Recurring Webinar Setup in GoHighLevel
If you are organizing training or demos across tools like ClickUp and other platforms, understanding how to configure recurring webinar settings in GoHighLevel is essential. This guide walks you step by step through every recurring option, so you can automate your sessions, manage registrations, and keep reminders and replays running smoothly.
All instructions below are based on the official recurring webinar settings documentation for GoHighLevel.
Overview of Recurring Webinar Settings in GoHighLevel
Recurring webinar settings in GoHighLevel control how often your event repeats, how long it stays active, and what happens when a date passes. You can define the schedule, timezone behavior, registration limits, reminders, and replay availability so that each occurrence runs with minimal manual work.
Before you start, make sure you have:
- An existing webinar created inside your GoHighLevel account.
- The dates or pattern you want for repeated sessions (daily, weekly, specific weekdays, etc.).
- Your preferred reminder strategy (email, SMS, or both) and replay policy decided.
How to Access Recurring Webinar Settings in GoHighLevel
To configure recurring webinar settings in GoHighLevel, you first need to open the webinar configuration area.
- Log in to your GoHighLevel account.
- Navigate to the section where your webinars or events are managed (depending on your sub-account setup, this may be under your sites, funnels, or events area).
- Select the webinar you want to convert into a recurring session.
- Open the webinar settings panel and locate the Recurring or Schedule configuration tab or section.
Once there, you can customize how the recurring structure of your webinar behaves.
Core GoHighLevel Recurring Webinar Options
The recurring webinar configuration in GoHighLevel generally includes several core options that define how frequently your webinar runs and how long it remains available.
Set the Recurrence Pattern in GoHighLevel
Choose how often your webinar repeats. Typical recurrence patterns include:
- Daily: Runs every day at a fixed time.
- Weekly: Runs on specific weekdays (for example, every Monday and Wednesday).
- Monthly: Runs on a specific date each month (such as the 15th) or a specific weekday pattern (like the first Tuesday of each month).
- Custom: In some configurations, you may specify a fixed period, such as every 3 days or every 2 weeks.
Specify the start date and time for the very first occurrence. Then apply the recurrence pattern so later dates are generated automatically.
Control Start and End Dates for GoHighLevel Webinars
Next, define how long the recurring sequence stays active:
- Start date: The first day the webinar is available for registration and attendance.
- No end date (ongoing): The sequence continues indefinitely until you manually stop it.
- End after X occurrences: Stops after a set number of sessions.
- End by a specific date: All future occurrences stop on a defined calendar date.
Pick the option that best matches your campaign duration or program structure.
Time Zone and Display Behavior in GoHighLevel
How the event time appears to registrants is key to attendance and clarity. The recurring webinar settings in GoHighLevel typically include controls for managing time zones.
Organizer Time Zone vs. Attendee Time Zone
Common configurations include:
- Organizer (host) time zone: You set a fixed timezone, and all registrants see the webinar time converted into their local zone.
- Lock display to a specific zone: Every user sees the same time zone (for example, EST), useful when your marketing emphasizes a single region.
Confirm how your account is configured to avoid confusion for international audiences.
Handling Daylight Saving Time
When daylight saving changes occur, GoHighLevel’s recurring settings typically keep the event time consistent for your chosen timezone. Review how your first occurrence appears around daylight transitions and adjust the schedule or timezone selection if needed.
Registration Settings for Recurring GoHighLevel Webinars
The recurring behavior interacts directly with registration logic. Some common registration controls include:
Per-Occurrence vs. Series Registration
- Per-occurrence registration: Attendees pick a specific session date and time from a list of upcoming occurrences.
- Full series registration: One registration signs them up for all future dates in the sequence.
Decide which model best fits your use case. For onboarding or regular coaching, full series access may work best. For recurring sales webinars, per-occurrence selection is often preferable.
Capacity, Cutoff, and Close Times
Typical recurring webinar settings in GoHighLevel also let you define:
- Maximum seats per occurrence: Specify how many people can register for each session.
- Registration cutoff: Close registrations a set number of minutes or hours before the live start time.
- Close registration after end: Automatically disable signups for sessions that have already started or ended.
Use these controls to avoid overbooking and to keep your attendance numbers manageable.
Reminders and Notifications in GoHighLevel
Automated reminders are crucial for recurring webinars. GoHighLevel allows you to align your reminder workflow with the recurring dates.
Design Reminder Sequences for Recurring Webinars
You can attach workflows or automations that trigger based on each occurrence start time. Common reminder structure:
- Reminder 1: 24 hours before the scheduled start.
- Reminder 2: 1–2 hours before the session.
- Last-minute reminder: 10–15 minutes before going live.
Make sure your automation settings reference the occurrence date and time so every recurring instance gets its own reminder messages.
Post-Webinar Follow-Up for Each Occurrence
For each occurrence, configure follow-ups such as:
- Thank-you emails to attendees shortly after the event.
- Replay links sent to those who registered but did not attend.
- Offers or calls-to-action aligned with that specific session.
Structure your workflows so that people only receive follow-ups for the exact occurrence they engaged with.
Replay and Expiration Settings for GoHighLevel Webinars
If you use replays, recurring webinar settings in GoHighLevel generally allow you to control how long each replay remains available.
Configure Replay Availability Per Session
- Immediate replay access: Make the replay link available right after the live event.
- Limited-time access: Expire the replay after a certain number of hours or days (for example, 72 hours after the webinar).
- Ongoing evergreen replay: Keep each replay accessible indefinitely unless you manually remove or change it.
Ensure your replay messaging and automation match the expiration schedule you set.
Troubleshooting Recurring Webinar Issues in GoHighLevel
If your schedule, registration, or reminder behavior does not match your expectations, check these items:
- Verify the recurrence pattern and end date or occurrence limit.
- Confirm the time zone setting on the webinar and in your profile.
- Check automation triggers to ensure they reference occurrence times, not just the original event creation date.
- Review registration forms to confirm whether attendees are signing up for a single occurrence or the full series.
For a more detailed breakdown of each available option, refer to the official documentation: GoHighLevel Recurring Webinar Settings.
Next Steps and Additional Resources for GoHighLevel Users
Once your recurring webinar is configured, test at least one upcoming occurrence with a dummy registration. Confirm that:
- Time and date display correctly in your target region.
- Registration emails and reminders arrive on schedule.
- Replay links and expiration rules work as planned.
If you want help designing full funnels, email sequences, and optimization strategies around your recurring webinar system, you can explore expert resources at Consultevo, which specializes in automation and funnel optimization.
By carefully configuring each recurring webinar setting in GoHighLevel and validating your schedule, reminders, and replay rules, you can run consistent live or evergreen experiences without daily manual effort.
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