Set Up GoHighLevel Service Calendars

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How to Set Up Barbershop Service Calendars in GoHighLevel

Managing barbershop bookings can be as streamlined as organizing tasks in ClickUp when you correctly configure service calendars in GoHighLevel. This guide walks you through every step required to create, configure, and publish barbershop calendars so clients can easily book the right barber, time, and service.

The process below is based on the official GoHighLevel service calendar system and is tailored specifically for barbershops and other appointment-based grooming businesses.

What You Need Before Configuring GoHighLevel Calendars

Before building barbershop calendars in GoHighLevel, make sure the following are ready:

  • A GoHighLevel account with admin or calendar permissions
  • Your barbershop location set up in the platform
  • Staff members (barbers) assigned to that location
  • Basic details of each service you offer, such as duration and price

You will configure service calendars inside the Calendars section of the platform, which lets you group staff, services, and availability into bookable options.

Step 1: Open the GoHighLevel Calendar Settings

Start in your barbershop location where your team and pipelines are already configured. Then open the calendar settings area to create a new calendar group for your services.

  1. Log in to your GoHighLevel account.
  2. Select the correct Location for your barbershop.
  3. In the left menu, navigate to Calendars.
  4. Open the Settings or Calendar Settings tab.

This is where you will build and manage barbershop service calendars, assign barbers, and adjust availability rules.

Step 2: Create a Service Calendar Group in GoHighLevel

Service calendars for barbershops are typically created as a calendar group so you can organize multiple barbers and services under one booking flow.

  1. In the Calendars area, click New Calendar or New Calendar Group.
  2. Choose the option for a Service-based or Service calendar (depending on your interface wording).
  3. Enter a recognizable Group Name, such as Barbershop Services or Haircuts & Shaves.
  4. Add a short description that explains what this calendar group is for (for example, Book haircuts, fades, beard trims, and shaves with our barbers).

Calendar groups help you keep different business units or locations organized within the same GoHighLevel account.

Step 3: Add Barbershop Services in GoHighLevel

Next, define the specific services that your clients will book through the barbershop calendar.

  1. Inside the calendar group, locate the Services or Service Configuration section.
  2. Click Add Service.
  3. For each service, configure:
  • Service Name: e.g., Standard Haircut, Skin Fade, Beard Trim, Hot Towel Shave.
  • Duration: typical barbershop times (e.g., 30 minutes, 45 minutes, 60 minutes).
  • Buffer Time: optional extra time for cleanup or setup between appointments.
  • Price (if you want pricing visible on the booking page).
  • Service Description: clear explanation of what the service includes.

Repeat this process until all of your commonly booked barbershop services are created inside GoHighLevel.

Step 4: Assign Barbers (Users) to GoHighLevel Calendars

Each service can be assigned to specific barbers, so customers can either choose a barber directly or see availability per service.

  1. Within the calendar configuration, go to the Team, Assigned Users, or Staff section.
  2. Select the barbers (users) who should appear in this calendar group.
  3. For each service, map which barbers offer that service.

You can configure:

  • Barbers who only cut hair
  • Barbers who handle advanced services like razor shaves
  • Mixed barbers who can perform every service

This mapping ensures availability is accurately shown to clients in the GoHighLevel booking widget.

Step 5: Configure Availability and Time Settings in GoHighLevel

Availability settings control when each service can be booked and how your barbershop hours translate into time slots inside GoHighLevel.

  1. Open the Availability or Office Hours section of the calendar.
  2. Set your business days (e.g., Tuesday–Sunday) and working hours (for example, 10:00 AM–7:00 PM).
  3. Adjust slot intervals, such as 15- or 30-minute increments, depending on how you schedule haircuts.
  4. Enable buffer times or maximum bookings per day if you want to limit capacity.

You can also configure specific availability per barber if the platform’s user schedule options are enabled. This is useful if some barbers work part-time or only certain days.

Step 6: Customize the Booking Page Experience in GoHighLevel

Barbershop clients will see a public booking page (or embedded widget) powered by GoHighLevel, so it is important to customize the appearance and information.

  1. In the calendar group, open the Form or Booking Page Settings area.
  2. Add or edit fields such as:
  • Full Name
  • Mobile Phone
  • Email
  • Notes or Style Requests
  1. Set confirmation and reminder options (SMS and email) so clients receive booking details.
  2. Customize the page with your barbershop logo, colors, and a brief welcome message.

A clear and branded booking page improves client trust and reduces no-shows, and GoHighLevel automation can follow up with reminders and confirmations.

Step 7: Publish and Share Your GoHighLevel Barbershop Calendars

Once the barbershop service calendars are configured, make them accessible to clients.

  1. From the calendar group overview, copy the Public Booking URL.
  2. Add this link to your website Book Now buttons.
  3. Share the URL on social media, Google Business Profile, and in SMS campaigns.
  4. Optionally, embed the booking widget on your website using the provided iframe or script code from GoHighLevel.

Every new appointment will be recorded in your location’s calendar and contact records, allowing you to automate follow-up, upsells, or review requests.

Best Practices for Managing Barbershop Calendars in GoHighLevel

To keep your calendar accurate and your barbershop running smoothly, follow these best practices:

  • Regularly review availability whenever a barber’s schedule changes.
  • Keep services updated if you change pricing, duration, or offerings.
  • Use automation for reminders, confirmations, and review requests after visits.
  • Sync with personal calendars if available, so barbers avoid double-booking.
  • Monitor no-shows and adjust reminders and policies if needed.

Because GoHighLevel integrates pipeline, communication, and booking tools, your barbershop can manage the full client journey from a single platform.

Where to Learn More About GoHighLevel Calendars

If you want to see the original help documentation for configuring service calendars in a barbershop context, you can review the official article here: how to set up service calendars for barbershops.

For additional CRM strategy, funnel building, and implementation help around GoHighLevel and other marketing systems, you can also visit Consultevo for consulting and resources.

Summary: Barbershop Service Calendar Setup in GoHighLevel

By creating a service calendar group, defining each haircut and grooming service, assigning barbers, and customizing your booking page, your barbershop can fully leverage GoHighLevel to streamline appointments. Proper configuration ensures clients can easily book the right service and barber at the right time, while your team benefits from automated reminders, organized schedules, and a professional online booking experience.

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