How to Add Processing Fees to Payments in GoHighLevel

If you manage multiple tools like ClickUp and other platforms, centralizing billing in GoHighLevel can save time and reduce errors. This guide explains exactly how to add processing charges or extra fees to customer payments inside GoHighLevel using invoices, triggers, and funnels, based strictly on the official setup options.

Overview: Processing Fees in GoHighLevel

GoHighLevel does not yet offer a one-click global “surcharge” switch for all products. Instead, you can configure processing charges in several flexible ways that keep your accounting clear and compliant:

• Use the same fee on all products for consistency.
• Add specific fees per product, plan, or service.
• Apply fixed amounts or percentages based on your business model.

The methods below work with the built-in payments system in GoHighLevel and rely on automation using triggers and the payments features that are already available in your sub-account.

Prerequisites for Using GoHighLevel Payment Fees

Before you start adding surcharges, make sure the following are already in place within GoHighLevel:

• Your sub-account has payments connected and active.
• You can create products, orders, and invoices.
• You have permission to create and edit triggers and workflows.

Once these basics are ready, you can implement a clean structure for fees that works with invoices and funnels in GoHighLevel.

Method 1: Add a Fee Using Invoices in GoHighLevel

This method lets you build the processing fee directly into an invoice line item. It works well when you sell services or one-off packages in GoHighLevel.

Step 1: Create or Open an Invoice in GoHighLevel

1. Go to the Payments or Invoices section of your sub-account.
2. Create a new invoice or open an existing draft invoice you want to edit in GoHighLevel.

Step 2: Add Your Main Product or Service

1. Click to add a line item.
2. Select or enter the main product or service your customer is purchasing.
3. Confirm the quantity and price.

Step 3: Insert a Processing Fee Line Item

To add a surcharge in GoHighLevel, you can create a dedicated line item that clearly represents your processing fee.

1. Add another line item to the same invoice.
2. Name it something clear such as Processing Fee, Card Surcharge, or Handling & Processing.
3. Enter either:
   • A fixed amount (for example, $5.00), or
   • A calculated percentage based on your normal fee structure.
4. Make sure tax settings are correct for your region and accounting needs.

Step 4: Review and Send the Invoice from GoHighLevel

1. Check the invoice total to confirm that:
   • The main product price is correct, and
   • The processing fee line item is clearly visible and added to the total.
2. Send the invoice to the client from GoHighLevel using email or your usual delivery method.

This approach keeps your cost structure transparent and is ideal when you manually generate invoices in GoHighLevel.

Method 2: Automate a Fee with Triggers in GoHighLevel

If you want the processing charge to be added automatically after a purchase, you can use triggers in GoHighLevel. This method is particularly helpful when orders originate from funnels or forms.

Step 1: Plan Your Fee Logic in GoHighLevel

Decide how and when your processing fee should apply:

• Apply the same fee to all customers in a pipeline.
• Apply only to certain products or funnels.
• Use a flat fee or a calculated value.

Clear logic helps ensure your triggers in GoHighLevel stay organized and easy to maintain.

Step 2: Create a New Trigger in GoHighLevel

1. Open the Automations or Triggers section in GoHighLevel.
2. Create a New Trigger.
3. Set the trigger condition to match your scenario, for example:
   • Invoice Created
   • Order Created
   • Contact Purchased Product

Step 3: Add an Action to Adjust the Invoice

Once the trigger is fired, you can add an action that includes the fee.

1. Add an action such as Add Invoice Item or similar (depending on the current GoHighLevel interface).
2. Define the item name that represents the fee.
3. Set the amount or percentage according to your processing cost.
4. Save the trigger.

This automation ensures that every qualifying invoice or order in GoHighLevel will automatically include your chosen fee, reducing manual work and errors.

Method 3: Add Fees Through Funnels in GoHighLevel

When customers pay through a funnel, you can structure products and offers so that processing charges are included in the final amount collected in GoHighLevel.

Step 1: Open the Funnel in GoHighLevel

1. Navigate to the Funnels section.
2. Select the funnel that collects payments.
3. Open the specific funnel step where the order form is located.

Step 2: Configure Products and Pricing

1. Open the funnel step settings for products in GoHighLevel.
2. Add or edit the primary product being sold.
3. Decide if you want the fee:

• Rolled into the product price (single higher price), or
• Created as an additional product that represents a processing fee.

Step 3: Use an Additional Product as a Fee

To keep reporting clearer in GoHighLevel, many users prefer a separate product for the fee.

1. Create a new product in the funnel products list with a label such as Processing Fee.
2. Set the fee amount.
3. Mark it as required or conditionally included, based on your sales flow.
4. Save the funnel step.

Customers will now see the revised total, including your fee, when they complete checkout in the GoHighLevel funnel.

Best Practices for GoHighLevel Fees and Compliance

When applying processing charges in GoHighLevel, keep these best practices in mind:

• Check local regulations: Some regions limit or regulate card surcharges.
• Stay transparent: Use clear labeling on invoices and funnel checkouts.
• Review processor terms: Confirm that any surcharges comply with your payment gateway’s rules.
• Test the full flow: Run a test purchase to confirm fees are added correctly inside GoHighLevel.

More Help with GoHighLevel Billing Workflows

You can review additional official details about payment options and surcharges in GoHighLevel by referencing the original help article here: Adding processing charges or additional fees to customer payments.

If you want expert assistance designing automated billing systems, funnels, and workflows around GoHighLevel, you can also visit Consultevo for professional implementation support.

By combining invoice line items, automation triggers, and optimized funnels in GoHighLevel, you can implement flexible processing fees that are transparent for customers and easier to manage for your finance or operations team.

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