How to Enable GoHighLevel AI Rebilling

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How to Enable and Rebill Workflow External AI Models in GoHighLevel

If you manage client workflows across tools like ClickUp and GoHighLevel, you may want precise control over AI usage and billing. This guide walks you step by step through enabling and rebilling workflow external AI models inside your GoHighLevel account so you can manage costs and charge clients accurately.

What Are External AI Models in GoHighLevel?

External AI models in GoHighLevel let you power workflows using providers outside the built-in AI engine. Instead of relying only on default AI, you can connect external models, track usage, and then rebill this usage to sub-accounts.

This is especially useful if you:

  • Run an agency with multiple sub-accounts
  • Need to keep AI costs separate per client
  • Want to charge clients a margin on AI usage
  • Need transparent reporting on workflow AI consumption

Before you start, confirm that you have admin access at the agency level in GoHighLevel so you can configure billing and workflow AI settings.

GoHighLevel Requirements and Access

To enable and rebill workflow external AI models, you must meet these basic requirements inside GoHighLevel:

  • Agency-level account with proper permissions
  • Sub-accounts already created, if you plan to rebill clients
  • Access to the billing or company settings section
  • Workflows feature enabled on your plan

Once these conditions are met, you can proceed to turn on external AI models and set up rebilling rules for each sub-account.

How to Enable Workflow External AI Models in GoHighLevel

Follow these steps inside your GoHighLevel agency view to enable external AI models for workflows.

Step 1: Open Agency Settings in GoHighLevel

  1. Log in to your GoHighLevel agency account.
  2. From the left navigation, open the Agency or Settings area (depending on your interface version).
  3. Locate the section related to Billing, Company, or AI configuration.

This area is where you control global AI and rebilling settings for all connected sub-accounts.

Step 2: Locate the Workflow External AI Models Option

  1. Inside Agency or Company settings, find the section for Workflow External AI Models.
  2. Look for a toggle, checkbox, or configuration panel that mentions enabling external AI for workflows.
  3. Review any on-screen notes about pricing, usage tracking, or limits.

The exact label can vary slightly with updates, but it will clearly reference external AI models used in workflows.

Step 3: Turn On External AI Models

  1. Use the toggle or checkbox to enable workflow external AI models.
  2. Save or apply your changes in GoHighLevel.
  3. Confirm that the setting remains active after the page refreshes.

Once this is enabled, workflows can start using external AI models where configured, and usage will be eligible for tracking and rebilling.

How to Rebill Workflow External AI Models in GoHighLevel

After activating external AI models, the next step is to configure how you rebill AI usage to your clients or sub-accounts in GoHighLevel.

Step 4: Open Sub-Account Rebilling Settings

  1. In the agency view of GoHighLevel, navigate to the Sub-Accounts list.
  2. Select the specific sub-account you want to configure for AI rebilling.
  3. Open the Billing, Rebilling, or Usage tab for that sub-account.

This area controls how usage-based services, including workflow external AI models, are charged to the sub-account.

Step 5: Enable Rebilling for External AI Models

  1. Inside the rebilling tab, find the line item or section labeled Workflow External AI Models or similar.
  2. Toggle the rebilling option to On for this service.
  3. Enter your desired rebill rate (for example, a markup above your cost from the AI provider).
  4. Save your settings for that sub-account.

Repeat these steps for each sub-account where you want to rebill workflow external AI usage.

Managing Costs and Monitoring AI Usage in GoHighLevel

Once external AI models and rebilling are active, you should regularly check reports and usage summaries in GoHighLevel.

  • Monitor AI usage per workflow and per sub-account.
  • Compare your provider costs with your rebill rates.
  • Adjust pricing if usage patterns change significantly.
  • Ensure each sub-account’s billing method is current and valid.

Proper monitoring helps maintain profitability while still delivering AI-powered automation to your clients.

Best Practices for Workflow External AI Models in GoHighLevel

To get the most from external AI models and keep your GoHighLevel setup efficient, follow these best practices:

  • Start with limits: Use reasonable caps on AI-heavy workflows so you avoid unexpected costs.
  • Test before scaling: Run small tests of AI workflows inside a staging or test account.
  • Document your pricing: Clearly communicate AI-related fees to clients in your agreements.
  • Review monthly: Audit AI usage and rebilling settings at least once per month.

Following a simple governance plan like this will save you from surprises and keep AI usage sustainable.

Troubleshooting Workflow External AI in GoHighLevel

If you run into issues while using workflow external AI models in GoHighLevel, use the following checks:

  • Confirm that external AI models are enabled at the agency level.
  • Verify that rebilling is turned on for each sub-account you expect to be charged.
  • Check for any failed payments or expired cards.
  • Ensure your workflows are configured to use the correct AI model step.

For detailed, official references on each field and toggle, review the original support article from the platform: How to enable and rebill workflow external AI models.

Next Steps for Agencies Using GoHighLevel

After configuring workflow external AI models and rebilling, you can focus on optimizing your automations and pricing strategy. Agencies often pair GoHighLevel with specialized consulting or implementation services to improve funnels, nurture sequences, and AI prompts.

If you need expert help building scalable systems around your account, including workflow automation strategy and AI integration, you can explore resources from Consultevo, a consulting provider that supports marketing operations and automation.

By following the steps in this guide, you now have a clear process to enable and rebill workflow external AI models in GoHighLevel, giving you full control over AI-powered automation costs while delivering more value to every client account.

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