview of bookings for rental assets across days, weeks, or months. It is different from a standard appointment calendar because it is built to display multiple reservations for the same asset without hiding or merging them.
With this feature, you can:
- Display all bookings for a rental property on one calendar.
- Track overlapping reservations without losing visibility.
- See which days are fully booked at a glance.
- Avoid double-booking by monitoring availability in one place.
The rental calendar view works alongside your existing booking calendars and acts as an additional visual layer focused on rentals.
Requirements Before Using the GoHighLevel Rental Calendar
Before you set up the rental calendar view inside GoHighLevel, make sure the following items are in place:
- You have access to the calendar features in your GoHighLevel account.
- A booking calendar is already created for your rental product or rental property.
- You understand which asset or property each booking calendar is tied to.
Once these pieces are ready, you can configure the rental calendar view and link it to existing booking calendars.
How to Access the GoHighLevel Rental Calendar View
The rental calendar view lives inside the calendar section of your GoHighLevel sub-account. Follow the steps below to open it:
- Log in to your GoHighLevel account.
- Open the specific sub-account where your rental bookings are managed.
- In the left-hand menu, navigate to the calendar area.
- Locate the option that allows you to switch calendar views and select the rental calendar view.
Once selected, the system will show a layout focused on rental bookings rather than standard appointments.
Configuring the GoHighLevel Rental Calendar View
After you reach the rental calendar view, you need to configure how it should behave and which bookings it should display.
Step 1: Choose the Calendars to Display
The first configuration step is to select which existing booking calendars will feed data into the rental calendar view.
- Inside the rental calendar view, open the settings or configuration panel.
- Look for an option to select or map booking calendars.
- Pick the calendars that represent your rental products or properties.
- Save your selection so the calendar view can load the bookings.
Only the bookings from the calendars you choose will be displayed in the rental calendar view.
Step 2: Set the Viewing Mode
GoHighLevel lets you switch between different viewing modes such as daily, weekly, or monthly within the rental calendar:
- Day view – Best for focusing on a specific busy day with many check-ins and check-outs.
- Week view – Ideal for short-term rentals or equipment that turns over quickly.
- Month view – Perfect for longer stays or rental assets booked far in advance.
Use the controls in the rental calendar header to switch between these modes as needed.
Step 3: Understand Color Coding and Bookings
Each booking displayed in the GoHighLevel rental calendar view uses labels or colors based on the linked calendar or booking status. This makes it easy to distinguish:
- Different rental properties or assets.
- Active, pending, or canceled bookings.
- Overlapping reservations for the same asset.
Review the legend or labels in the calendar settings to confirm how colors and statuses are configured in your account.
Using the GoHighLevel Rental Calendar for Daily Operations
Once configured, the rental calendar becomes part of your daily workflow. Here is how to use it to manage your rentals effectively.
Viewing Availability at a Glance
In the rental calendar view, each day shows the reservations for your selected assets. You can quickly see:
- Which dates are available or nearly full.
- How many separate reservations exist per day.
- Where there might be capacity to add new bookings.
This quick scan replaces the need to check each booking calendar individually.
Managing Multiple Bookings for One Rental
One of the core benefits of the GoHighLevel rental calendar is its ability to display multiple bookings for the same rental item at once. This is especially useful when:
- You rent multiple identical units (for example, equipment or vehicles).
- You allow more than one booking in a time slot, such as shared spaces.
- You need to visually confirm that you are not over-committing inventory.
Bookings appear in separate rows or lines under each date, making it easy to count and manage capacity.
Drilling Down Into a Booking
From the rental calendar view, you can usually click on a booking entry to open more details. Typical actions include:
- Viewing customer contact information.
- Confirming dates, times, and rental asset details.
- Checking notes or special instructions.
- Editing or canceling the booking if needed.
These actions keep you inside the GoHighLevel ecosystem without switching to another tool.
Best Practices for GoHighLevel Rental Calendar Management
To get consistent results from the rental calendar view in GoHighLevel, follow these best practices:
- Keep each rental property or asset linked to a clear booking calendar.
- Use consistent naming conventions for calendars so they are easy to recognize.
- Regularly review the calendar to spot gaps or overbookings.
- Train your team to always check the rental calendar before confirming new reservations.
These habits help maintain accurate records and ensure your booking processes stay smooth.
Where to Learn More About the GoHighLevel Rental Calendar
For the original feature explanation and any updated interface screenshots or notes, refer to the official GoHighLevel help article on the rental calendar view here: GoHighLevel Calendar View for Rentals.
If you need deeper strategy, implementation help, or custom automation connected to your GoHighLevel rental setup, you can also explore consulting and optimization services at Consultevo.
By configuring the rental calendar view properly and aligning it with your booking calendars, GoHighLevel becomes a powerful control center for managing all your rental reservations in one place.
Need Help With ClickUp?
If you want expert help building, automating, or scaling your GHL , work with ConsultEvo — trusted GoHighLevel Partners.
“`