Add Guests in GoHighLevel Calendar Bookings

If you use ClickUp or other project tools alongside GoHighLevel, keeping meetings organized is essential. The Add Guests feature in GoHighLevel calendar bookings lets your contacts invite additional attendees and capture their details directly in your account. This guide explains how to enable the feature, what guests see, and how guest data is stored.

The instructions below are based on the official GoHighLevel support documentation so you can confidently replicate the same setup inside your own calendars.

What the GoHighLevel Add Guests Feature Does

The Add Guests option in GoHighLevel calendars allows the main person booking an appointment to add extra attendees. These attendees are listed as guests on the booking and their contact data can be saved into your CRM.

Key points about the Add Guests feature:

• Appears as an extra step in the booking widget when enabled.
• Lets the booking contact specify guest names and email addresses.
• Optionally collects guest emails, phone numbers, and custom fields.
• Creates a single appointment with multiple related contacts.

How to Enable Add Guests in a GoHighLevel Calendar

To start using the Add Guests option, you must turn it on inside the specific calendar configuration in GoHighLevel.

Step 1: Open Your GoHighLevel Calendars

1. Log in to your GoHighLevel account.
2. Go to the Calendars area from the left-hand navigation.
3. Open the calendar where you want to allow guests.

You can repeat these steps for any additional calendars where guest bookings should be allowed.

Step 2: Enable the Add Guests Feature

Inside the calendar settings, look for the option that controls guest invitations. Depending on your layout, this will typically appear within the main calendar configuration panel.

1. Locate the toggle or checkbox labeled Add Guests (or similar wording) within the calendar setup in GoHighLevel.
2. Turn the option On to enable guest support for that calendar.
3. Save or update the calendar configuration so the change applies to the booking widget.

Once enabled, the booking form shown to clients will include an additional section to add guests during the booking process.

How the Add Guests Flow Works in GoHighLevel

After you activate the feature, your contacts can use the guest options directly from the appointment booking screen in GoHighLevel.

Client Experience When Adding Guests

When a contact schedules an appointment, they will see an extra field or button that allows them to invite more people. The typical flow is:

1. The main contact selects a date and time for the appointment.
2. They enter their own details (name, email, and any required fields).
3. They see an option such as Add Guests on the booking form.
4. They click to add one or more guests and provide guest information.
5. They complete the booking, sending confirmation that includes all attendees.

The appearance of the fields may vary slightly depending on your calendar configuration and styling, but the concept remains the same: guests are attached to a single appointment record within your GoHighLevel calendar.

Information Collected for Guests in GoHighLevel

The exact data you collect from guests is defined by your calendar booking form. Using the options available in GoHighLevel, you can request:

• Guest first name and last name
• Guest email address
• Guest phone number
• Additional custom fields configured on your booking form

Because the data is collected at booking time, you can use it later for follow-up campaigns, notifications, and segmentation in your CRM.

Where Guest Data Is Stored in GoHighLevel

When the Add Guests feature is active, GoHighLevel creates or updates contact records for each guest, depending on how your system is configured and whether the guest already exists in your database.

Guests as Contacts Linked to the Appointment

The main appointment is still owned by the original person who booked. However, guests are typically linked to the same appointment so you can see all attendees at a glance. Within your GoHighLevel account, this can include:

• Guest contact records created with the information submitted.
• Association between the appointment and each guest.
• Visibility of all attendees when viewing calendar entries.

Because guests become contacts, you can use your normal workflows, automations, and pipelines with them just like any other lead or client.

Best Practices for Using GoHighLevel Add Guests

To get the most from the Add Guests feature in GoHighLevel, follow a few simple best practices.

Clarify Instructions on the Booking Page

• Add short helper text explaining who should be added as a guest.
• Indicate any limits on the number of guests per appointment.
• Explain that guests may receive emails or reminders.

Configure Automations Around Guest Contacts

Because guest data becomes part of your CRM, you can attach workflows that react when a new guest is created. For example:

• Send reminder emails or SMS messages to guests.
• Tag contacts who frequently appear as guests.
• Trigger nurturing campaigns for newly added guest contacts.

Design these automations carefully so that guests only receive relevant communication related to the appointment.

Troubleshooting the Add Guests Feature in GoHighLevel

If the Add Guests option does not appear in your calendar widget or does not behave as expected, check the following:

• Confirm that the correct calendar in GoHighLevel has the Add Guests toggle enabled.
• Make sure you saved the calendar settings after enabling the feature.
• Refresh or republish any funnels, websites, or widgets embedding that calendar.
• Test the booking flow in an incognito or private browser window.

If you still have issues, compare your setup with the original documentation from GoHighLevel or contact support.

More Help for GoHighLevel Calendar Setup

For deeper reference on how the Add Guests feature works and other related calendar options, you can review the original help article from GoHighLevel here: Add Guests Features in Calendar Bookings.

If you need broader funnel, CRM, or automation strategy beyond the basic configuration, you can also explore consulting resources at Consultevo, which focuses on implementation and optimization services.

Summary: Using GoHighLevel Add Guests for Better Meetings

The Add Guests feature in GoHighLevel calendars makes it easy for your clients to bring additional attendees into a single booking while automatically capturing guest details into your CRM. By enabling the feature in the calendar settings, confirming how guest information is stored, and pairing it with targeted automations, you keep your schedule organized and ensure every relevant contact is tracked inside your system.

Following the steps and best practices above, you can quickly turn on Add Guests in your GoHighLevel calendars and make group appointments smoother for your business and your clients.

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