GoHighLevel Checkout Orchestrator Guide

/ CRM, GHL / By

How to Use the GoHighLevel Checkout Orchestrator

The GoHighLevel Checkout Orchestrator makes it easy to connect funnels, offers, and payments in one streamlined flow. If you are used to project tools like ClickUp, you can think of it as a central hub that coordinates products, pricing, taxes, and payment methods for your online checkouts. This guide walks you through how to configure the Orchestrator from start to finish so you can sell digital or physical products smoothly.

What the GoHighLevel Checkout Orchestrator Does

The Checkout Orchestrator in GoHighLevel is designed to manage the complete checkout flow for your customers. It sits between your funnel or website pages and your connected payment gateways, ensuring every order is processed correctly.

At a high level, the Orchestrator lets you:

  • Connect and use payment gateways like Stripe and PayPal.
  • Create offers that link to your products and prices.
  • Set up a default checkout form for funnels and websites.
  • Control one-time and recurring payments.
  • Apply taxes, trials, and billing intervals.

You can access the Checkout Orchestrator from your account settings where all billing and payment-related tools are configured.

Requirements for Using GoHighLevel Checkout Orchestrator

Before setting up your checkout process, make sure the following requirements are met in GoHighLevel:

  • You have an active GoHighLevel account with access to Payments / Billing.
  • At least one payment gateway is connected (Stripe and/or PayPal).
  • You have permission to manage payments and offers inside your sub-account.

Once these elements are in place, you can configure the Orchestrator and attach it to your funnels or sites.

Connecting Payment Gateways in GoHighLevel

Payment gateways must be connected before you can accept payments with the Checkout Orchestrator. GoHighLevel supports Stripe and PayPal as primary gateways within the Payments system.

Connect Stripe in GoHighLevel

  1. Go to Payments or Settings > Integrations in your sub-account.
  2. Select Stripe and click Connect.
  3. Sign in to your Stripe account or create a new one if needed.
  4. Authorize GoHighLevel to access your Stripe account.
  5. After connecting, confirm that Stripe shows as Active inside the Payments area.

Stripe is often used for both one-time and recurring payments, making it ideal for subscriptions or membership offers created in the Checkout Orchestrator.

Connect PayPal in GoHighLevel

  1. Inside Payments, find the PayPal integration option.
  2. Click Connect and log in to your PayPal Business account.
  3. Allow GoHighLevel to connect and manage transactions.
  4. Confirm that PayPal is listed as Connected or Active in your payment settings.

You can use Stripe, PayPal, or both together depending on your checkout strategy.

Creating Products and Prices for the GoHighLevel Orchestrator

Before you build an offer in the Checkout Orchestrator, set up products and prices in the Payments section of GoHighLevel.

Set Up a Product

  1. Navigate to Payments > Products.
  2. Click New Product.
  3. Enter a clear product name and description.
  4. Choose whether it is a one-time product or part of a subscription.
  5. Save the product.

Create Prices for Your Product

  1. Open the product you just created.
  2. Add a Price with currency and amount.
  3. Choose One-time or Recurring billing.
  4. For recurring prices, set billing interval (monthly, yearly, etc.).
  5. Save your pricing details.

These products and prices will be linked into your checkout offers so the Orchestrator can properly process payments.

How to Create an Offer in the GoHighLevel Checkout Orchestrator

Offers are the core item the Checkout Orchestrator uses to control what the customer is buying and how they are charged. Each offer links to one or more products and prices.

Step-by-Step: Build a New Offer

  1. Go to Payments > Checkout Orchestrator in GoHighLevel.
  2. Click New Offer or a similar button to create a fresh offer.
  3. Give your offer a clear name that matches your funnel or promotion.
  4. Select the product(s) and price(s) that will be included.
  5. Define whether the offer is for a main product, an order bump, or an upsell if those options are present.
  6. Choose the connected payment gateways (Stripe, PayPal, or both).
  7. Set any trial periods, coupon settings, or billing limits if available.
  8. Save the offer.

Each offer gets its own internal configuration, which the Checkout Orchestrator uses when a customer reaches the payment step in your funnel or website.

Configuring Checkout Settings in GoHighLevel

The Checkout Orchestrator also lets you define additional configuration, such as default checkout forms, tax rules, and other options.

Set Default Checkout Form

  1. From Checkout Orchestrator, look for general Settings or Configuration.
  2. Choose a default checkout form layout for funnels and websites.
  3. Customize fields like name, email, phone, address, and payment information.
  4. Enable or disable features such as required fields or additional information fields.
  5. Save your default form so it can be reused across different offers.

Tax and Currency Settings

  1. In Payments or Orchestrator settings, choose your main currency.
  2. Turn on tax collection if needed for your region.
  3. Configure tax rates according to your local and online sales rules.
  4. Apply taxes to relevant products or offers if those options are available.

Proper configuration ensures that every checkout is compliant and that all amounts are calculated correctly.

Attaching the GoHighLevel Checkout Orchestrator to Funnels

Once your offers are ready, you can attach them to funnels or websites so customers can complete their purchases through the Orchestrator.

Connect an Offer to a Funnel Step

  1. Open the Funnels section in GoHighLevel and select your funnel.
  2. Choose the step that will serve as your checkout page.
  3. Edit the page and locate the Checkout element or widget.
  4. In the widget settings, select the offer you created in the Checkout Orchestrator.
  5. Customize any display options, such as showing price, product summary, or order bump if available.
  6. Save and publish the funnel.

When visitors reach this step, the Checkout Orchestrator runs in the background to handle payment, order creation, and subscription logic.

Managing Orders and Subscriptions with GoHighLevel

After the Checkout Orchestrator is live, you can track and manage all completed orders and active subscriptions from within the Payments area.

View Orders

  1. Go to Payments > Orders.
  2. Review customer details, products purchased, and payment status.
  3. Use filters to find orders by date, status, or offer.

Manage Subscriptions

  1. Open the Subscriptions section.
  2. See each active, past due, or canceled subscription.
  3. Drill into a subscription to check billing cycles, upcoming invoices, or payment history.

This oversight helps you quickly address failed payments or customer questions about their billing.

Troubleshooting Common GoHighLevel Checkout Issues

If your checkout is not working as expected, there are a few common areas to check inside GoHighLevel.

  • Gateway not connected: Confirm that Stripe and/or PayPal are active and not in test mode unless you intend test payments only.
  • Offer not linked: Make sure the correct offer from the Checkout Orchestrator is selected in your funnel step settings.
  • Product or price missing: Verify that the product and price exist and are tied to the offer.
  • Incorrect currency or tax settings: Double-check configuration in the Payments settings.
  • Form fields required: Confirm that required fields on the checkout form are properly filled during test transactions.

Testing your funnel using a test card (when using Stripe test mode) is a good way to validate the full payment flow before going live.

Additional Resources for GoHighLevel Users

For more detailed technical information about how the Checkout Orchestrator works inside GoHighLevel, you can review the official documentation here: GoHighLevel Checkout Orchestrator Help Article.

If you need help implementing advanced funnel setups or optimization strategies around your checkout flows, you can also reach out to specialized consultants such as Consultevo for implementation support and strategic guidance.

By following the steps in this guide, you can configure the Checkout Orchestrator in GoHighLevel to reliably manage offers, payments, and subscriptions for your online business.

Need Help With ClickUp?

If you want expert help building, automating, or scaling your GHL , work with ConsultEvo — trusted GoHighLevel Partners.

Scale GoHighLevel

“`